Check
the appropriate box:
|
|
x
|
Preliminary
Proxy Statement
|
o
|
Confidential, for Use of the
Commission Only (as permitted by Rule
14a-6(e)(2))
|
o
|
Definitive
Proxy Statement
|
o
|
Definitive
Additional Materials
|
o
|
Soliciting
Material
under §240.14a-12
|
Rurban
Financial Corp.
|
||
(Name
of Registrant as Specified In Its Charter)
|
||
(Name
of Person(s) Filing Proxy Statement if other than the
Registrant)
|
||
Payment
of Filing Fee (Check the appropriate box):
|
||
x
|
No
fee required.
|
|
o
|
Fee
computed on table below per Exchange Act Rules 14a-6(i)(1) and
0-11.
|
|
|
(1)
|
Title
of each class of securities to which transaction
applies:
|
|
(2)
|
Aggregate
number of securities to which transaction applies:
|
|
(3)
|
Per
unit price or other underlying value of transaction computed pursuant to
Exchange Act Rule 0-11 (Set forth the amount on which the filing fee is
calculated and state how it was determined):
|
|
(4)
|
Proposed
maximum aggregate value of transaction:
|
|
(5)
|
Total
fee paid:
|
o
|
Fee
paid previously with preliminary materials.
|
|
o
|
Check
box if any part of the fee is offset as provided by Exchange Act Rule
0-11(a)(2) and identify the filing for which the offsetting fee was paid
previously. Identify the previous filing by registration statement number,
or the Form or Schedule and the date of its filing.
|
|
|
(1)
|
Amount
Previously Paid:
|
|
(2)
|
Form,
Schedule or Registration Statement No.:
|
|
(3)
|
Filing
Party:
|
|
(4)
|
Date
Filed:
|
|
1.
|
To
consider and vote upon a proposal to adopt an amendment to the Company’s
Amended and Restated Regulations which would remove the 70-year age limit
with respect to a person’s election or re-election as a director of the
Company.
|
|
2.
|
If
the proposal in Item 1 is adopted, to elect four (4) directors to serve
for terms of three (3) years each.
|
|
3.
|
To
transact such other business as may properly come before the Annual
Meeting and any adjournment(s)
thereof.
|
To
obtain directions to attend the 2009 Annual Meeting and vote in person,
please call Valda Colbart, Investor Relations Officer of Rurban, at
800-273-5820.
|
Page
|
|
General
Information
|
1
|
Mailing
|
1
|
Delivery
of Proxy Materials to Multiple Shareholders Sharing the Same
Address
|
1
|
Voting
Information
|
2
|
Who
can vote at the Annual Meeting?
|
2
|
How
do I vote?
|
2
|
How
will my Common Shares be voted?
|
3
|
How
do I change or revoke my proxy?
|
3
|
What
is the quorum requirement for the Annual Meeting?
|
4
|
What
if my Common Shares are held in “street name”?
|
4
|
Who
pays the cost of proxy solicitation?
|
4
|
Who
should I call if I have questions concerning this proxy solicitation, or
the proposals to be considered at the Annual
Meeting?
|
4
|
Proposal No.
