FORM 6-K
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
Report of Foreign Private Issuer
Pursuant to Rule 13a-16 or 15d-16
under the Securities Exchange Act of 1934
March 31st, 2005
Commission File Number [ ]
Telefónica Móviles, S.A.
(Exact name of registrant as specified in its charter)
Telefónica Mobile, Inc.
(Translation of registrants name into English)
Goya, 24
28001 Madrid, Spain 3491-423-4004
(Address of principal executive offices)
Indicate by check mark whether the registrant files or will file annual reports under cover of Form 20-F or Form 40-F:
Form 20-F: x Form 40-F: ¨
Indicate by check mark if the registrant is submitting the Form 6-K in paper as permitted by Regulation S-T Rule 101(b)(1):
Yes: ¨ No: x
Indicate by check mark if the registrant is submitting the Form 6-K in paper as permitted by Regulation S-T Rule 101(b)(7):
Yes: ¨ No: x
Indicate by check mark whether by furnishing the information contained in this Form, the registrant is also thereby furnishing the information to the Commission pursuant to Rule 12g3-2(b) under the Securities Exchange Act of 1934.
Yes: ¨ No: x
If Yes is marked, indicate below the file number assigned to the registrant in connection with Rule 12g3-2(b): 82-
Enclosures: Telefónica Móviles Corporate Governance Report for the Fiscal year ending December 2004
ANNUAL CORPORATE GOVERNANCE REPORT
2004
A. OWNERSHIP STRUCTURE
A.1. | Fill in the following table on the capital stock of the company: |
Date of last change |
Capital stock (euros) |
No. of shares | ||
April 4, 2002 (Date of registration with the Companies Register: July 30, 2002) |
2,165,275,448 | 4,330,550,896 |
If there are different classes of shares, show them in the following table:
Class |
No. of shares |
Unit par value | ||
N/A |
N/A | N/A |
A.2. | List the direct and indirect owners of significant shareholdings in the company at year end, excluding the directors: |
Shareholders name or company name |
Number of directly-owned shares |
Number of indirectly-owned shares |
Total % of capital stock | |||
Telefónica S.A. |
3,075,983,129 | 927,917,620 | 92.46 |
(*) | Through: |
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Name or company name of direct owner of the holding |
Number of directly- owned shares |
Total % of capital stock | ||
Telefónica Internacional, S.A. |
927,917,620 | 21.43 | ||
Total: |
927,917,620 | 21.43 | ||
Indicate the most significant changes in the shareholder structure during the year:
Shareholders name or company name |
Transaction date |
Transaction description | ||
N/A |
N/A | N/A |
A.3. | Fill in the following tables on company directors holding shares in the company: |
Directors name or company name |
Date first appointed |
Date last reappointed |
Number of shares held directly |
Number (*) |
Total % of capital | |||||
Antonio Viana Baptista |
2002-09-27 | 10,000 | 0 | 0 | ||||||
Luis Lada Díaz |
2000-08-10 | 9,087 | 4,489 | 0 | ||||||
Jose María Mas Millet |
2000-02-14 | 2002-06-18 | 10 | 0 | 0 | |||||
José María Álvarez-Pallete López |
2000-02-14 | 378 | 1,134 | 0 | ||||||
Maximino Carpio García |
2000-10-20 | 2,723 | 618 | 0 | ||||||
Víctor Goyenechea Fuentes |
2000-10-20 | 1,372 | 830 | 0 | ||||||
Antonio Massanell Lavilla |
2000-10-20 | 105 | 0 | 0 | ||||||
Javier Echenique Landiribar |
2002-05-31 | 25000 | 0 | 0.001 | ||||||
Alfonso Merry del Val Gracie |
2000-10-20 | 378 | 151 | 0 |
(*) | Through: |
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Name or company name of direct owner of the holding |
Number of shares held directly | |
Perlora Inversiones SICAV, S.A. |
4489 | |
Purificación Samaniego Linares |
378 | |
José María Álvarez-Pallete López |
378 | |
Alvaro Alvarez-Pallete Samaniego |
378 | |
Carmen San Román Rodríguez |
378 | |
Carmen Carpio San Román |
80 | |
Jerónimo Carpio San Román |
80 | |
Inés Carpio San Román |
80 | |
Francisca Puente Cagigas |
452 | |
Aitor Goyenechea Puente |
378 | |
Marta Merry del Val |
151 |
Total % of capital stock held by the Board of Directors |
0.001 |
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Fill in the following tables about Board members that own rights to company shares:
Directors name or company name |
Number of option |
Number of indirect option rights |
Equivalent number of shares |
Total % of capital stock | ||||
Antonio Viana Baptista |
181,736 | 181,736 | 0.004 |
A.4. | Where applicable, indicate any family, commercial, contractual or corporate relationships between owners of significant shareholdings and to the extent that the company has knowledge of them, list them below unless they are of little relevance or derive from ordinary commercial transactions. |
Names of related individuals or companies |
Type of relationship |
Brief description | ||
N/A |
N/A |
A.5. | Where applicable, indicate any family, commercial, contractual or corporate relationships between owners of significant shareholdings and the company, list them below unless they are of little relevance or derive from ordinary commercial transactions: |
Names of related individuals or companies |
Type of relationship |
Brief description | ||
Telefónica, S.A. | Corporate | Significant Shareholder | ||
Telefónica, S.A. | Commercial | Most transactions between Telefónica Móviles, S.A. and its parent company or companies belonging to the Telefónica Group are of a financial nature, to meet its needs for funds and to hedge interest - and exchange-rate risks; they are performed on an arms length basis. For further information see the note in Section G. |
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A.6 | Indicate any shareholder agreements that have been reported to the company. |
Parties to the agreement |
% of capital stock affected |
Brief description of the agreement | ||
N/A |
N/A | N/A |
Indicate any concerted actions among company shareholders known to the company:
Parties to the concerted action |
% of capital stock affected |
Brief description of the concerted action | ||
N/A |
N/A | N/A |
Expressly indicate any change in or break-up of such agreements or concerted actions during the year.
A.7. | Indicate whether any person or organization exercises or may exercise control over the company pursuant to Article 4 of the Spanish Securities Market Law. |
Name or company name
Telefónica, S.A.
Observations
At December 31, 2004, the majority shareholder of Telefónica Móviles, S.A. was Telefónica, S.A., which owned directly and indirectly through its wholly-owned subsidiary, Telefónica Internacional, S.A., shares representing 92.46% of the capital stock.
A.8. | Fill in the following tables on the companys treasury stock. |
At year end:
Number of shares held directly |
Number of shares held indirectly (*) |
Total % of capital stock | ||
496 |
0.00001 |
(*) | Through: |
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Name or company name of direct owner of the holding |
Number of shares held directly | |
List any significant variations during the year as defined in Royal Decree 377/1991:
Date: |
Number of shares held directly |
Number of shares held indirectly |
Total % of capital stock | |||
N/A |
N/A | N/A | N/A |
Results on treasury stock transactions during the year |
(thousand euros) |
A.9. | List the terms(s) and the period(s) of the authorizations conferred by the Shareholders Meeting to the Board of Directors for the purchase and/or transfer of treasury stock described in section A.8. |
Authorization was given at the Ordinary Shareholders Meeting of Telefónica Móviles, S.A. of April 16, 2004 for the derivative purchase of the Companys own shares, either directly or through Group companies, in the following terms:
A) | To authorize, pursuant to the provisions of Sections 75 and following of the current Spanish Public Companies Law, the acquisition at any time and whenever considered appropriate by Telefónica Móviles, S.A. - either directly or through any subsidiaries of which it is the controlling company - of the Companys own shares, by sale and purchase or otherwise for valuable consideration. |
The minimum price or valuable consideration shall be the equivalent of the face value of the own shares acquired, and the maximum price or valuable consideration shall be the equivalent of the listed price of the own shares acquired on an official secondary market at the time of purchase.
This authorization is granted for a period of 18 months from the date of this Shareholders Meeting and is expressly subject to the limitation that at no time may the face value of the own shares acquired under this authorization, when added to that of those already owned by Telefónica Móviles, S.A. and any of the subsidiaries controlled by it, exceed 5% of the capital stock of Telefónica Móviles, S.A. at the date of acquisition. The authorization is also subject to compliance with the restrictions on acquiring own shares laid down by the Regulators of the markets on which the shares of Telefónica Móviles, S.A. are listed.
It is duly recorded that the authorization to purchase own shares granted hereby may be used wholly or partially for the acquisition of shares of Telefónica Móviles, S.A. that the
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latter must deliver or transfer to directors or employees of the Company or Group companies, either directly or as a result of the exercise by them of option rights, within the framework of duly approved systems of remuneration linked to the Company share price.
B) | To empower the Board of Directors, in the broadest terms, to exercise the authorization granted hereby and to implement the other provisions contained herein, such powers being delegable by the Board of Directors to the Executive Committee, the Executive Chairman of the Board of Directors, or anyone else expressly empowered by the Board of Directors for that purpose. |
C) | To set aside the un-implemented provisions of the resolution adopted in this respect by the Companys Ordinary Shareholders Meeting on April 1, 2003, in relation to item V on the Meetings agenda. |
A.10 Indicate | any restrictions under law or the By-laws on exercising voting rights and legal restrictions on the purchase or transfer of company stock. |
(i) | Restrictions on the exercise of voting rights: |
Those established by any applicable legislation; there are no By-law restrictions.
(ii) | Limits on the purchase or sale of shares: |
There is no provision in the By-laws that restricts or limits the free transferability of Telefónica Móviles shares.
However, following the amendment of Law 5/1995, of March 23, 1995, by Law 62/2003, of December 30, 2003 (the Law accompanying the State Budget), there is currently in force until February 18, 2007, a regime of administrative intervention (the requirement to notify, and the power of veto by, the Spanish State) with respect to disposals of Telefónica Móviles shares representing at least 10% of the capital stock, there being an exception to this obligation to notify for purchases of shares representing 10% or more of the capital stock of Telefónica Móviles, S.A., when such a purchase is of a purely financial nature and is not for the purpose of controlling and/or managing the Company.
It should also be taken into account that the purchase of significant shareholdings in the capital stock of Telefónica Móviles is subject to the requirements of disclosure of significant shareholdings contained in Royal Decree 377/1991, of March 15, 1991, as amended by Royal Decree 2590/1998, of December 7, 1998, on changes to the legal regime of the securities markets.
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B. STRUCTURE OF CORPORATE ADMINISTRATION
B.1. | Board of Directors |
B.1.1. List the maximum and minimum number of Directors
Maximum number of directors |
19 | |
Minimum number of directors |
3 |
B.1.2. Fill in the following table with the names of the Board members:
Directors name or company name |
Rep. |
Board office |
Date first appt. |
Date last re-apptd. |
Election procedure | |||||
Antonio Viana Baptista | N/A | Chairman | 2002-09-27 | By co-option later ratified by the Shareholders Meeting | ||||||
Luis Lada Díaz | N/A | Director | 2000-08-10 | Shareholders Meeting | ||||||
Jose María Mas Millet | N/A | Secretary | 2000-02-14 | 2002-06-18 | By co-option later ratified by the Shareholders Meeting | |||||
José María Álvarez-Pallete López | N/A | Director | 2000-02-14 | Shareholders Meeting | ||||||
Lars M. Berg | N/A | Director | 2000-10-20 | Shareholders Meeting | ||||||
Miguel Canalejo Larrainzar | N/A | Director | 2000-10-20 | Shareholders Meeting | ||||||
Maximino Carpio García | N/A | Director | 2000-10-20 | Shareholders Meeting | ||||||
Fernando Xavier Ferreira | N/A | Director | 2000-10-20 | Shareholders Meeting |
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Víctor Goyenechea Fuentes | N/A | Director | 2000-10-20 | Shareholders Meeting | ||||||
Antonio Massanell Lavilla | N/A | Director | 2000-10-20 | Shareholders Meeting | ||||||
Javier Echenique Landiribar | N/A | Director | 2002-05-31 | By co-option later ratified by the Shareholders Meeting | ||||||
Alfonso Merry del Val Gracie | N/A | Director | 2000-10-20 | Shareholders Meeting | ||||||
Alejandro Burillo Azcarraga | N/A | Director | 2003-04-01 | Shareholders Meeting | ||||||
Fernando de Almansa Moreno-Barreda | N/A | Director | 2003-04-01 | Shareholders Meeting |
Total number of directors | 14 |
Indicate any Board members leaving the board during the year:
Tax ID no. |
Directors name or company name |
Date of departure | ||
N/A |
N/A | N/A |
B.1.3. Fill | in the following table about Board members and their classification: |
EXECUTIVE DIRECTORS
Directors name or company name |
Committee that proposed the appointment |
Office in the Companys organization chart | ||
Antonio Viana Baptista |
* | Executive Chairman, Telefónica Móviles, S.A. |
* | The Appointments and Remuneration Committee reported favorably beforehand on the proposal for appointment of all the Executive Directors submitted to the Shareholders Meeting by the Board of Directors. |
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EXTERNAL DOMANIAL DIRECTORS
Directors name or company name |
Committee that proposed the appointment* |
Name or company name of the significant shareholder appointment | ||
Luis Lada Díaz |
* | Telefónica, S.A. | ||
José María Álvarez-Pallete López |
* | Telefónica, S.A. | ||
Maximino Carpio García |
* | Telefónica, S.A. | ||
Fernando Xavier Ferreira |
* | Telefónica, S.A. | ||
Víctor Goyenechea Fuentes |
* | Telefónica, S.A. | ||
Antonio Massanell Lavilla |
* | Telefónica S.A. | ||
Alejandro Burillo Azcarraga |
* | Telefónica, S.A. | ||
Fernando de Almansa Moreno-Barreda |
* | Telefónica, S.A. |
* | The Appointments and Remuneration Committee reported favorably beforehand on the proposal for appointment of all the Domanial External Directors submitted to the Shareholders Meeting by the Board of Directors. |
INDEPENDENT EXTERNAL DIRECTORS
Directors name or company name |
Committee that proposed the appointment |
Profile | ||
Javier Echenique Landiribar |
* | Degree in Economics | ||
Alfonso Merry del Val Gracie |
* | Degree in Business Administration | ||
Lars M. Berg |
* | Degree in Business Administration | ||
Miguel Canalejo Larrainzar |
* | Industrial Engineer & IESE Masters Degree | ||
Jose María Mas Millet |
* | Degree in Law |
* | The Appointments and Remuneration Committee reported favorably beforehand on the proposal for appointment of all the Independent External Directors submitted to the Shareholders Meeting by the Board of Directors. |
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OTHER EXTERNAL DIRECTORS
Directors name or company name |
Committee that proposed the appointment | |
N/A | N/A |
Detail the changes, if any, during the year in the classification of each director.
Tax ID no. |
Directors name or company name |
Date of change |
Previous classification |
Present classification | ||||
N/A | N/A | N/A | N/A | N/A |
B.1.4. Indicate whether the classification of directors in B.1.3 above matches the distribution established in the Regulations of the Board of Directors.
Taking into account the current composition of the Board of Directors and the principles governing that composition - as laid down in the Regulations of the Board of Directors -it can be concluded that it complies fully with the Regulations of the Board of Directors and with the recommendations on good governance, since, in the light of the shareholder structure of Telefónica Móviles, S.A., the Board includes a significant number of independent Directors (five), and the external Directors (domanial and independent) represent an ample majority over the executive Directors (thirteen compared to one).
B.1.5. State the powers, if any, delegated to the Chief executive officer(s):
Directors name or company name |
Brief description | |
Antonio Viana Baptista | Delegation of the powers of the Board except for those which are non-delegable |
At the date of this Report the Company does not have a Chief Executive Officer, although the Chairman, as Executive Chairman, has had expressly delegated to him all the powers of the Board of Directors except for those that are non-delegable by law or under the By-laws.
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B.1.6 List the Board members, if any, in senior management or executive posts of other companies forming part of the listed company.
Directors name or company name |
Name of group company |
Office | ||
Antonio Viana Baptista: |
Telefónica Móviles España, S.A. | Chairman | ||
Antonio Viana Baptista: |
Brasilcel, N.V. | Director | ||
Luis Lada Díaz |
Sudestecel Participaçoes, S.A. | Director | ||
José María Álvarez-Pallete López |
Telefónica Móviles España, S.A. | Director | ||
Lars M. Berg |
Telcel, C.A. | Director | ||
Lars M. Berg |
Telefónica Móviles Colombia, S.A. | Substitute director | ||
José María Más Millet |
Telcel, C.A. | Director | ||
Javier Echenique Landiribar |
Telefónica Móviles México, S.A. | Director | ||
Fernando Xavier Ferreira |
Brasilcel N.V. | Director | ||
Fernando Xavier Ferreira |
Tele Sudeste Celular Participações, S.A. | Director | ||
Fernando Xavier Ferreira |
Tele Leste Celular Participações, S.A | Director | ||
Fernando Xavier Ferreira |
Celular CRT Participações, S.A. | Director | ||
Fernando Xavier Ferreira |
Tele Centro Oste Celular Participaçoes, S.A. | Director | ||
Fernando Xavier Ferreira |
Telesp Celular PArticipaçoes, S.A. | Director |
B.1.7 List the directors of the company, if any, that are directors of other non-group companies listed on official securities markets in Spain, that have been reported to the Company:
Directors name or company name |
Listed company |
Office | ||
Antonio Viana Baptista |
Telefónica, S.A. | Director | ||
Luis Lada Díaz |
Sogecable, S.A. | Director | ||
Luis Lada Díaz |
Telefónica, S.A. | Director | ||
Maximino Carpio |
Telefónica, S.A. | Director | ||
Miguel Canalejo Larrainzar |
Azkoyen, S.A. | Director |
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Miguel Canalejo Larrainzar |
Unión FENOSA, S.A. | Director | ||
Antonio Massanell Lavilla |
Telefónica, S.A. | Director | ||
Javier Echenique Landiribar |
URALITA, S.A. | Director | ||
Javier Echenique Landiribar |
ACS -
Construcciones y Servicios, S.A. |
Director | ||
Fernando de Almansa Moreno-Barreda |
Telefónica, S.A. | Director | ||
Alfonso Merrry del Val |
NH Hoteles, S.A. | Director | ||
Alfonso Merrry del Val |
Terra Networks, S.A. | Director | ||
José María Más Millet |
NH Hoteles, S.A. | Director | ||
José María Más Millet |
SOS Cuetara, S.A. | Director | ||
José María Más Millet |
Sotogrande, S.A. | Director |
B.1.8 Fill in the following tables regarding the accrued aggregate remuneration of directors during the year:
a) | At the reporting company: |
Heading |
In thousand euros | |
Fixed remuneration |
2,108 | |
Variable remuneration |
601 | |
Per diems |
121 | |
Directors fees |
| |
Stock options and/or other financial instruments |
| |
Other |
180 | |
TOTAL: |
3,010 | |
Other benefits |
||
Advances |
| |
Loans granted |
| |
Pension plans and funds: Contributions |
8 | |
Pension plans and funds: Commitments incurred |
||
Life insurance premiums |
12 | |
Guarantees provided by the company to directors |
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b) | For membership by Board members of other boards of directors and/or senior management of Group companies: |
Heading |
Thousands of euros | |
Fixed remuneration |
763 | |
Variable remuneration |
701 | |
Per diems |
64 | |
Directors fees |
| |
Stock options and/or other financial instruments |
| |
Other |
||
TOTAL: |
1,528 | |
Other benefits |
Thousands of euros | |
Advances |
||
Loans granted |
||
Pension plans and funds: Contributions |
72 | |
Pension plans and funds: Commitments incurred |
||
Life insurance premiums |
357 | |
Guarantees provided by the company to directors |
c) | Total remuneration by type of director: |
Type of director |
By company |
By group | ||
Executive |
1,450 | 5 | ||
External domanial |
821 | 1487 | ||
External independent |
739 | 36 | ||
Other external |
0 | 0 | ||
Total |
3,010 | 1,528 | ||
d) | With respect to the attributable income of the controlling company: |
Total remuneration of directors (thousand euros) |
4,538 | ||
Total remuneration of directors as % of controlling company attributable income |
0.280 | % |
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B.1.9 List the members of senior management who are not executive directors and show the total remuneration earned by them during the year
Name or company name |
Position | |
Ernesto López Mozo |
General Manager, Finance and Management Control | |
Antonio Hornedo Muguiro |
Secretary General | |
Fernando Herrera Santa María |
Commercial Executive Manager of Telefónica Móviles España | |
Javier Aguilera Arauzo |
Executive Manager, Telefónica Móviles España | |
Ignacio Camarero García |
Executive Manager, Operations, Telefónica Móviles España, S.A. | |
Manuel Costa Marques |
General Manager, Corporate Development in Latin America | |
Luis Miguel Gilperez López |
Executive Manager, International Area, Telefónica Móviles | |
José Molés Valenzuela |
General Manager, Telefónica Móviles México | |
Juan José Berganza |
Manager, Communications Division | |
Miguel Menchén Alumbreros |
General Manager, Medi Telecom | |
Emilio Gayo Rodríguez |
General Manager, Operations, Telefónica Móviles, S.A. | |
Eduardo Caride |
General Manager for Argentina | |
Fernando Panizo |
General Manager, European Operations | |
Gema Medrano |
Manager, Resources Division |
Total remuneration of senior management (in thousand euros) |
3,272 |
B. 1.10 State, on an aggregate basis, whether there are guarantee or golden parachute clauses benefiting senior members (including executive directors) of the company and/or its group, the cover possible dismissals . State whether these contracts must be reported to and/or approved by the governing bodies of the company and/or its group:
Number of beneficiaries | 15 |
Board of Directors |
General Shareholders Meeting | |||
Authorized by |
X |
YES |
NO | |||
Is the General Shareholders Meeting informed of the clauses? | X |
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B.1.11 Describe the process for setting Board members remuneration and the relevant By-law articles.
Under Article 20 of the By-laws,
| The The Directors compensation shall consist of a fixed and set monthly allotment and of per diems for attending the meetings of the Board of Directors and of its executive and advisory committees. The amount of the compensation that the Company can make available for its Directors overall for both items shall be the one determined for this purpose by the General Shareholders Meeting, which shall remain in effect as long as it does not decide to modify it. It shall fall to the Board of Directors to determine the exact amount to be paid within that limit and the distribution thereof among the different Directors. |
| In addition to and separately from the compensation contemplated in the previous paragraph, the establishment of compensation systems benchmarked to the quoted valued of the shares or entailing the delivery of shares or stock options, intended for the Directors, is provided for. The application of these systems of remuneration must be agreed by the Shareholders Meeting, which shall determine the value of the shares that is to be taken as a reference, the number of shares to be delivered to each Director, the price of exercising the option rights, the period of duration of this system of remuneration and any other conditions that it considers appropriate. |
| The remuneration envisaged in the previous paragraphs arising out of membership of the Board of Directors shall be compatible with any other professional or or occupational earnings falling due to the Directors for any other executive or advisory duties they perform for the Company, as pertinent, other than those of joint supervision and decision-making specific to their status as Directors, which shall be subject to the legal rules that may apply to them. |
Under Article 34 of the Regulations of the Board of Directors,
| The Boards shall have the right to receive the remunerations set by the Board of Directors subject to the statutory provisions and prior report of the Appointments and Remuneration Committee. |
| The Board shall endeavor to ensure that the Directors remuneration is in line with that paid in the market at companies of a similar size and activity. |
| The Directors remuneration is fully transparent. With this aim, the Appointments and Remuneration Committee carries out an annual review of the policy on Directors remuneration. |
Pursuant to these rules and on the basis of surveys commissioned from independent third parties, the Appointments and Remuneration Committee proposes to the Board of Directors the exact amount to be paid within the limit set by the Shareholders Meeting and how it should be distributed among the individual directors, taking into account in order to do so the level of responsibility and commitment and the incompatibilities that performance of the office entails.
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B.1.12. Identify any Board members who also sit on board(s) of directors or hold executive posts in companies with significant shareholdings in the listed company and/or in its group companies:
Directors name or company name |
Significant shareholders company name |
Office | ||
Antonio Viana Baptista: | Telefónica, S.A. | Director and member of the Management Committee | ||
Antonio Viana Baptista: | Portugal Telecom SGPS | Director | ||
Antonio Viana Baptista: | Telefónica Internacional, S.A. | Director | ||
José María Álvarez-Pallete López | Telefónica Internacional, S.A. | Chairman | ||
José María Álvarez-Pallete López | Telefónica, S.A. | Member of the Management Committee | ||
Luis Lada Díaz | Telefónica, S.A. | Director and member of the Management Committee | ||
Luis Lada Díaz | Telefónica Internacional, S.A. | Director | ||
Antonio Massanell Lavilla | Telefónica, S.A. | Director | ||
Maximino Carpio García | Telefónica, S.A. | Member of the Management Committee. | ||
Fernando Xavier Ferreira | Telefónica Internacional, S.A. | Director |
B.1.13 State the amendments, if any, made during the year to the Regulations of the Board of Directors.
On February 17, 2004, the Board of Directors of Telefónica Móviles, S.A. resolved to bring the Companys Board Regulations that had been in force until then into line with the provisions of Law 26/2003, of July 17, 2003 (Law on Transparency), and, accordingly, adopted a new Revised Text of the Regulations. The new Revised Text of the Regulations of the Board of Directors of Telefónica Móviles, S.A. was notified to the Spanish Securities and Exchange Commission (CNMV) on March 17, 2004, filed with the Madrid Companies Register on May 7, 2004, and submitted to the Companys Ordinary Shareholders Meeting on April 16, 2004, thereby complying with the provisions of the new wording of the Spanish Securities Market Law.
Broadly speaking the new Regulations respect and maintain the principal parameters of the previous Regulations as far as structure, content and wording are concerned, the main changes being as follows:
Ø | Changes arising out of the Aldama Report. The concepts of executive Director and independent Director have been brought into line with the provisions of the Aldama Report. |
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Ø | Changes arising out of the Law on Transparency. The regime of Directors duties (the right and duty of Directors to be informed and the obligations of loyalty, diligence, fidelity and confidentiality incumbent upon them), which was already regulated in the previous Board Regulations has been adapted to bring it into line with the provisions of the aforementioned Law. |
Other changes worth noting are as follows:
Ø | The wording of certain articles has been adapted to bring them into line with the Companys current By-laws. Thus, Article 24 of the Regulations has been brought into line with the provisions of Article 19 bis of the By-laws, relating to the Audit and Control Committee, which was approved by the Shareholders Meeting on April 1, 2003, in conformity with Law 44/2002, of November 22, 2002, on Measures to Reform the Financial System. Likewise, Article 34 of the Regulations has been brought into line with the provisions of Article 20 of the By-laws, relating to the system of Directors remuneration, in its new wording approved by the aforementioned Shareholders Meeting on April 1, 2003. |
Ø | Finally, for systematic reasons and for technical enhancement, slight changes have been made in the wording and order of the articles of the Regulations . |
B.1.14. Describe any procedures for appointment, re-election, assessment and removal of directors. List the competent bodies, the steps to be taken and the criteria to be applied in each such procedure.