1 – Adoption of an Amendment to Section 2.01 of the Amended and Restated
Regulations of the Company to Remove the 70-Year Age Limit for
Directors
|
5
|
Recommendation and
Vote
|
6
|
Election
of Directors
|
6
|
Recommendation and
Vote
|
10
|
Corporate
Governance
|
11
|
Director
Independence
|
11
|
Nominating
Procedures
|
11
|
Code of
Conduct
|
12
|
Communications with the
Board
|
13
|
Director Stock Ownership
Policy
|
13
|
Meetings
and Committees of the Board
|
13
|
Committees of the
Board
|
13
|
Audit
Committee
|
14
|
Compensation
Committee
|
15
|
Executive Governance and
Nominating Committee
|
15
|
Loan Review
Committee
|
15
|
Compensation
of Executive Officers
|
16
|
Overview
|
16
|
Compensation Policies
Toward Executive Officers
|
16
|
Components of Executive
Compensation
|
18
|
Tax and Accounting
Considerations
|
23
|
Summary Compensation
Table
|
24
|
Grants of Plan
Based Awards
|
27
|
Outstanding
Equity Awards at Fiscal Year-End for 2008
|
28
|
Option Exercises
and Restricted Stock Vesting During 2008 Fiscal
Year
|
29
|
Non-Qualified
Deferred Compensation
|
29
|
Change in Control
Agreements
|
30
|
SERP
Agreements
|
33
|
Employment
Agreement
|
35
|
Director
Compensation
|
40
|
Cash Compensation Paid to
Board Members
|
40
|
Stock
Options
|
40
|
Rurban Financial Corp. Plan to
Allow Directors to Elect to Defer Compensation
|
40
|
Other Director
Benefits
|
41
|
Director Compensation for 2008
Fiscal Year
|
41
|
Security
Ownership of Certain Beneficial Owners and Management
|
43
|
Section
16(a) Beneficial Ownership Reporting Compliance
|
46
|
Transactions
With Related Persons
|
46
|
Audit
Committee Disclosure
|
47
|
Role of Audit
Committee
|
47
|
Appointment of Independent
Registered Public Accounting Firm
|
47
|
Pre-Approval of Services
Performed by Independent Registered Public Accounting
Firm
|
47
|
Services of Independent
Registered Public Accounting Firm for 2008 Fiscal
Year
|
48
|
Audit
Committee Report
|
49
|
Shareholder
Proposals for the 2010 Annual Meeting
|
50
|
Annual
Report on Form 10-K
|
50
|
Other
Matters
|
50
|
|
·
|
By
traditional paper proxy card;
|
|
·
|
By
submitting a proxy by telephone;
|
|
·
|
By
submitting a proxy via the Internet;
or
|
|
·
|
In
person at the Annual Meeting
|
|
·
|
“FOR” the adoption of
the amendment to Section 2.01 of the Company’s Amended and Restated
Regulations to remove the 70-year age limit for directors;
and
|
|
·
|
“FOR” the election as
directors of the Company of the nominees listed below under the heading
“ELECTION OF
DIRECTORS”.
|
Your Vote Is
Important. Whether You Own One Share Or Many, Your
Prompt
Cooperation
In Voting Your Proxy Is Greatly
Appreciated.
|
Your
Board Recommends that Shareholders Vote FOR
the
Adoption of the Proposed Amendment to Section 2.01 of the
Regulations
|
Nominee
|
Age
|
Position(s)
Held with the
Company
and its Subsidiaries
and Principal Occupation(s)
|
Director
of the Company Continuously Since
|
Nominee
for
Term
Expiring In
|
||||
Thomas
A. Buis
|
|
71
|
|
Insurance
Analyst, Blanchard Valley Health System, Findlay, Ohio, a non-profit
parent corporation of an integrated regional health system, since 2004;
(Retired) President and Chairman of Spencer-Patterson Agency, Inc.,
Findlay, Ohio, an insurance agency, from 1975 to 2004; Director of Hancock
County Board of Alcohol, Drug Addiction and Mental Health Services
(non-profit); Director of The State Bank and Trust Company (“State Bank”)
since 2004.
|
|
2001
|
|
2012
|
Nominee
|
Age
|
Position(s)
Held with the
Company
and its Subsidiaries
and Principal Occupation(s)
|
Director
of the Company Continuously Since
|
Nominee
for
Term
Expiring In
|
||||
Kenneth
A. Joyce
|
60
|
President
and Chief Executive Officer of the Company since 2002; Chairman, Chief
Executive Officer and a Director of Rurbanc Data Services, Inc. (“RDSI”)
since 1997; Director of State Bank since 2002; Director of RFCBC since
2004; Member of Investment Committee of Reliance Financial Services (now a
division of State Bank) since March 2007; Director of Promedica-Defiance
Regional Medical Center and Promedica Physicians Group; Chairman of
Promedica-Defiance Regional Medical Center Finance Committee; Director of
United Way (non-profit); Chairman and Director of Kettenring Country
Club.
|
2002
|
2012
|
||||
Thomas
L. Sauer
|
61
|
President
and Owner of City Beverage, a beer distributor; President of Sheep, Inc.,
a real estate holding company; Director of State Bank since
2004.
|
2005
|
2012
|
||||
J.
Michael Walz
|
|
65
|
|
General
Dentist of Defiance Dental Group in
Defiance, Ohio since 1968; Director of State Bank since 1989; Director of
RFCBC since 2004; Director of RDSI since June 2008; Member of
Investment Committee of Reliance Financial Services (now a division of
State Bank) since 2007.
|
|
1992
|
|
2012
|
Name
|
Age
|
Position(s)
Held with the
Company
and its Subsidiaries
and Principal Occupation(s)
|
Director
of the Company Continuously Since
|
Term
Expires
In
|
||||
Thomas
M. Callan
|
66
|
(Retired)
President and Owner of Defiance Stamping Company, Defiance Ohio, a metal
stamping company, from 1980 to 2005; Partial Owner
and Director, New Era, Bryan, Ohio, a fluid pump manufacturing
company; Trustee, Defiance College; Director of State Bank since
1996.
|
2001
|
2010
|
||||
Richard
L. Hardgrove
|
70
|
(Retired)
President and Chief Executive Officer of the Eastern Region of Sky Bank,
Salineville, Ohio from 1998 to 2001; Deputy Superintendent of Banks, State
of Ohio, from 1996 to 1998; Director of State Bank since
2004.
|
2004
|
2010
|
||||
Steven
D. VanDemark
|
56
|
General
Manager of Defiance Publishing Company, Defiance, Ohio, publisher of The
Crescent-News, a daily newspaper, since 1985; Director of Defiance
Development and Tourism Bureau; Trustee, Defiance College; Member of the
Organization and Marketing Committee, Defiance College; Chairman of the
Board of the Company since 1992; Director of State Bank since 1990;
Chairman of the Board of State Bank since 1992; Director of RDSI since
1997; Director of RFCBC since 2004.
|
1991
|
2010
|
||||
John
R. Compo
|
64
|
Chairman
of Board and President of Compo Corporation, Defiance, Ohio, an industrial
property management and logistical warehousing company, since 1966;
Director of State Bank since 1985.
|
1987
|
2011
|
||||
Robert
A. Fawcett, Jr.
|
67
|
(Retired)
Agent, Fawcett, Lammon, Recker and Associates Insurance Agency, Inc.,
Ottawa, Ohio, sales and service of property and casualty insurance since
1976; Director, Putnam County MRDD Housing Board; Director of State Bank
since 2004.
|
1992
|
2011
|
Name
|
Age
|
Position(s)
Held with the
Company
and its Subsidiaries
and Principal Occupation(s)
|
Director
of the Company Continuously Since
|
Term
Expires
In
|
||||
Rita
A. Kissner
|
|
63
|
|
(Retired)
City of Defiance, Ohio, served as Mayor from 1992 to
1999, Finance Director from 1987 to 1991, and Auditor from 1980
to 1986; Downtown Development Director, Defiance Development and Visitors
Bureau from January 2007 to July 2008; Trustee, Vice-Chair, Defiance
College Board of Trustees; Director of State Bank since
2004.
|
|
2004
|
|
2011
|
Your
Board Recommends That Shareholders
Vote
FOR
the Election of All of the Board’s
Nominees
|
Audit
Committee
|
Compensation
Committee
|
Executive Governance &
Nominating Committee
|
Loan Review
Committee
|
|||
Thomas
M. Callan
|
John
R. Compo
|
Thomas
A. Buis*
|
Thomas
A. Buis
|
|||
Robert
A. Fawcett Jr.
|
Richard
L. Hardgrove
|
Robert
A. Fawcett Jr.
|
Thomas
M. Callan*
|
|||
Richard
L. Hardgrove
|
Steven
D. VanDemark
|
Steven
D. VanDemark
|
Thomas
L. Sauer
|
|||
Rita
A. Kissner*
|
|
J.
Michael Walz*
|
|
J.