Appointment
Telefónica Móviles, S.A.s By-laws specify that the Board of Directors shall consist of a minimum of three and a maximum of nineteen members, who shall be appointed by the Shareholders Meeting. In accordance with the provisions of the Spanish Public Companies Law and the By-laws, the Board of Directors may provisionally fill vacancies by co-option.
In this respect it should be pointed out that, as a general rule, the appointment of Directors at Telefónica Móviles, S.A. is submitted to the Shareholders Meeting for decision. Only on certain occasions, when it is essential because vacancies have arisen since the Shareholders Meeting, are Directors appointed by co-option, in conformity with the provisions of the Spanish Public Companies Law, and this decision is ratified at the next Shareholders Meeting.
Otherwise, and in all cases, proposals for the appointment of Directors must comply with the requirements of the Board Regulations and be preceded by the relevant favorable report from the Appointments and Remuneration Committee, which is not binding.
In this way, and in compliance with the provisions of the Regulations, the Board of Directors, when exercising its right to co-opt and to propose appointments to the Shareholders Meeting, shall endeavor to ensure that the external or non-executive Directors represent an ample majority over the executive Directors. The Board shall likewise endeavor to ensure that the majority group of external Directors comprises, on the one hand, those proposed by the owners of stable significant shareholdings in the Company (domanial Directors) and, on the other, professionals of high standing who are not related to the executive team or to the significant shareholders (independent Directors). In order to establish a reasonable equilibrium between both types of external directors, the Board shall take into account the Companys ownership structure, so that the ratio of one type of Directors to the other reflects the ratio of stable capital to floating capital.
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As far as the choice of external or non-executive Directors is concerned, the candidates must be persons of recognized integrity, competence and experience, who are willing to dedicate a sufficient portion of their time to the Company, and particular care must be taken when choosing candidates for independent directorships.
As regards the choice of the latter, the Regulations of the Board of Directors specify that in order to fill independent directorships the Board shall propose or appoint persons who meet conditions that ensure their impartiality and objective judgment. These conditions include, by way of illustration, the following:
a) | that they do not have, or have not recently had, any material direct or indirect employment, commercial or contractual relationship with the Company, its executives, its domanial directors or the group companies whose shareholding interests the latter represent, credit institutions occupying a prominent position in the company financing, or organizations that receive significant subsidies from the company; |
b) | that they are not directors of any other listed company which has domanial directors at the Company; |
c) | that they are not close family relatives of the executive Directors, the domanial Directors or the members of the Companys senior management. |
If any of the foregoing relationships exists, it must be made known to and evaluated by the Board after receipt of a report from the Appointments and Remuneration Committee, and it must be disclosed in the Companys Annual Corporate Governance Report.
Re-appointment
Directors are appointed for a period of five years, and may be re-appointed for one or more periods of the same duration.
As with proposals for appointment, proposals for the re-appointment of Directors must be preceded by the relevant favorable report from the Appointments and Remuneration Committee, which is not binding.
Assessment
In accordance with the provisions of the Regulations of the Board of Directors, the Board annually evaluates its operation and the quality of its work when it approves the Annual Corporate Governance Report.
Removal
Directors shall vacate office at the end of the term for which they were appointed or when the Shareholders Meeting so decides by virtue of the powers legally vested in it.
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B.1.15. Specify under what circumstances Directors are obliged to resign.
Under Article 14 of the Regulations of the Board of Directors, Directors must offer to resign and must formally tender their resignation to the Board of Directors in the following cases:
a) | When they reach 70 years of age. Directors shall cease to hold office when they reach the age of 65, although they may continue to serve on the Board if the Board so determines. In such cases, the termination of office shall be effective at the first Board Meeting after the Shareholders Meeting that approves the financial statements for the year in which the Director has reached the age limit. |
b) | When they cease to hold the executive posts linked to their appointment as director, or when the reasons for their appointment cease to exist, and this shall be deemed to be the case of a external domanial Director when the Entity or corporate Group he represents ceases to hold a significant shareholding in the Companys capital stock or, in the case of an independent Director, when he joins the executive team of the Company or any of its subsidiaries. |
c) | When they are affected by any of the legally specified incompatibilities or disqualifications. |
d) | When they have received a serious warning from the Appointments and Remuneration Committee for failing to fulfill any of their obligations as a Director. |
e) | When they belong to the Board could adversely affect the Companys standing or reputation in the market or otherwise jeopardize its interests. |
B.1.16. Explain whether the duties of chief executive officer fall to the chairman of the Board. Indicate any measures taken to limit the risks of one single person accumulating powers:
Yes x No ¨
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Measures to limit risks
- In accordance with the provisions of the Board Regulations, the Chairman must act at all times in accordance with the criteria and guidelines set by the Shareholders Meeting, by the Board of Directors and by the Board Committees.
- Similarly, any agreement of special importance for the Company must be submitted for prior approval to the Board of Directors or the appropriate Board Committee.
- Likewise, reports and proposals from the Board committees are required before approving certain resolutions.
It is important to note that the Chairman has no casting vote on the Board.
B.1.17. Is a reinforced majority, other than those legally stipulated, required for any kind of decision?
Yes ¨ No x
State how the Board adopts resolutions, indicating at least the minimum quorum and types of majority required to pass resolutions:
Adoption of resolutions
Description of resolution |
Quorum |
Type of majority | ||
All resolutions | Attendance in person or by proxy of half plus one of all the Directors. If the number of Directors is uneven, when the number of them present or represented is greater than that of those who are absent. | An absolute majority of the votes of those attending in person or by proxy, except for the permanent delegation of powers to the Executive Committee or the Chief Executive Officer and the appointment of directors to fill such posts (vote in favor of 2/3 of the Board) |
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B.1.18. Explain if there are specific requirements, other than those for directors, for being appointed chairman.
Yes ¨ | No x |
Description of requirements
B.1.19. Indicate whether the Chairman has a casting vote.
Yes ¨ No x
Matters in which there is a casting vote
B.1.20. Indicate whether the By-laws or the Regulations of the Board of Directors set any age limit for directors:
Yes x No ¨
Age limit for Chairman:
65
However, he may continue to serve as a Director if the Board so determines.
Age limit for CEO:
65
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However, he may continue to serve as a Director if the Board so determines.
Age limit for directors:
70
B.1.21. Indicate whether the By-laws or the Regulations of the Board of Directors set a limited term of office for independent directors.
Yes ¨ No x
Maximum years of term of office
B.1.22. Indicate whether there are any formal processes for proxy voting in the board of directors. If so, describe them briefly.
The Regulations of the Board of Directors specify that when Directors are unable to attend Board meetings personally, they shall endeavor to ensure that any appointment they make of another Director to represent them includes, as far as possible, the appropriate instructions. Such proxies may be appointed by letter or by any other means that verifies and validates the representation, in the opinion of the Chairman.
B.1.23. State how many times the Board has met during the year and also, if any, how many times the Board met without attendance by its Chairman.
Number of Board meetings | 13 | |
Number of Board meetings in the absence of the Chairman | 0 |
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State the number of board committee meetings held over the year:
Meetings of the Executive Committee | 5 | |
Meetings of the Appointments and Remuneration Committee | 10 | |
Meetings of the Audit and Control Committee | 12 |
B.1.24 Indicate whether the individual and consolidated annual accounts presented for Board approval are certified beforehand.
Yes ¨ No x
State, if appropriate, the person(s) that certified the companys individual and consolidated financial statements for formulation by the Board:
Tax ID no. |
Name |
Position | ||
B.1.25 Describe the mechanisms, if any, established by the Board of Directors to avoid the individual and consolidated financial statements formulated by it and submitted to the Shareholders Meeting containing qualifications in the auditors report.
The Board of Directors, through the Audit and Control Committee, assumes a fundamental role in the supervision of the process of preparing the Companys financial information, serving to control and coordinate the various players involved. In this respect, and in order to achieve this objective, the work of the Audit and Control Committee addresses four fundamental issues:
(i) | being aware of the companys financial reporting process and internal control systems, |
(ii) | monitoring the independence of the external auditors, by supervising their work and serving as a conduit for communication between the Board of Directors and the auditors and between the auditors and the Companys management, |
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(iii) | supervising the internal audit services, and |
(iv) | supervising the suitability and integrity of the internal financial information audit systems. |
The Audit and Control Committee verifies both the Companys periodic financial information and annual financial statements, ensuring that all the financial information is prepared in accordance with the same principles and professional practices. In order to do so, the Audit and Control Committee meets as often as is appropriate, and did so on 12 occasions in 2004.
Apart from that, the external auditors regularly participate in the meetings of the Audit and Control Committee to explain and clarify, at the Committees request, aspects of the audit reports and of the work done by the external auditors. In addition, at the Committees request, other members of the management team of both the Company and its subsidiaries have participated to explain specific matters affecting their respective areas of responsibility. In particular, mention is made of the participation of the managers in charge of the financial area and accounting consolidation, and those in charge of internal audit.
The above notwithstanding, Article 39 of the Regulations of the Board of Directors states that the Board of Directors must endeavor to definitively formulate the accounts so as to avoid giving rise to qualifications by the auditors, although the Regulations also indicate that when the Board considers that it must stand by its opinion, it must publicly explain the content and scope of the disagreements.
B.1.26 Describe the measures taken to ensure that the information disclosed to the securities markets is conveyed equitably and symmetrically.
The new legal requirements affecting Telefónica Móviles, S.A. arising out of both Spanish and US legislation, together with the recent developments in corporate governance, have led the Company to adopt a specific set of rules with the aim of demonstrating its commitment to transparency with the markets, and so that all the information disclosed to the securities markets is conveyed equitably and symmetrically. As a result of this commitment, on April 29, 2003, the Board of Directors of Telefónica Móviles, S.A. adopted the Rules on Disclosure of Information to the Markets.
According to the Rules on Disclosure of Information to the Markets, and pursuant to Section 82.2 of the Spanish Securities Markets Law, the Company immediately discloses all material information to the markets by submitting a notice to the Spanish Securities & Exchange Commission (CNMV). Likewise the Company similarly forwards to the US market each and every one of the notices that, for these purposes, it has filed with the CNMV.
Likewise, the Company publishes on its website all the material information notices that it files with the CNMV in compliance with the relevant applicable requirements.
Information of relevant events comply with the requirements relating to timing and format laid down by each of the regulations governing the markets on which the Companys shares are listed, and this includes the use of such electronic systems to record information as may be necessary.
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Additionally, through the Investor Relations area, the Company publishes all the presentations made in industry fixed income or equities forums or conferences on its website, within the Information for shareholders and investors section. On certain occasions, such as the publication of results or in the case of significant strategic operations or decisions, audio conferences are arranged that can be followed either by telephone or on the Internet (web cast), thus guaranteeing universal access to the information in real time.
B.1.27 Is the Secretary of the Board a Director?
Yes x No ¨
B.1.28 Describe the mechanisms, if any, established by the Company to safeguard the independence of auditors, financial analysts, investment banks and rating agencies.
With regard to the independence of the Companys external auditors, Article 39 of the Telefónica Móviles Regulations of the Board of Directors specifies that the Board of Directors, through the Audit and Control Committee, must establish a stable, professional relationship with the auditors, with strict respect for their independence. Thus, the fundamental responsibilities of the Audit and Control Committee include that of liaising with the Auditors to receive information on any issues that might jeopardize the latters independence and monitoring situations that may involve a threat to the independence of the Companys external auditors. Along these lines, and in the light of domestic (Law 44/2002, of November 22, 2002, on Financial System Reform Measures) and foreign (Sarbanes-Oxley Act) legislation, the Board of Directors approved a set of Regulations governing Relations with the External Auditors that regulate all aspects of the relationship between the Company and its Group and the External Auditors, ranging from appointing the auditors to supervising their activities, and including the requirement that the Audit and Control Committee must approve all the services provided by the auditors, in particular, those that are not specifically audit services as defined and described in the aforementioned Regulations. The Audit and Control Committee has assumed the power of approving all these services, not only when they are provided to Telefónica Móviles, S.A. but also when they are provided to subsidiaries that do not have their own Audit and Control Committee.
Additionally, under Article 24 of the Regulations of the Board of Directors, it is the Companys Audit and Control Committee that proposes the appointment of the External Auditors to the Board of Directors for submission to the Shareholders Meeting, and, as appropriate, the terms of engagement, including the amount of their remuneration, the scope of their professional remit and the termination or renewal of the appointment.
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Furthermore, the external auditors have direct access to the Audit and Control Committee, and usually participate in Committee meetings, without the presence of members of the Companys management team whenever that might be necessary. In this respect, and in accordance with the requirements of the relevant US legislation, the external auditors have a duty to inform the Audit and Control Committee, at least once a year, about the most significant accounting policies and practices applied in preparing the Companys financial and accounting information, any alternative accounting treatment within the generally accepted accounting principles and practices that affects any material element within the financial statements that may have been discussed with the management team and, lastly, any material communication between the auditors and the Companys management team.
In accordance with its terms of reference, the Audit and Control Committee monitors situations that may involve a threat to the independence of the Companys External Auditors and specifically supervises the percentage that the fees paid by the Company represent in the total revenues of the audit firm. In this respect, in accordance with current legal requirements, the Company discloses in its annual report the fees paid to the External Auditors, including those relating to services other than audit services.
Finally, it is appropriate to point out, as indicated in more detail in response to question B.1.30 below, that Telefónica Móviles, S.A. has initiated a process to select new auditors for the 2005 accounts from among firms of high standing that meet the necessary conditions to be able to perform the relevant accounts audit work.
B.1.29 Indicate whether the audit firm does work for the Company and/or its group other than audit work and, if so, state the fees received by it for such work and the amount of such fees as a percentage of the fees billed to the Company and/or its Group.
Company |
Group |
Total |
||||||
Amount (thousand euros) of work other than audit work |
| 235 | 235 | |||||
Amount of non-audit work as % of total amount billed by the audit firm |
| 10.31 | % | 10.31 | % |
B.1.30. State the number of consecutive years in which the present audit firm has audited the financial statements of the Company and/or its Group, and the number of years audited by the present audit firm as a percentage of the total years for which the financial statements have been audited:
Company |
Group | |||
Number of consecutive years | 5 | 5 |
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Company |
Group |
|||||
No. of years audited by the present audit firm as a % of the years for which audits have been made | 100 | % | 100 | % |
B.1.31 List the holdings by members of the Companys Board of Directors in the capital of companies engaging in activities identical, similar or supplementary to those of the corporate purpose of the Company or of its Group which have been reported to the Company; and any office or function which they may perform thereat:
Directors name or company name |
Name of investee company |
% of ownership |
Office or functions | |||
Maximino Carpio | Telefónica, S.A. | <0.01 | Director | |||
Javier Echenique | Telefónica, S.A. | <0.01 | N/A | |||
Alejandro Burillo | Corporativo Wcom, S.A de C.V. | 99 | N/A | |||
Alejandro Burillo | Grupo Wcom, S.A. de C.V. | 99 | N/A | |||
Alejandro Burillo | Televisión Internacional, S.A. de C.V. | 11.67 | N/A | |||
Alejandro Burillo | PanAmSat de México, S. De R.L. | 51 | N/A | |||
Antonio Viana Baptista | Telefónica, S.A. | <0.01 | Director | |||
Antonio Viana Baptista | Portugal Telecom SGPS | <0.01 | Director | |||
Antonio Viana Baptista | PT Multimedia | <0.01 | Director | |||
Fernando de Almansa Moreno Barreda | Telefónica, S.A. | <0.01 | Director | |||
Fernando de Almansa Moreno Barreda | Lucent Technologies | <0.01 | N/A | |||
Antonio Massanell | Telefónica, S.A. | <0.01 | Director | |||
Jose María Mas | Telefónica, S.A. | <0.01 | N/A | |||
Jose Maria Alvarez Pallete | Telefónica, S.A. | <0.01 | Member of the Executive Committee | |||
Luis Lada Díaz | Telefónica, S.A. | <0.01 | Director | |||
Luis Lada Díaz | Sogecable S.A. | <0.01 | Director | |||
Fernando Xavier Ferreira | Tele Sudeste Celular Participações, S.A: | <0.01 | Director | |||
Fernando Xavier Ferreira | Celular CRT Participações, S.A: | <0.01 | Director | |||
Fernando Xavier Ferreira | Tele Leste Celular Participações, S.A: | <0.01 | Director | |||
Fernando Xavier Ferreira | Telesp Celular Participaçoes, S.A. | <0.01 | Director |
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Fernando Xavier Ferreira | Tele Centro Oeste Celular Participaçoes, S.A. | <0.01 | Director | |||
Fernando Xavier Ferreira | Telesp, S.A. | <0.01 | President & Chairman of the Board | |||
Fernando Xavier Ferreira | SP Telecomunicaciones Holding Ltda, S.A. | <0.01 | Chairman | |||
Fernando Xavier Ferreira | Telefonica Data Brasil Holding, S.A. | <0.01 | President & Deputy Chairman of the Board | |||
Fernando Xavier Ferreira | Mercador, S.A. | <0.01 | Chairman of the Board | |||
Fernando Xavier Ferreira | Telefonica Gestao de Servicios Compartidos do Brasil, Ltda. | <0.01 | Chairman of the Control Committee | |||
Fernando Xavier Ferreira | Telefonica Factoring do Brasil, Ltda. | <0.01 | Chairman of the Board | |||
Fernando Xavier Ferreira | Telefonica Pesquisa e Desenvolvimiento do brasil Ltda | <0.01 | Member |
B.1.32 Indicate whether there are procedures for directors to receive external advice.
Yes x No ¨
Article 27 of the Regulations of the Board of Directors states that, in order to obtain help in their duties, the External Directors may agree by majority, or any of the Committees of the Board by majority resolution by its members, to request the hiring of legal, accounting, financial advisors or other experts, at the expense of the Company.
The task commissioned must necessarily concern specific problems of a certain importance and complexity that arise when performing their duties.
The decision to hire such services must be reported to the Chairman of the Company and shall be carried out through the Secretary of the Board, except if the Board of Directors does not consider it necessary or convenient to hire these.
B.1.33 Indicate whether there are procedures for directors to receive the information they need in sufficient time to prepare for the meetings of the governing bodies.
Yes x No ¨
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Description of the procedure
All Board meetings have a pre-established Agenda that is circulated in advance, together with the notice calling the meeting. The Company takes the necessary measures to ensure that Directors are provided in advance with sufficient information specifically produced and designed to enable them to prepare for Board Meetings and Board Committee Meetings.
To furnish all the information and clarifications necessary in relation to certain of the issues discussed, the Groups principal executives attend practically all of the Board Meetings, in order to explain matters within their scope of responsibility.
In addition, and as a general rule, the Regulations of the Board of Directors also specifically state that Directors are vested with the broadest powers to obtain information on any aspect of the Company, to examine its books, records, documents and other background details relating to corporate operations. The exercise of this right to information shall be channeled through the Chairman or the Secretary of the Board of Directors, who shall respond to Directors requests by providing them with the information directly, or by putting them in touch with the appropriate Company executives.
B.1.34. Indicate whether there is third party liability insurance for the Directors.
Yes x No ¨
B.2. Board of Directors Committees
B.2.1 List the Companys governing bodies:
Name |
No. of members |
Functions | ||
Board of Directors | 14 | See Note in Section G | ||
Executive Committee | 8 | See explanation in Section B.2.3 | ||
Appointments and Remuneration Committee | 5 | See explanation in Section B.2.3 | ||
Audit and Control Committee | 3 | See explanation in Section B.2.3 |
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B.2.2 List the Board committees and all their members:
EXECUTIVE COMMITTEE
Name |
Office | |
Antonio Viana Baptista |
Chairman | |
José María Más Millet |
Secretary | |
José María Alvarez-Pallete |
Member | |
Miguel Canalejo Larrainzar |
Member | |
Alfonso Merry del Val Gracie |
Member | |
Fernando de Almansa Moreno-Barreda |
Member | |
Luis Lada Díaz |
Member | |
Javier Echenique Landiribar |
Member |
AUDIT AND CONTROL COMMITTEE
Name |
Office | |
Javier Echenique Landiribar |
Chairman | |
Miguel Canalejo Larrainzar |
Member | |
José María Alvárez-Pallete López |
Member |
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APPOINTMENTS AND REMUNERATION
COMMITTEE
Name |
Office | |
José María Más Millet | Chairman | |
Javier Echenique Landiribar | Member | |
Maximino Carpio García | Member | |
Alfonso Merry del Val | Member | |
Lars Berg | Member |
B.2.3 Describe the organizational and functional rules and the responsibilities attributed to each of the board committees:
EXECUTIVE COMMITTEE
a) Composition.
The Executive Committee is made up of the Chairman of the Board and seven members appointed by the Board of Directors.
In conformity with the provisions of the Regulations of the Board of Directors, in the qualitative composition of the Executive Committee, the Board has endeavored to ensure that the external or non-executive Directors represent a majority over the executive Directors (seven to one).
In any case, the appointment or re-appointment of the members of the Executive Committee shall require the vote in favor of at least two-thirds of the members of the Board of Directors in order to be valid.
b) Operation.
The Executive Committee meets whenever called to do so by its Chairman.
The functions of Chairman and Secretary of the Executive Committee are performed by the persons holding these same offices on the Board of Directors.
There is a quorum for meetings of the Executive Committee when half plus one of the Committee members are present or represented.
Resolutions are adopted by a majority of the Directors attending the meeting (present or represented), and the Chairman has the casting vote in the event of a tie.
c) Responsibilities.
Pursuant to the provisions of the Company By-laws and the Regulations of the Board of Directors, the Board of Directors, always subject to current legal provisions, has delegated all of its powers, except for those that are non-delegable by law or under the By-laws, to an Executive Committee, although, in practice, the very high level of operations of the Board of Directors and its adequate capacity to handle
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the volume of matters that are submitted to it for consideration mean that this Committee does not play such a significant role as in other companies. For this reason, on April 29, 2003, the Board of Directors resolved, without prejudice to the powers already delegated to the Committee and in line with the Good Governance recommendations, to assign to this Committee the functions that are normally the remit of strategy Committees. In this way, the function of this body has been revitalized.
d) Relationship with the Board of Directors.
Relations between the two bodies are based on the principle of transparency, so that the Board always has full knowledge of the decisions taken by the Committee. Thus, the Board of Directors is informed at each of its meetings of all the resolutions adopted by the Executive Committee, and such resolutions are also subject to ratification by the Board.
AUDIT AND CONTROL COMMITTEE
In implementation of Article 19 bis of the By-laws of Telefónica Móviles, S.A., Article 24 of the Companys Regulations of the Board of Directors governs the Audit and Control Committee in the following terms:
a) Composition.
The Audit and Control Committee shall consist of three Directors appointed by the Board of Directors. All of the members of the Committee are non-executive Directors.
The Chairman of the Audit and Control Committee has been appointed from among its members, and must be replaced every four years; he may be re-elected once one year has elapsed since the end of his term of office. To comply with this provision, at its meeting in November 2004 the Audit and Control Committee resolved that Javier Echenique Landiribar should replace Miguel Canalejo Larrainzar as Chairman.
b) Responsibilities
Without prejudice to any other task it may be given by the Board of Directors, the primary function of the Audit and Control Committee is to support the Board of Directors in its supervisory functions and, specifically, it has the following responsibilities:
1. | To report, through the Chairman, to the Shareholders Meeting on issues raised by the shareholders in relation to matters within the Committees remit; |
2. | To propose to the Board of Directors, for submission to the General Shareholders Meeting, the appointment of the Accounts Auditor referred to under Article 204 of the Corporations Act, as well as the terms of the retainer thereof, the scope of the professional assignment and the renewal or revocation of the appointment, as pertinent; |
3. | To oversee the internal audit services; |
4. | To be aware of the financial reporting and internal control systems procedures; and |
5. | To liaise with the Auditors in order to receive information on any issues that might jeopardize the latters independence, and any others connected with the auditing procedure, and to receive information and to maintain with the Auditors the communications envisaged in audit legislation and in the technical auditing regulations. |
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6. | In conjunction with the Appointments and Remuneration Committee, to supervise the preparation of the Annual Corporate Governance Report and to submit it to the Board for approval. |
c) Operation.
The Audit and Control Committee meets at least once a quarter and as often as appropriate when called by the Chairman, at his own initiative, or when requested by two of its members or by the Executive Committee. There is a quorum for meetings of the Audit and Control Committee when at least half of its members are present or represented and resolutions are adopted by a majority of those attending. When there is a tie in voting, the Chairman shall have the casting vote.
The Audit and Control Committee may request the attendance at its meetings of the Companys Auditors and of the internal audit manager.
APPOINTMENTS AND REMUNERATION COMMITTEE
a) Composition.
The Appointments and Remuneration Committee is made up of five Directors. All of the members of the Committee are non-executive Directors.
The Chairman of the Appointments and Remuneration Committee has been appointed from among its members.
b) Responsibilities.
Without prejudice to any other task it may be given by the Board of Directors, the Appointments and Remuneration Committee has the following responsibilities:
1. | To report on proposals for appointment of Directors and senior executives of the Company and its subsidiaries; |
2. | To approve the remuneration scales for the Companys senior executives; |
3. | To approve the standard contracts for the Companys senior executives; |
4. | To establish the Chairmans remuneration arrangements; |
5. | To report and put forward proposals to the Board of Directors on the Directors compensation arrangements and review them periodically to ensure that they are appropriate to the tasks performed by the Directors, in conformity with the provisions of Article 34 of the Regulations of the Board of Directors; |
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6. | To report on the incentive plans; |
7. | To examine the Directors and senior executives pay policy each year; |
8. | To report on proposals for the appointment of members of the Executive Committee and the other Board Committees; |
9. | To draw up and keep a register of situations of the Companys Directors and senior executives; and |
10. | To supervise, in conjunction with the Audit and Control Committee, the preparation of the Annual Corporate Governance Report and to submit it to the Board for approval. |
11. | To exercise the other powers assigned to it by the Regulations of the Board of Directors. |
An account is given at the Boards next meeting of the actions taken by the Appointments and Remuneration Committee and, in any event, the Board is provided with the relevant documentation in order for it to be informed of such actions for the exercise of its responsibilities.
c) | Operation. |
The Appointments and Remuneration Committee shall meet whenever the Board of Directors or the Company Chairman ask for a report to be issued or for proposals to be approved within the Committees remit, and whenever the Chairman of the Committee considers it appropriate for the proper performance of its functions.