Michael Walz
|
|
|
·
|
the
accounting and financial reporting principles and policies and the
internal accounting and disclosure controls and procedures of the Company
and its subsidiaries;
|
|
·
|
the
Company’s internal audit function;
|
|
·
|
the
certification of the Company’s quarterly and annual financial statements
and disclosures; and
|
|
·
|
the
Company’s consolidated financial statements and the independent audit
thereof.
|
Company
|
Location
|
|
Community
Bank Shares of Indiana, Inc.
|
New
Albany, IN
|
|
MFB
Corp.
|
Mishawaka,
IN
|
|
Northwest
Indiana Bancorp
|
Munster,
IN
|
|
Tower
Financial Corporation
|
Fort
Wayne, IN
|
|
Monroe
Bancorp
|
Bloomington,
IN
|
|
HopFed
Bancorp, Inc.
|
Hopkinsville,
KY
|
|
Kentucky
Bancshares, Inc.
|
Paris,
KY
|
|
ChoiceOne
Financial Services, Inc.
|
Sparta,
MI
|
|
Community
Central Bank Corporation
|
Mount
Clemens, MI
|
|
Fentura
Financial Inc.
|
Fenton,
MI
|
|
FNBH
Bancorp, Inc.
|
Howell,
MI
|
|
O.A.K.
Financial Corporation
|
Byron
Center, MI
|
|
United
Bancorp, Inc.
|
Tecumseh,
MI
|
|
DCB
Financial Corp.
|
Lewis
Center, OH
|
|
Farmers
& Merchants Bancorp, Inc.
|
Archbold,
OH
|
|
Farmers
National Banc Corp.
|
Canfield,
OH
|
|
First
Citizens Banc Corp.
|
Sandusky,
OH
|
|
LCNB
Corp.
|
Lebanon,
OH
|
Company
|
Location
|
|
NB&T
Financial Group, Inc.
|
Wilmington,
OH
|
|
Ohio
Valley Banc Corp.
|
Gallipolis,
OH
|
|
American
Bank Incorporated
|
Allentown,
PA
|
|
Citizens
Financial Services, Inc.
|
Mansfield,
PA
|
|
CNB
Financial Corporation
|
Clearfield,
PA
|
|
Codorus
Valley Bancorp, Inc.
|
York,
PA
|
|
Community
Bancorp, Inc.
|
Clarks
Summit, PA
|
|
DNB
Financial Corporation
|
Downingtown,
PA
|
|
Fidelity
D & D Bancorp, Inc.
|
Dunmore,
PA
|
|
First
Keystone Corporation
|
Berwick,
PA
|
|
Franklin
Financial Services Corp.
|
Chambersburg,
PA
|
|
IBT
Bancorp, Inc.
|
Irwin,
PA
|
|
Norwood
Financial Corp.
|
Honesdale,
PA
|
|
Orrstown
Financial Services, Inc.
|
Shippensburg,
PA
|
|
Penns
Woods Bancorp, Inc.
|
Williamsport,
PA
|
|
Penseco
Financial Services Corporation
|
Scranton,
PA
|
|
QNB
Corp.
|
Quakertown,
PA
|
|
TF
Financial Corporation
|
Newtown,
PA
|
|
Tower
Bancorp, Inc.
|
Greencastle,
PA
|
|
Union
National Financial Corporation
|
Lancaster,
PA
|
|
Premier
Financial Bancorp, Inc.
|
Huntington,
WV
|
|
·
|
base
salary;
|
|
·
|
non-equity
incentive compensation;
|
|
·
|
equity-based
awards;
|
|
·
|
retirement,
severance and change in control benefits;
and
|
|
·
|
perquisites
and other personal benefits.
|
|
·
|
market
data provided by outside consultants such as
Webber;
|
|
·
|
internal
review of the executive’s compensation, both individually and relative to
other officers; and
|
|
·
|
individual
performance of the executive.
|
Rurban
Financial Corp.