B.2.4. Indicate any advisory and consultancy powers and, where applicable, proxies assigned to each committee:
Committee |
Brief description | |
Executive Committee | A committee with general decision-making powers to which all the powers of the Board of Directors have been expressly delegated, except for those that are non-delegable by law or under the By-laws. Its responsibilities also include those usually assigned to strategy committees. | |
Audit and Control Committee | Advisory and control committee | |
Appointments and Remuneration Committee | Advisory and control committee |
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B.2.5 Indicate any regulations that may cover the board committees; where they are available for consultation, and any changes that may have been made during the year. Indicate whether any annual report has been voluntarily drawn up on the activities of each committee.
The organization and operation of the Board Committees are specifically regulated within the Regulations of the Board of Directors. These Regulations are available for consultation on the Companys website, in the records of the Spanish Securities & Exchange Commission (CNMV) and at the Madrid Companies Register.
B.2.6. If there is an Executive Committee describe its degree of delegation and autonomy in the exercise of its functions for the adoption of resolutions about the administration and management of the Company.
Telefónica Móviles has an Executive Committee.
In conformity with the provisions of the Company By-laws and the Regulations of the Board of Directors, the Board of Directors, always subject to current legal provisions, has delegated all of its powers, except for those that are non-delegable by law or under the By-laws, to an Executive Committee, although, in practice, the very high level of operations of the Board of Directors and its adequate capacity to handle the volume of matters that are submitted to it for consideration mean that this Committee does not play such a significant role as in other companies. For this reason, on April 29, 2003, the Board of Directors resolved, without prejudice to the powers already delegated to the Committee and in line with the Good Governance recommendations, to assign to this Committee the functions that are normally assigned to the strategy Committees. In this way, the function of this body has been revitalized.
Relations between the two bodies are based on the principle of transparency, so that the Board always has full knowledge of the decisions taken by the Committee. Thus, the Board of Directors is informed at each of its meetings of all the resolutions passed by the Executive Committee, to which end the minutes of the Committees meetings are circulated to all the Directors, and such resolutions are also subject to ratification by the Board.
B.2.7 Indicate whether the composition of the Executive Committee reflects the different directors participation in the Board as a function of their category.
Yes ¨ No x
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B.2.8 If there is an Appointments Committee, indicate whether all its members are external directors.
Yes x No ¨
C. RELATED PARTY TRANSACTIONS
C.1. | List any relevant operations entailing a transfer of resources or obligations between the company or its group companies and the significant shareholders in the company: |
Significant shareholders name or company name |
Companys or group entitys name |
Nature of the transaction |
Type of transaction |
Amount | ||||
Telefónica, S.A. |
Telefónica Móviles, S.A. |
Grant of loans and credit facilities |
Commercial |
C.2. | List any relevant transactions involving a transfer of resources or obligations between the Company or its group entities and the Companys directors or executives. |
Directors or executives name or company name |
Companys or name |
Nature of the transaction |
Type of transaction |
Amount (euros) | ||||
Alejandro Burillo Azcarraga | Telefónica Móviles, S.A. | Put Option to sell to Telefónica Móviles, S.A. the 8% shareholding he owns in Telefónica Móviles México, S.A. through various companies he controls. | Put Option to sell | The share purchase price will be determined on the basis of a valuation of the Company when the rights are exercised | ||||
Jose María Mas Millet | Telefónica Móviles, S.A. | Legal counsel services | Advisory services | 60,077.16 | ||||
Lars M. Berg | Telefónica Móviles, S.A. | Consultancy services through MELOG BVBA, controlled by Mr. Berg. | Consultancy services | 72,121.44 |
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C.3. | List any relevant transactions by the Company with other companies in its group which are not eliminated in the process of preparation of the consolidated financial statements and were not performed in the ordinary course of the Companys business as regards their purpose and conditions. |
Tax ID no. |
Name of Group entity |
Brief description of the transaction |
Amount (thousand euros) | |||
N/A | N/A | N/A | N/A |
C.4. | Identify any conflicts of interest affecting company directors, pursuant to article 127 of the Spanish Companies Law. |
Pursuant to Article 127, paragraph 3, of the Spanish Companies Law, there is no direct or indirect situation of conflict between the Companys directors and the interests of the Company.
C.5. | List the mechanisms established to detect, determine and resolve possible conflicts of interest between the company and/or its group, and its directors, managers and/or significant shareholders. |
The Board of Directors of Telefónica Móviles, S.A. has taken the following action to detect, determine and resolve possible conflicts of interest:
| With respect to the Directors, Article 31 of the Regulations of the Board of Directors expressly states that Directors must refrain from intervening in discussions concerning matters in which they have a direct or indirect interest. |
In addition it specifies that a personal interest shall also be deemed to exist when the matter concerns a member of a Directors family, or a company in which the Director holds an executive position or owns a significant shareholding.
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Directors may not perform professional or commercial transactions directly or indirectly with either Telefónica Móviles, S.A or Group companies when such transactions are not performed in the ordinary course of the Companys business or at arms length, unless they inform the Board of Directors beforehand and the latter, subject to a report from the Appointments and Remuneration Committee, approves the transaction with the vote in favor of at least 80% of the Directors present or represented at the meeting.
| Regarding significant shareholders, Article 37 of the Regulations of the Board of Directors specifies that the Board of Directors formally reserves knowledge and authorization of any transactions between the Company and any of its shareholders with significant shareholdings. |
Under no circumstances will the Board of Directors authorize any such transactions unless a report has first been prepared by the Audit and Control Committee assessing the transaction from the point of view of equal treatment for all shareholders and arms length basis. In the case of ordinary transactions, general authorization of the kind or type of transaction and its general conditions will suffice.
| Regarding Executives, the Internal Rules of Conduct for Securities Markets Issues set forth the general principles governing the conduct of the Affected Individuals with respect to conflicts of interest. |
Affected Individuals are:
a) | Members of the Board of Directors. |
b) | Members of Telefónica Móviles Executive Committee. |
c) | Telefónica Móviles Management and their Administrative Staff. |
d) | Personnel comprising, at any time, the Corporate Strategy and Communications Division, the Corporate Finance Division, the General Secretariat (or Divisions with any other name that assume similar duties), up to and including the level of Department Director. |
e) | Any other employee who, in the opinion of the Regulatory Compliance Committee, may have access to data and information in which Telefónica Móviles has a legitimate confidentiality interest, and any who hold confidential information relating to a specific transaction. |
Under these regulations, the individuals affected must inform the Regulatory Compliance Unit set up for this purpose as soon as possible about any situations that could potentially involve the occurrence of conflicts of interest because of their activities outside the Telefónica Móviles Group, their family relations, their personal assets or for any other reason:
(i) | Financial intermediaries dealing with the Telefónica Móviles Group. |
(ii) | Professional or institutional investors who have a significant relationship with the Telefónica Móviles Group. |
(iii) | Significant suppliers of equipment or materials. |
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(iv) | Suppliers of professional services or external advisers including those providing legal, consultancy or audit services. |
D. RISK CONTROL SYSTEMS
D.1 | Give a general description of risk policy in the company and/or its group, listing and evaluating the risks hedged by the system, along with an explanation of how far these systems match the profile of each type of risk. |
Telefónica Móviles, S.A. constantly monitors the most significant risks that could affect the principal companies that make up its group. In order to do so it has a Corporate Model that is applied periodically and uniformly to the group companies, making it possible to assess the importance of each of the risks that could affect the companies as well as the degree of control over each of them. In this way, the group has a map of risks that enables it to identify those requiring specific control and monitoring, prioritized according to their importance. Likewise, the model has a matrix that covers the operating processes used to manage each of the risks considered in order to assess the controls established and to be able to be reasonably certain that they will not materialize.
These risks and processes are identified by the Office of the Secretary General, which is responsible for the Groups Internal Audit Area, and the results are reported periodically to the Audit and Control Committee of Telefónica Móviles, S.A.
The 50 risks considered by the model are divided into the following categories:
I.-Business process risks:
I.1.- Operating risks (risks that could affect the effectiveness and efficiency of the operating processes and the provision of services, customer satisfaction and the reputation of Group companies).
I.2.- Integrity risks (internal and external fraud).
I.3.- Management and human resources risks (management, direction and leadership; limits of authority, etc.).
I.4.- Technological risks
I.5.- Financial risks
II.- Information risks:
II.1.- Operating information
II.2.- Financial information
II.3.- Strategic assessment
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III.- Business environment risks (competition; shareholder relations; availability of resources; political and economic, legal and tax environment; regulation and changes in the sector).
D.2 | Indicate the control systems established to assess, mitigate and reduce the main risks of the company and its group. |
The framework of internal control adopted by the Telefónica Móviles Group is based on the COSO model, of high standing in international financial environments, whose objectives are:
| The effectiveness and efficiency of operations |
| The safeguarding of assets. |
| The reliability of the financial information and, |
| Compliance with laws and regulations. |
In addition to the controls established in each of the Companys operating processes, the Group has the following specific elements of control:
| An Internal Audit structure which covers the entire Telefónica Móviles Group that operates in accordance with the professional criteria and rules of the International Institute of Internal Auditors (first Spanish company to obtain the Institutes quality certification). |
| The consolidated financial statements and those of all the companies with significant market power are subject to external audit. In addition, for the most important companies the External Auditors are asked to make recommendations relating to internal control. |
| For the establishment of appropriate and uniform control systems in the group, Telefónica Móviles, S.A. has a group of rules that regulate basic aspects of control. The main ones are: |
(i) Rules of control over Company information and its system of financial and accounting information:
ü | Recording, disclosure and control of financial and accounting information. |
ü | Rules on disclosure to the markets. |
ü | Rules of conduct for financiers. |
ü | Intra-group transactions. |
(ii) Rules on external representation and relations between companies:
ü | Payments: segregation of duties, double joint signature, bank reconciliations, etc. |
ü | Purchase of goods and services: budget reservation, corporate procedure for awarding contracts, formalization of commitments, payment terms, etc. |
ü | Powers of attorney: to sign contracts, open accounts, have access to funds, etc. |
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(iii) Rules that regulate activities of a personal nature:
ü | Executives travel and entertainment expenses: limits, evidential support, reimbursement, etc. |
ü | Rules on personal safety and information security. |
| The Group has a Control Unit to control funds used, material transactions, travel and entertainment expenses, implementation of basic controls in the processes in which the risk is greater, etc. |
| Telefónica Móviles also has Units that control specific risks: Risks and Insurance, Reputation, Regulation, Management and Human Resources (labor risks). |
| All the Group companies have insurance cover that provides reasonable cover against possible risks of damage to the fixed assets and the possible consequent loss of profits. These policies include certain excesses. Management of this insurance is centralized at Group level in the Deputy General Management Department of Corporate Risks and Insurance. |
Within the Groups risks and due to its special relevance for investors and shareholders, special mention should be made of the financial and accounting information control system. At Telefónica Móviles, this process is regulated through the following handbooks, instructions and regulations:
| Handbook of Valuation Standards and Accounting Policies. |
| Instructions for closing the accounts and for external audit. |
| Annual Calendar of financial and accounting information. |
| Corporate Chart of Accounts. |
| Handbook of the system of information for subsidiaries (a technical and computer instrument for the reporting of financial and accounting information and for the consolidation of the financial statements). |
| Regulations governing intra-group transactions and internal control. |
An annual assessment is made of the efficiency of the internal controls on financial reporting, as regards both the process of drawing up the financial statements and the main processes for inputting information in the accounts.
D.3 | If any of the risks affecting the company and/or its group materialized, describe the circumstances that caused them and state whether the established control systems worked properly. |
No situations have been detected at the Telefónica Móviles Group that make it possible to say that the basic objectives of the internal control model are not being met.
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The internal control model of Telefónica Móviles and its Group is subject to constant revision so that when a risk materializes or a lack of control is discovered in any of the processes raising exposure beyond a reasonable level, the appropriate action plans are drawn up to introduce the necessary improvements. The most significant aspects of the action plans undertaken are reported on and monitored by the Audit and Control Committee until implementation is complete.
D.4 | Indicate whether there is any committee or other governing body in charge of establishing and supervising these control systems and give details of what their duties are. |
The Board of Directors of Telefónica Móviles, S.A. has an Audit and Control Committee whose functions, responsibilities and rules of operation are set forth in the By-laws and are in line both with legal requirements and with the recommendations on good corporate governance issued by both domestic and international bodies.
Except for the handling of specific matters, the Internal Auditor, the External Auditor and the representative of the Finance and Management Control Division are invited to attend the Committees meetings. Other Group executives are invited on an ad hoc basis to brief the Committee on specific matters that are of interest to it.
The functions performed by the Committee are:
| With regard to the External Auditors: |
ü | The Committee approves the proposal for the appointment, re-appointment, scope of remit and removal of the external auditors and, if appropriate, the engagement of the external auditors for the provision of services other than audit services. |
ü | It supervise the reports of the external auditors and their independence. |
ü | It resolves any disagreements, if they arise, between the management and the external auditors regarding the financial statements. |
| With regard to the Internal Auditor: |
ü | The Committee monitors the effectiveness of the internal audit function, evaluating its human, technical and financial resources and its access to information. |
ü | It approves the internal auditors work plan and is briefed on the results of the specific work performed, on the main risks affecting the Group companies and on the response to recommendations, specifically monitoring aspects that it considers most significant. |
ü | It is briefed on external and internal frauds and the corrective and/or disciplinary measures adopted. |
| With regard to the financial statements and the internal controls: |
ü | The Committee is briefed on the financial information process and the internal control systems. |
ü | It revises the companys accounts and the application of the accounting principles. |
| Information to the Board of Directors on the financial statements, internal controls and other issues within its sphere of responsibility. |
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Telefónica Móviles, S.A. has a computer system to which the Chairman and the members of the Audit and Control Committee of Telefónica Móviles, S.A. have access, which enables them to receive, if they so wish, information on the conclusions of the internal audit reports and on compliance with the recommendations that are subject to specific monitoring.
The Group has set up committees at all the listed companies with functions similar to those described for the Audit and Control Committee of Telefónica Móviles, S.A.
D.5 | Identify and describe the compliance processes for the regulations and standards affecting the company and/or its group. |
The large majority of the companies that make up the Telefónica Móviles Group operate in the Telecommunications sector, which is subject to regulation in virtually all countries.
The internal control model described in this section includes compliance with laws and regulations among its basic objectives.
Specifically, the Group has Units that exercise control over these types of risks:
| Corporate Regulation. |
| Legal Advisory Services. |
E. GENERAL SHAREHOLDERS MEETING
E.1. | Describe the minimum quorum of attendees required to hold the general shareholders meeting as established in the By-laws. Indicate any differences from the minimums set out in the Spanish Companies Act (SCA). |
The regime established in article 11 of the By-laws, which is set out below, is in accordance with the prevailing legislation:
The ordinary or extraordinary General Shareholders Meeting shall be validly held at first call if the shareholders, present or represented by proxy, own at least 25 per cent of the subscribed voting stock. At second call, the meeting shall be deemed to be validly held regardless of the amount of capital represented..
Notwithstanding the above, in order for an Ordinary or Extraordinary General Shareholders Meeting to validly adopt resolutions relating to the issuance of debentures, to increase or decrease the capital stock, transformation, merger, spin-off, dissolution of the Company on the grounds provided for in number 1 of Article 260 of the Public Corporation Law and, in general, any amendment to the company By-laws, the meeting must be attended at first call, either personally or by proxy, by shareholders representing at least 50 percent of the subscribed voting stock. At second call, attendance of 25% of the above mentioned capital stock shall be sufficient. If the stockholders attending represent less than 50 percent of the capital subscribed with the right to vote attend, the decisions to which this paragraph makes reference can only validly be made if two thirds of the capital attending or represented at the Meeting vote in favor of the decision adopted.
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E.2. | Explain the rules governing adoption of corporate resolutions. Describe any differences from the guidelines established under the Spanish Companies Act (SCA). |
The adoption of resolutions is governed by articles 8 and 11 of the By-laws and is similar to the provisions of the prevailing legislation.
The By-laws establish that Shareholders, legally and validly convened at a Shareholders Meeting shall decide, by majority vote, those matters that fall within its competence.
Notwithstanding the above, in the event the meeting were constituted at second call and shareholders attending represent less than 50% of the subscribed voting stock, in order for an Ordinary or Extraordinary General Shareholders Meeting to validly adopt resolutions relating to the issuance of debentures, to increase or decrease the capital stock, transformation, merger, spin-off, dissolution of the Company on the grounds provided for in number 1 of Article 260 of the Public Corporation Law, the decisions can only validly be made if two-thirds of the capital attending or represented at the Meeting vote in favor.
E.3. | List all shareholders rights regarding the general meetings other than those established under the SCA. |
The rights granted by Telefónica Móviles to shareholders regarding the general meetings are the same as those established by the SCA. At the same time, and with the aim of encouraging shareholder attendance, in accordance with article 11 of the Regulations of the General Shareholders Meeting, the shareholders may at all times and following accreditation of their identity as such, through the Shareholders Office, make suggestions related to the organization, operation and competencies of the General Meeting.
E.4. | Indicate measures, if any, to encourage shareholders to attend general shareholders meetings. |
The Regulations of the General Shareholders Meetings of Telefónica Móviles, S.A. aim to provide the shareholder with a framework that guarantees and facilitates exercise of their rights in relation to the governing body of the Company, with particular attention to the shareholders right to information and to participate in the deliberations and voting, ensuring the maximum dissemination of the calling and proposals of resolutions that are submitted to the General Shareholders Meeting.
Aside from those measures required by the prevailing applicable legislation, the following measures are included in the Regulations of the General Shareholders Meeting to encourage shareholder participation in the Meeting:
Website.
Inclusion on the Companys website, as of the date of publication of the announcement calling the General Shareholders Meeting and in addition to the all the documents and information legally required, all those the Company considers convenient to the said ends, and for merely illustrative purposes, the following:
a) | The text of all the proposals of resolutions that are to be submitted to the General Meeting and which have been approved at that time by the Board of Directors, notwithstanding the fact that they may be amended by that body up to the date of the meeting, when legally possible. |
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b) | Information on the place where the General Meeting is to be held, describing, when appropriate, the means of access to the hall. |
c) | Procedure to obtain attendance cards or certificate issued by the entities legally authorized to do so. |
d) | Means and procedures to grant representation at the General Meeting. |
e) | If established, means and procedures to vote by correspondence. |
f) | Any other aspects of interest to monitor the meeting, such as the existence or not of means of simultaneous translation, foreseeable audiovisual broadcasting of the General Meeting or information in other languages. |
Shareholders, via the website, can obtain all the documentation and information referred to previously, or request it via the mechanisms established on the website for the holding of the meeting free of charge.
Suggestions made by the shareholders.
Notwithstanding the right of the shareholders, in the cases and on the terms legally foreseen, for inclusion of certain matters on the agenda of the meeting they have applied to have called, the shareholders may at all times and following accreditation of their identity as such, through the Shareholders Office, make suggestions related to the organization, operation and competencies of the General Meeting.
Shareholders can also request any information, documentation or clarification required in relation to the General Meeting through the Shareholders Office, either via the Companys website or dialing the toll-free number provided for this purpose.
Delegation and representation
The Chairman of the General Shareholders Meeting, or, by proxy, the Secretary to the board, shall resolve all doubts arising concerning the validity and effectiveness of the documents that result in delegation or representation in favor of another person, ensuring that only documents that fail to meet the minimum essential requisites are considered invalid or ineffective, as long as those defects have not been modified.
E.5. | Indicate whether the General Shareholders Meeting is charged by the chairman of the board. If so, describe the measures adopted to guarantee the independence and correct operation of the General Shareholders Meeting. |
Yes x | No ¨ |
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Describe the measures
The guidelines for the organization and operation of the General Shareholders Meeting of Telefónica Móviles, S.A. are established in Regulations, approved by the General Shareholders Meeting. The actions of the Chairman must comply at all times with the principles, criteria and guidelines of these Regulations.
As well as establishing the guidelines for the organization and operation of the General Shareholders Meeting, containing in a single text all matters concerning the calling, preparation and development of the meeting, the Regulations of the General Shareholders Meeting also establishes mechanisms to:
| making it easier for shareholders to exercise their rights, in particular the right to information and the right to participate in deliberations and votes, |
| ensuring maximum transparency and efficiency in forming the will and decision-making by the Meeting, ensuring the maximum possible dissemination of the calling and proposals of resolutions. |
In addition, in accordance with the provisions of the Regulations of the Board of Directors, the actions of the Chairman of the Board of Directors must comply at all times with the criteria and guidelines established by the General Shareholders Meeting (as well as by the Board of Directors and its committees).
E.6. | Indicate, if applicable, any amendments made to the Regulations of the General Shareholders Meeting during the year. |
The Regulations of the General Shareholders Meeting of Telefónica Móviles S.A. were approved at the Ordinary General Shareholders Meeting of the Company held on 16 April 2004 and have not been modified since this date.
E.7 | Indicate the attendance figures for the General Shareholders Meetings held during the year under review. |
Attendance figures (shares) | ||||||||
Date of General Shareholders Meeting |
% attending in person |
% attending by proxy |
% voting by correspondence |
Total | ||||
16 April 2004 |
0.006 | 92.85 | 0 | 92.86 |
E.8. | Briefly indicate the resolutions adopted at the General Shareholders Meetings held in the year under review and the percentage of votes by which each resolution was passed. |
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General Shareholders Meeting 16 April 2004.
Items on the agenda |
Summary of the resolution |
Votes in favour |
Votes against |
Abstentions |
Result of the vote | |||||
I |
Approval of annual accounts for 2003 | 4,019,877,620 | 1,571 | 1,511,619 | Approved | |||||
II. |
Distribution of dividends | 4,019,881,680 | 613 | 1,508,517 | Approved | |||||
III. |
Appointment of the Accounts Auditor for 2004 | 4,019,879,183 | 1,768 | 1,509,859 | Approved | |||||
IV. |
Authorisation for the acquisition of treasury stock, directly or through group companies. | 4,019,875,387 | 3,529 | 1,511,894 | Approved | |||||
V |
Approval of the Regulation of the General Shareholders Meeting | 4,019,876,819 | 2,134 | 1,511,857 | Approved | |||||
VI |
Delegation of powers to formalize, intrepret, correct and execute the resolutions adopted at the Shareholders Meeting | 4,019,876,494 | 2,537 | 1,511,779 | Approved |
E.9. | Indicate the number of shares, if any, required to be eligible to attend the General Shareholders Meeting and whether there are restrictions on such attendance in the By-laws. |
In accordance with article 12 of the By-laws, shareholders who, individually or as a group, own at least (25) shares can attend General Meetings.
The General Shareholders Meeting may be attended by shareholders whose ownership is recorded in the corresponding company ledger at least five days prior to the date on which the meeting is held.
Shareholders who do not hold the minimum number of shares required to attend may delegate representation in writing to a shareholder who does have the right of attendance or combine with other shareholders in the same situation until the necessary number of shares is attained, delegating their representation in writing to one of them.
E.10 | Indicate and explain the Company policy regarding proxy voting at the General Shareholders Meeting. |
As indicated above, the Company, in order to facilitate and encourage shareholder attendance to the General Meeting, has established, in accordance with prevailing legislation, the following policies:
* | With regard to proxy voting in the General Shareholders Meeting: |
| All shareholders who are entitled to attend the General Shareholders Meeting may be represented at it by another person, although this person is not a shareholder. The representation must delegated specifically for each meeting, either using the delegation form printed on the attendance card or in any other legally admissible manner. |
| Similarly, even when shareholders do not own the minimum number of shares to be eligible to attend the Shareholders Meeting (25 shares), they may either elect a proxy that does have |
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attendance rights to represent them or join other shareholders in the same situation until the minimum number of shares required its reached, after which representation must be delegated to one of them.
* | With regard to voting instructions: |
| The documents recording delegation or representation at the General Shareholders Meeting shall state the instructions concerning the direction of the vote, it being understood that, if no specific instructions are given, the representative will vote in favor of resolution proposals put forward by the Board of Directors on the items on the agenda. |
| If there are no voting instructions because the General Shareholders Meeting is to resolve on matters that are not on the agenda and thus unknown on the date of the delegation, that may be submitted to ballot at the meeting, the representative must cast the vote in the sense he deems most appropriate, according to the interest of the company and the part represented. The same shall apply when the relevant proposal or proposals submitted for decision by the meeting are not formulated by the Board of Directors. |
* | With regard to the person granted representation: |
| If the document of representation or delegation does not state the specific person or persons the shareholder delegates representation to, it shall be understood to be granted in favour of the Chairman of the Board of Directors of the Company or whoever may stand in for him to chair the General Meeting, or, indistinctly, in favour of the person appointed by the Board of Directors and notified in advance in the official announcement of the calling. |
| In cases in which a public request for representation is formulated, the Director who obtains it shall have the voting restriction applied to him that is established in article 114 of the Stock Market Act for cases of conflicts of interest. |
Finally, and also to facilitate maximum shareholder participation, the Regulations of the General Shareholders Meeting establish that the Chairman of the General Shareholders Meeting, or, by his delegation, the Secretary to same, shall resolve all doubts arising concerning the validity and effectiveness of the documents that result in delegation or representation in favor of another person, ensuring that only documents that fail to meet the minimum essential requisites are considered invalid or ineffective, as long as those defects have not been modified.
E.11 | Indicate whether the Company is aware of institutional investors policy with regard to participation in the Companys decision-making: |
Yes x | No ¨ |
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Describe the policy
E.12. | Indicate the address and mode of access to the content on corporate governance of your website. |
Following the enactment of Circular 1/2004, of 17 March, of the Spanish Stock Exchange Commission, Telefónica Móviles has concluded the adaptation of its website to the aforementioned Circular, both with regard to technical requirements and content, via the creation of a new section Information for shareholders and investors( http://www.telefonicamoviles.com/esp/accionistaseinversores/home.html ), which includes all the information required by the Circular, as well as other information which the Company considers to be of interest.
All information included on the website, with the exception of certain documents, is offered in two languages: Spanish and English.
F. DEGREE OF COMPLIANCE WITH CORPORATE GOVERNANCE RECOMMENDATIONS
Indicate how far the company has complied with existing recommendations on corporate governance or, where applicable, has not followed said recommendations.
Should the company not have complied with any of them, explain the recommendations, standards, practices and/or criteria that the company does apply.
Until the single document referred to in the ECO/3722/2003, 26th December, is completed, the recommendations of the Olivencia Report and the Aldama Report should be used as reference when filling out this part.
Following is an analysis of the degree of compliance with the main recommendations on Corporate Governance in Spain and abroad, both those provided in the report published by the Special Committee for Study of an Ethical Code for the Boards of Directors of Companies: Governance of public companies, or 26 February 1998 (Olivencia Code) and those in the report by the Special Commission for Fostering Transparency and Security on Financial Markets and in Public Companies of 8 March 2003 (Aldama Report).
| Principles of Corporate Governance |
Existence of internal provisions regulating the corporate governance system
The fundamental rules of corporate governance at Telefónica Móviles are contained in its By-Laws and the Regulations of its Board of Directors. The Regulations of the Board of Directors set forth the guidelines for action by the Board of Directors, regulate its organization and operations and lay down the rules of conduct of its members.