Bonus
Payout Levels (1)
|
||||||||||||||||||||||||||||
Named
|
85
–
|
95
–
|
100
–
|
105
–
|
110
–
|
115
–
|
120
–
|
|||||||||||||||||||||
Executive Officer
|
95%
|
100%
|
105%
|
110%
|
115%
|
120%+
|
125%
|
|||||||||||||||||||||
Kenneth
A. Joyce
|
10.0 | % | 15.0 | % | 17.5 | % | 20.0 | % | 22.5 | % | 25.0 | % | 27.5 | % | ||||||||||||||
Duane
L. Sinn
|
7.5 | % | 10.0 | % | 12.5 | % | 15.0 | % | 17.5 | % | 20.0 | % | 22.5 | % | ||||||||||||||
Mark
A. Klein
|
7.5 | % | 10.0 | % | 12.5 | % | 15.0 | % | 17.5 | % | 20.0 | % | 22.5 | % |
|
(1)
|
Reflects
the amount of bonus (as a percentage of base salary) that each of the
named executive officers was entitled to receive under the Incentive
Compensation Plan if the Company met or exceeded the specified target
levels for budgeted net income for the 2008 fiscal
year.
|
RDSI
Bonus
Payout Levels (2)
|
||||||||||||||||||||||||
Named
|
85
–
|
95
-
|
105
–
|
110
–
|
115
–
|
|||||||||||||||||||
Executive Officer
|
95%
|
105%
|
110%
|
115%
|
120%
|
>
120%
|
||||||||||||||||||
Henry
R. Thiemann
|
7.5 | % | 10.0 | % | 12.5 | % | 20.0 | % | 27.5 | % | 35.0 | % |
|
(1)
|
Reflects
the amount of bonus (as a percentage of base salary) that the named
executive officer was entitled to receive under the Incentive Compensation
Plan if RDSI met or exceeded the specified target levels for budgeted net
income and 100% achievement of all goals for the 2008 fiscal
year.
|
|
·
|
Incentive
Stock Options
|
|
·
|
Nonqualified
Stock Options;
|
(a)
|
(b)
|
(c)
|
(d)
|
(e)
|
(f)
|
(g)
|
(h)
|
(i)
|
(j)
|
|||||||||||||||||||||||||
|
Stock
|
Option
|
Non-
Equity
Incentive
Plan
|
Change in
Pension Value
and
Nonqualified
and Deferred
Comp.
|
All Other
|
|||||||||||||||||||||||||||||
Name and
|
Salary
|
Bonus
|
Awards
|
Awards
|
Comp.
|
Earnings
|
Comp.
|
Total
|
||||||||||||||||||||||||||
Principal Position
|
Year
|
($)
|
($) (1)
|
($)
|
($) (2)
|
($) (3)
|
($) (4)
|
($)
|
($)
|
|||||||||||||||||||||||||
Kenneth
A. Joyce
|
||||||||||||||||||||||||||||||||||
President
& Chief Executive Officer of the Company; Chairman & Chief
Executive Officer of RDSI
|
2008
|
$ | 292,594 | — | $ | 100,000 | $ | 5,697 | $ | 58,519 | $ | 88,587 | $ | 24,589 | (5) | $ | 569,985 | |||||||||||||||||
2007
|
$ | 272,045 | $ | 20,000 | — | $ | 5,697 | — | $ | 88,587 | $ | 35,784 | (5) | $ | 422,114 | |||||||||||||||||||
Duane
L. Sinn
|
||||||||||||||||||||||||||||||||||
Executive
Vice President & Chief Financial Officer of the
Company
|
2008
|
$ | 129,828 | — | — | $ | 3,744 | $ | 19,470 | $ | 3,592 | $ | 18,433 | (6) | $ | 175,068 | ||||||||||||||||||
2007
|
$ | 119,309 | $ | 12,000 | — | $ | 3,744 | — | $ | 3,383 | $ | 23,221 | (6) | $ | 161,658 | |||||||||||||||||||
Mark
A. Klein
|
||||||||||||||||||||||||||||||||||
President
& Chief Executive Officer, The State Bank and Trust
Company
|
2008
|
$ | 186,208 | — | — | $ | 9,690 | $ | 27,930 | $ | 7,384 | $ | 14,091 | (7) | $ | 245,302 | ||||||||||||||||||
2007
|
$ | 171,007 | $ | 15,000 | — | $ | 9,690 | — | $ | 6,955 | $ | 22,463 | (7) | $ | 225,115 | |||||||||||||||||||
Henry
R. Thiemann
|
||||||||||||||||||||||||||||||||||
President
of RDIS; President and Chief Executive Officer of RFCBC
|
2008
|
$ | 173,533 | — | — | $ | 1,384 | $ | 17,223 | $ | 44,595 | $ | 11,834 | (8) | $ | 248,569 | ||||||||||||||||||
2007
|
$ | 167,417 | — | — | $ | 1,384 | $ | 12,000 | $ | 44,595 | $ | 29,142 | (8) | $ | 254,537 |
(1)
|
The
amounts shown in column (d) reflect discretionary cash bonuses approved by
the Compensation Committee on April 16, 2008 in respect of performance
during the 2007 fiscal year.