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| The Board of Directors |
The board of directors shall expressly assume the general function of supervision, and exercise the responsibilities this entails, without delegating them. It shall establish a catalogue of matters reserved for its knowledge.
In accordance with the Regulations of the Board of Directors, the Board of Directors is basically configured as a supervisory and controlling body, entrusting the ordinary management of the Company business in favour of the executive bodies and management team. The Rules also establish that the Board of Directors must fulfil certain responsibilities (i.e. set the strategies and directives for management of the Company; implement and ensure that there are appropriate procedures for reporting information to shareholders and markets in general; make decisions regarding major corporate and financial transactions for the Company; and approve the guidelines for its own organization and operation so that it fulfils these responsibilities).
| Composition of the Board of Directors |
Size of the board with respect to the nature of the Company.
In accordance with Telefónica Móviles By-Laws, the Board of Directors shall comprise a minimum of three and a maximum of nineteen directors. It is currently made up of fourteen.
Due to the complexity of the Telefónica Móviles Group and its many companies, as well as their economic and corporate relevance, the size of the Board of Directors is considered to be adequate and appropriate to conduct its business effectively and actively.
The Board shall include a reasonable number of independent directors.
External or non-executive board members shall constitute a majority over the executives.
Multinational presence on the Boards of Directors.
Considering the present makeup of Telefónica Móviles Board of Directors and the principles governing its composition set forth in the Regulations of the Board- it may be concluded that: (a) it comprises a significant number of independent directors (five); (b) external directors (domanial and independent) constitute an ample majority over executives (thirteen to one); and, (c) it has, considering its shareholding structure, a significant representation of independent directors.
In addition, underscoring the multinational nature of the Telefónica Móviles Group, there are four foreign nationals on the Board of Directors.
| Operations of the Board |
Board Meetings: frequency, encouragement of participation by all members, care in drafting the minutes and annual review of the efficiency of the Board
To ensure the Board operates correctly, its meetings should be held approximately once a month, in accordance with a set calendar, to address and debate the items on the agenda. Under direct supervision by the Secretary to the Board, special care is taken in drawing up the minutes, so that these provide a true record of the matters discussed and, as appropriate, of the resolutions passed.
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| Chief executive |
Should the board opt to endow the chairman with chief executive powers, it should adopt due safeguards to reduce the risks of concentrating power in one single person.
The Chairman of the Board of Directors at Telefónica Móviles is also the Companys CEO, although according to the provisions of the Regulations of the Board of Directors, his duties must comply at all times with the criteria and guidelines agreed at the General Shareholders Meeting and by the Board of Directors and the Boards Committees. Similarly, all important resolutions or decisions for the Company must be approved beforehand by the Board of Directors or the relevant Committee. Moreover, the reports and proposals of the different Board Committees is required for certain resolutions to be passed. The Chairman does not have the deciding vote within the Board of Directors.
| Secretary of the Board of Directors |
The figure of board secretary shall be invested with maximum relevance, reinforcing his or her independence and highlighting his or her duty to oversee the formal and material legality of the boards actions.
The Board Secretary is a director in order to reinforce his/her authority within the Board. According to the provisions of the Regulations of the Board, the main mission of the Secretary is to ensure, in all cases, the formal and material legality of the actions of the Board and to guarantee compliance with its procedures and rules of governance.
| The Executive Committee |
Existence of an executive committee with a similar composition to that of the Board. The relations between the two shall be based on the principle of transparency.
Relations between the Board of Directors of Telefónica Móviles and its Executive Committee are based on the principle of transparency, such that the Board has complete knowledge of the issues addressed and the resolutions passed by the Committee. In practice, given the Boards enormous responsibilities, the Executive Committee is empowered to oversee the normal operations of the strategic committees.
| Consulting or Controlling Board of Directors Committees |
Existence of consulting or controlling Committees comprising exclusively external directors, in particular with responsibility on audit and control, and appointments and remuneration.
The Board Committees of Telefónica Móviles are those recommended in the Olivencia Code: an Audit and Control Committee, the existence of which is expressly contained in the Companys By-Laws, and an Appointments and Remuneration Committee, with the competencies assigned by the Olivencia Code. Pursuant to the Code, these Committees comprise exclusively by external directors.
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| Directors |
Measures to ensure that the Directors can obtain sufficient information, appropriately prepared and in sufficient time.
The Company shall take the necessary measures to ensure that the directors can obtain sufficient information, specifically elaborated and oriented to prepare board meetings, in sufficient time.
Formal, transparent procedure for selecting Directors based on proposal by the Appointments Committee.
The proposed appointments of Directors shall comply with the provisions of Regulations of the Board and be based on a favorable report by the Appointments and Remuneration Committee.
Existence of regulations by which Directors must resign under circumstances that could have a negative impact on the operation of the board and/or the credibility and reputation of the company. Age limit for those holding directorships.
The Regulations of the Board include an obligation by which directors must resign under circumstances that could have a negative impact on the operation of the board and/or the credibility and reputation of the company. Meanwhile, as established by the Regulations of the Board, Directors shall leave their directorship and tender their resignation at the age of seventy (70) years. Executive Directors shall stand down at the age of sixty-five (65) years, remaining as a member of the Board if so agreed by the Board itself.
Regulation of the obligations emanating from directors general duties of diligence and loyalty. They shall, in particular, envisage the possibility of conflicts of interest arising, the duty of confidentiality, the exploitation of business opportunities and the use of corporate assets.
In compliance with the recommendations made in the Olivencia Code and the Aldama Report and pursuant to the Transparency Law, the Regulations of the Board cover in detail directors rights and obligations. Detailed are the obligations emanating from Directors duties of diligence and loyalty, in particular, the possibility of conflicts of interest arising, the duty of confidentiality, the exploitation of business opportunities and the use of corporate assets. Also included are the specific responsibilities deriving from Telefónica Móviles status as a listed company.
Recognition of the Directors right to obtain information and establish means to exercise this.
The Regulations of the Board establishes that Directors are invested with the broadest powers to obtain information on any aspect of the Company, examine its books, registers, documents and other records of company operations. In order not to disturb ordinary management of the Company, the right to
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information shall be exercised through the Chairman or Secretary of the Board of Directors, who shall attend the requests from the Director, directly providing him the information, or offering suitable contacts at the appropriate level of the organization.
Similarly, Article 27 of the Regulations of the Board of Directors states that in order to obtain help in their duties, the External Directors may agree by majority, or any of the Committees of the Board by majority resolution by its members, to request the hiring of legal, accounting, financial advisors or other experts, at the expense of the Company. The task commissioned must necessarily concern specific problems of a certain importance and complexity that arise when performing their duties.
The decision to hire such services must be reported to the Chairman of the Company and shall be carried out through the Secretary of the Board, except if the Board of Directors does not consider it necessary or convenient to hire these.
Adequate remuneration policy for Directors, which shall be reviewed and evaluation by the Remuneration Committee, respect the criteria of moderation and be related to the performance of the company and detailed, individualized information.
With respect to the Directors remuneration policy, this is proposed, evaluated and reviewed by the Appointments and Remuneration Committee in accordance with the criteria of moderation. The Company provides itemized information on the remuneration received by the holders of offices or posts on the Board each year. Moreover, in line with the Aldama Report, the external Directors do not participate in any share-linked remuneration system.
Measures aimed at extending the duties of loyalty to significant shareholders and senior management.
Lastly, duties of loyalty are extended to significant shareholders. The Board shall be informed of and authorize any transaction between the Company and any of its significant shareholders. Under no circumstance shall it authorize a transaction for which the Audit and Control committee has not issued previously a report evaluating the operation from the point of view of equality in the treatment of the shareholders and their market conditions. In compliance with the Aldama Report, the Company has also extended the obligations arising from the duty of loyalty to senior management through the terms set forth in the Internal Rules of Conduct concerning conflicts of interest.
| Relations of the Board with the markets |
Supplying the market with rapid, exact, reliable information and establishing the reporting procedures and controls within the Company.
Periodic financial information drawn up according to the same professional principles and practices as the annual accounts and verified by the Audit Committee.
Duty of information and transparency (especially with respect to corporate governance).
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The Regulations of the Board has several articles regulating the channels by which relations are established between the Board of Directors and the Companys shareholders to ensure maximum transparency.
The Board of Directors of Telefónica Móviles, beyond the demands set by prevailing regulations, is responsible for providing the markets with rapid, accurate, reliable information. In particular, all periodic financial information on the Company, as expressly stated in the Regulations of the Board, shall be prepared according to the same principles and professional practices as the Annual Accounts and, before being distributed, verified by the Audit and Control Committee, according to the duties this Committee has assigned to it.
Moreover, in line with the recommendations of the Aldama Report, the Company furnishes the market all the information that may be considered relevant to investors, in a even and fair manner. According to the obligations established in the Financial Act, the Company shall first inform the National Securities Commission before disseminating this information, and as soon as this news is known or as soon as a decision is made, or the agreement or contract signed with the third parties concerned. The Company ensures that the information it supplies is true, clear and complete at all times.
| Relations of the Board with external auditors. |
Establishment of measures to safeguard the independence of external auditors
Through the Audit and Control committee, the Board of Directors has established a stable and professional relationship with the Auditor of the Companys accounts, with strict respect for its independence in compliance with the recommendations of the Olivencia Code. According to this, the Audit and Control Committee shall oversee situations that could jeopardize the independence of Companys External Auditors. Specifically, it shall verify the fees paid for all items as a percentage of the audit firms total revenues. In this line, the Board of Directors has approved Regulations on Relations with the External Auditors that regulate the relations of the Company with the accounts auditor, the scope of responsibilities, incompatibilities and approval of the services provided.
Lastly, pursuant to prevailing legislation the Companys annual report shall disclose the fees paid to the External Auditor for professional services other than auditing.
In compliance with US legislation in this respect and with the Aldama Report, the auditing and similar services provided by the External Auditor to the Company must first be approved by the Audit and Control Committee.
| General Meeting of Shareholders |
Measures to make the mechanism of proxy voting more transparent and to encourage greater communication between the company and its shareholders.
Ø | With respect to the mechanism of proxy voting, Article 13 of the Regulations of the General Shareholders Meetings states that all shareholders entitled to attend the General Meeting may be represented at it by another person, although though this person is not a shareholder. The representation must be delegated specially for each meeting, either using the delegation form printed on the attendance card, or by any other legally admissible manner. |
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Similarly, even when shareholders do not own the minimum number of shares to be eligible to attend the Shareholders Meeting (25 shares), they may either elect a proxy that does have attendance rights to represent them or join other shareholders in the same situation until the minimum number of shares required its reached, after which representation must be delegated to one of them.
Ø | With respect to measures that ensure disclosure of information to shareholders, we would highlight the follow: |
(i) Inclusion in the Companys website from the date of the calling of the Shareholders Meeting, not only the documents and information required by law, but also any the Company deems pertinent for these purposes, for instance:
| Text of proposed resolutions to be submitted for voting at the General Shareholders Meeting already approved by the Board of Directors, without prejudice to potential modifications by the Board prior to the date the General Meeting is held, if permitted by law. |
| Information regarding the venue of the General Shareholders Meeting, describing, as relevant, access to the room. |
| Procedure for obtaining attendance cards or certificates issued by legally authorized entities. |
| Means and procedures for delegating representation at the General Shareholders Meeting. |
| Means and procedures, if established, of voting by correspondence. |
| Any general issues regarding monitoring the meeting, such as simultaneous interpreting, audiovisual broadcasting of the General Shareholders Meeting or information in other languages. |
On the Telefónica Móviles webpage, shareholders may obtain directly all the documentation and information mentioned previously or ask that it be mailed to them free of charge.
(ii) Opportunity for shareholders to make suggestions
Shareholders may, at all times and after accrediting their identity as such, through the Shareholder Office, make suggestions related to the organization, operation and competences of the General Meeting.
Also through the Shareholder Office, shareholders may ask for any type of information, documentation or clarification pertaining to the General Meeting, either through the Companys webpage or by dialing a toll-free number set up for this purpose.
G. OTHER USEFUL INFORMATION
List and explain below the contents of any relevant principles or aspects of corporate governance applied by the company that have not been covered by this report.
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This section may include any other relevant but not re-iterative information, clarification or detail related to previous sections of the report.
Specifically indicate whether the company is subject to corporate governance legislation from a country other than Spain and, if so, include the compulsory information to be provided when different from that required by this report.
Note to Item B.1.8 (a)
Item Fixed Remuneration includes: (a) 698,410 euros in salary payments to executive Directors; and (b) 1,409,095.4 euros received by the members of the Board of Directors as a fixed fee for their membership of the Board or the Board Committees
Item Others includes: (a) 48,000 euros in health insurance and housing contribution received by the executive members of the Board and (b) 132,000 euros as consultancy services provided by some members of the Board.
Note to Item B.1.8 (b)
This item includes the salary received by members of the Board of Directors in their capacity as executives of Group companies.
General Note to Item B.1.8
a) Directors compensation and other benefits
The compensation of Telefónica Móviles, S.A.s directors is governed by Article 20 of the Companys bylaws, which states that the amount of the compensation to be paid by the Company to its directors shall be that determined by the Stockholders Meeting for this purpose and this amount shall remain unchanged until the Stockholders Meeting resolves to change it. The Board of Directors is responsible for setting the exact amount to be paid within the stipulated limits and for distributing it among the directors.
In this connection, on April 1, 2003, the Stockholders Meeting set the maximum gross annual amount to be paid to the Board of Directors at 2 million, which includes a fixed payment and attendance fees for attending the Board of Directors advisory committee or control committee meetings. Subsequently, on April 29, 2003, the Board of Directors resolved, pursuant to the bylaws, that the exact amount to be paid would be the same as that established when the Company was incorporated in 2002 and that it should be shared out among the directors in the same way.
Also, in 2004 the Appointments and Compensation Committee reviewed, in accordance with Article 25.b) 5) of the Rules of the Board of Directors, the compensation system for the Companys directors, which had not been revised since the Company was incorporated (2000), except as regards the fees for attending the Board of Directors Committee meetings -submitted a proposal to the Board of Directors to change the compensation system-. On October 26, 2004, the Board of Directors resolved to revise
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the fixed annual amount to be paid as compensation to the members of the Board of Directors and the amount of the fees for attending the meetings of the Board Committees, and to establish a fixed annual amount to be paid as compensation to the members of these Board Committees; all within the maximum limit set by the Stockholders Meeting on April 1, 2003.
Therefore, the compensation of the directors of Telefónica Móviles in their capacity as members of the Board of Directors and of the advisory and control committees consists of a fixed amount payable monthly and fees for attending the meetings of the Board Committees. Additionally, executive directors receive the related amounts for discharging their executive duties as stipulated in their respective contracts.
2004
In 2004 the directors of Telefónica Móviles earned 1,593,778.17 for discharging their duties as such, the detail being as follows: 1,473,031.67 of fixed monthly payments, including the compensation earned as members of the Boards of Directors of other Telefónica Móviles companies, and 120,746.5 of attendance fees for attending the Board of Directors Committee meetings. Also, certain directors received a total of 132,198.6 for advisory services provided to the Company.
Also, the Executive Director, as a Company executive, received 1,299,422.76 of salary plus variable compensation; 60,210.56 of compensation in kind, including life and health insurance premiums and housing contributions; and 8,000 of contributions paid by the Company, as sponsor, to pension plans.
The breakdown of the compensation and benefits received by the directors in 2004 is as follows:
A) | Board of Directors: annual amount of the fixed payment received by each director (in euros): |
Position |
2004 | |
Chairman |
97,614 | |
Directors, nominee directors and independent directors |
97,614 | |
Secretary |
97614 |
The directors do not receive any fees for attending Board of Directors meetings.
B) | Board Committees |
a) | Fixed amount received by each director who is a member of any of the Board Committees, based on the position held, for October, November and December 2004 (in euros): |
Position |
2004 | |
Chairman (1i) |
5,000,00 | |
Directors |
2,500,00 |
(1) | The Chairman of the Standing Committee does not receive a fixed amount. |
Total amounts paid in 2004 for attending the Board Committee meetings received by the directors who are members thereof taken as a whole (in euros):(i) El Presidente de la Comisión Delegada no cobra asignación fija.
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b) |
Committees |
2004 | |
Audit and Control Committee |
Attendance fee per meeting (through 09/30/04): 1,352.28 | |
Attendance fee per meeting (from 10/01/04): 1,250.00 | ||
Number of meetings paid: 12 | ||
Total received: 39,852.4 | ||
Appointments and Compensation |
Attendance fee per meeting (through 09/30/04): 901.51 | |
Committee |
Attendance fee per meeting (from 10/01/04): 1,250.00 | |
Number of meetings paid: 10 | ||
Total received: 50,242.5 | ||
Standing Committee |
Attendance fee per meeting (through 09/30/04): 901.51 | |
Attendance fee per meeting (from 10/01/04): 1,250.00 | ||
Number of meetings paid: 5 | ||
Total received: 30,651.6 |
C) | Executive directors: total amounts received by the Executive Directors for discharging their executive duties, for the items indicated below: |
CONCEPS |
Eeuros | |
Salaries |
698,410.76 | |
Variable compensation |
601,012.00 | |
Compensation in kind (1) |
60,210.56 | |
Contributions to pension plans |
8,000.00 |
(1) | Including health and life insurance premiums and housing contributions. |
The Executive Directors, as executives of the Móviles Group, are beneficiaries of the MOS Program options plan described in Note 18.
Additionally, it should be noted that the non executive directors do not receive and did not receive in 2004 any compensation in the form of pensions or life insurance, and they do not participate in the compensation plans linked to share market price.
The Company does not grant and did not grant in 2004 any advances, loans or credits to the directors, or to its top executives, thus complying with the requirements of the Sarbanes-Oxley Act passed in the U.S. which is applicable to Telefónica as a listed company in that market.
2003
In 2003 the Directors of Telefónica Móviles received compensation totaling 2,446 thousand, which included 1,294 thousand relating to the fixed allocation, including compensation for serving on the Boards of Directors of other companies of the Telefónica Móviles Group; 79 thousand of fees for attending meetings of the Board Committees; 127 thousand for advisory services provided by certain
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directors; 875 thousand relating to the executive directors salaries and variable compensation; 63 thousand of compensation in kind paid to the executive directors, which included life and health insurance premiums and housing contributions; and 8 thousand of pension plan contributions made by the Company, as the promoter, for the executive directors.
The compensation and benefits received by the Directors in 2003 were as follows:
A) | Board of Directors: Fixed allocation received by each director in 2003. |
POSITION |
Thousands of Euros | |
Chairman |
90 | |
Directors, nominee directors and independent directors |
90 | |
Secretary |
90 |
The Directors do not receive fees of any kind for attending the Board meetings.
B) | Other Committees of the Board of Directors: total fees received by the directors as a whole for attending the Advisory and Standing Committee meetings: |
COMMITTEES |
Thousands of Euros | |||
Audit and Control Committee (1) |
Fees per meeting: 1,352.28 Number of meetings: 9 |
31 | ||
Appointments and Compensation Committee |
Fees per meeting: 901.51 Number of meetings: 9 |
28 | ||
Standing Committee |
Fees per meeting: 901.51 Number of meetings: 3 |
20 |
(1) | Although 10 meetings were held, the fees for the last meeting in December 2002 are included. The fees received by the Audit and Control Committee members were established on the basis of the large volume of work and specific duties of these members. |
C) | Executive Directors: total amounts received by the Executive Directors in the following connection: |
CONCEPS |
Thousands of Euros | |
Salaries |
634 | |
Variable remuneration |
241 | |
Compensation in kind (1) |
63 | |
Contributions to pension plans |
8 |
(1) | Including health and life insurance and housing contributions. |
The Executive Directors, as executives of Grupo Móviles, S.A., are beneficiaries of the MOS Program options plan described in Note 18 to the Financial Statements.
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Non-executive members of the Board of Directors do not and did not receive any remuneration in 2004 for pensions, nor life insurance, and do not participate in any remuneration schemes linked to the performance of the Telefónica Móviles share price.
Moreover, the Company does not and did not in 2004 grant any advances, loans or credits in favor of Directors nor senior management, in compliance with the Sarbanes-Oxley Law, published in the United States and applicable to Telefónica Móviles as a company listed on the US market.
Note to Item B.1.9.
In addition to the total remuneration described in section B1.9, the remuneration of various members of the Executive Committee paid by other Telefónica Móviles Group companies in 2004 totaled 2,607,235.86 euros. Also, in 2004, various members of the Executive Committee left their posts, and they received a total of 5,523,558.34 euros in salaries, variable remuneration and compensation.
Note to Item B.1.17.
In accordance with the By-laws, the Board will be deemed validly constituted when half plus one of its members, present or represented, attend the meeting; if this entails an odd number of attendants, the Board will be deemed validly constituted when the number of Directors, present or represented, is larger than the number of absent ones. Any Director may delegate, in writing, his/her representation to another Director expressly for the meeting question.
The adoption of agreements will require the favorable vote of the absolute majority of the Directors present at the session, except in the case of the permanent delegation of a power of the Board of Directors to the Executive Committee or the Chief Executive Officer and the appointment of Board members to these positions, when the favorable vote of two-thirds of the Board members will be required.
Note to Item B.1.24.
In accordance with the requirements of US regulations, the financial information contained in the Annual Report in 20-F format (which includes the Groups annual consolidated financial statements), which is registered in the Securities Exchange Commission in the United States, is certified by the persons indicated below. This certification occurs after the accounts have been prepared by the Companys Board of Directors.
Name |
Position | |
Antonio Viana Baptista |
Chairman and CEO | |
Ernesto López Mozo |
General Manager for Finance and Management Control |
Note to Item B.1.30.
In any case, it should be highlighted that Telefónica Móviles, S.A., like Telefónica, S.A., has begun a process to select a new account auditor from among firms of recognized prestige that have the necessary conditions for the auditing of the accounts, and it has invited the companies in the Telefónica Móviles Group to join the selection process as they see fit.
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The decision to arrange this process of selecting an account auditor was taken for reasons of market transparency and compliance with the spirit of the law on the independence of account auditors, including their rotation within a reasonable period after their appointment as well as the contracting of the same account auditor by all the Groups companies, within the framework of due respect for the autonomy of these companies shareholder bodies. Furthermore, from the standpoint of opportunity, the present time was considered particularly appropriate in view of the upcoming adaptation of accounts to the IAS, with the selection of a new account auditor coinciding with the application of the new accounting standards.
When the selection process has concluded, the appointment of the account auditor selected will be proposed to the General Shareholders Meeting of Telefónica Móviles, S.A.
Note to Item B2.1.
Duties of the Board of Directors
I. General duties:
The Board of Directors is, pursuant to the law and the By-Laws, the highest body of administration and representation of the Company, thus being empowered to perform, within the scope set by the corporate object described in the By-Laws, any acts or legal transactions of administration and disposal, by any legal title, except for those reserved by the laws or the By-Laws to the exclusive competence of the General Shareholders Meeting.
Notwithstanding the foregoing, the Board of Directors is basically configured as a supervisory and controlling body, entrusting the ordinary management of the Company business in favour of the executive bodies and management team.
The powers that are reserved by law or statute for the exclusive knowledge of the Board may not be delegated, nor others that are required for responsible exercise of their basic function of supervision and control.
Within the scope of its supervisory and controlling duties, the Board of Directors shall set the strategies and directives for management of the Company; it shall set the bases of the corporate organization in order to guarantee its greater efficiency; it shall implement and ensure instrument of adequate information procedures at the Company for the shareholders and markets in general; it shall make the appropriate decisions on the corporate and financial operations of special transcendence for the Company; and it shall approve the bases of its own organization and operation for better fulfillment of these duties.
II. Duties of the Board of Directors in relation to the Group companies:
As to the companies that form the Telefónica Móviles, S.A. Corporate Group, its Board of Directors shall establish the bases of an adequate, efficient co-ordination, within the legal limits, between the Company and the companies that form that Group, respecting in all cases the autonomy of decision of their Governing Bodies and Management, according to the actual corporate interest of the Company and each one of those companies.
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To the ends stated and within those limits, the Board of Directors of Telefónica Móviles, S.A. shall implement the necessary instruments to establish adequate co-ordination relations based on mutual interest and, thus, with respect to their respective corporate interests.
Note to Item C.1.
Telefónica Móviles, S.A. forms part of the Telefónica Group, its significant shareholder.
With respect to Telefónica Móviles, S.A.s relationship with the Telefónica Group, its significant shareholder, and the Group companies, the Telefónica Groups organizational structure and coordination policies translate into the centralization of, among others, its financial policy and, in some cases, its financial management. Accordingly, most of Telefónica Móviles, S.A.s transactions with its parent company and companies of the Telefónica Groups are of a financial nature, corresponding to funding needs and the interest-rate and exchange-rate hedging. All loans and credit lines accrue interest at market rates.
In 2004, as reflected in the Móviles Groups consolidated annual financial statements, the balance of accounts payable for loans and credit lines with companies of the Telefónica Group amount to 9,615 million euros, which accrued financial expenses of 339 million euros in the year.
In addition, within the normal trade relations of their respective activities, the companies of the Móviles Group carry out diverse commercial transactions with companies of the Telefónica Group, including interconnection service, circuit lease, call centers, engineering services, logistics systems and R&D. The prices and conditions applied to these operations are the same as what the companies could obtain on their own in the market under highly efficient conditions, i.e. with no extra costs due to the absence of scale (and without incurring overheads). The execution of intra-group transactions at market prices is essential for the correct evaluation of the management of these companies as well as to guarantee the transactions transparency with respect to their conditions and contract terms and their due compliance with applicable regulatory and tax requisites.
Additionally, in special circumstances and depending on the nature of the transaction, Telefónica, S.A. has guaranteed certain transactions for subsidiaries of Telefónica Móviles, S.A., which have in turn been counter-guaranteed by Telefónica, S.A.
This Corporate Governance Report for the fiscal year ending December 2004, has been approved by the Board of Directors of the company on its meeting held on March 29, 2005.
None of the Board members has voted against or has abstained its vote to this Corporate Governance Report.
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This Corporate Governance Report is a translation of the original Spanish text filed with the Comisión del Mercado de Valores of Spain, on March the 29th 2005. In case of contradiction, the Spanish version shall prevail. The original text can be found on the companys web site:
http://www.telefonicamoviles.com/esp/accionistaseinversores/gobierno/infoanual/pdf/iagc_04.pdf
***
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SIGNATURES
Pursuant to the requirements of the Securities Exchange Act of 1934, the registrant has duly caused this report to be signed on its behalf by the undersigned, thereunto duly authorized.
Telefónica Móviles, S.A | ||||
Date: March 31st, 2005 |
By: | /s/ Antonio Hornedo Muguiro | ||
Name: | Antonio Hornedo Muguiro | |||
Title: | General Counsel |