|
(2)
|
The
amounts shown in column (f) reflect the expense recognized for financial
statement reporting purposes, for the 2008 and 2007 fiscal year, with
respect to stock options and SARs granted to each named executive
officer. The amounts are calculated in accordance with SFAS
123R and include amounts expensed for each fiscal year with respect to
awards granted to each named executive officer in prior fiscal
years.
|
(3)
|
The
amounts shown in column (g) are bonuses earned by Mr. Joyce, Mr. Sinn, Mr.
Klein and Mr. Thiemann under the Company’s Incentive Compensation
Plan.
|
(4)
|
The
amounts shown in column (h) reflect the actuarial increase in the present
value of the named executive officer’s accumulated benefits under his SERP
Agreement determined using assumptions consistent with those used in the
Company’s financial statements and includes amounts that the named
executive officer may not currently be entitled to receive because such
amounts are not vested.
|
(5)
|
“All
Other Compensation” amounts for Mr. Joyce for the 2008 and 2007 fiscal
years reflect:
|
|
·
|
$6,896
and $6,892 contributed to the Rurban 401(k) Savings Plan on behalf of Mr.
Joyce for the 2008 and 2007 fiscal years, respectively, to match pre-tax
elective deferral contributions (included under “Salary”) made by him to
the Rurban 401(k) Savings Plan;
|
|
·
|
$12,150
allocated to the account of Mr. Joyce under the Rurban ESOP for the 2007
fiscal year. The amount to be allocated to the account of Mr.
Joyce under the Rurban ESOP with respect to the 2008 fiscal year has not
been determined as of the date of this proxy
statement;
|
|
·
|
$6,401
and $4,463 received by Mr. Joyce from the Company during the
2008 and 2007 fiscal years, respectively, as an automobile
usage allowance;
|
|
·
|
$5,055
and $6,362 of taxable income recognized on split-dollar BOLI for the 2008
and 2007 fiscal years,
respectively;
|
|
·
|
$900
and $600 for the 2008 and 2007 fiscal years, respectively, for Company
contributions to Mr. Joyce’s Health Savings Account
(“HSA”);
|
|
·
|
$865
and $845 for the 2008 and 2007 fiscal years, respectively, for tax
preparation assistance that was provided due to his personal tax returns
being subject for review by the IRS in connection with tax reviews
performed on the Company and its subsidiaries;
and
|
|
·
|
$4,471
and $4,471 for country club dues paid for Mr. Joyce by the Company during
the 2008 and 2007 fiscal years,
respectively.
|
(6)
|
“All
Other Compensation” amounts for Mr. Sinn for the 2008 and 2007 fiscal
years reflect:
|
|
·
|
$3,895
and $3,579 contributed to the Rurban 401(k) Savings Plan on behalf of Mr.
Sinn for the 2008 and 2007 fiscal years, respectively, to match pre-tax
elective deferral contributions (included under “Salary”) made by him to
the Rurban 401(k) Savings Plan;
|
|
·
|
$6,504
allocated to the account of Mr. Sinn under the Rurban ESOP for the 2007
fiscal year.. The amount to be allocated to the account of Mr.
Sinn under the Rurban ESOP with respect to the 2008 fiscal year has not
been determined as of the date of this proxy
statement;
|
|
·
|
$8,658
and $10,584 received by Mr. Sinn from the Company during the
2008 and 2007fiscal years, respectively, as an automobile usage
allowance;
|
|
·
|
$159
and $156 of taxable income recognized on split-dollar BOLI for the 2008
and 2007 fiscal years,
respectively;
|
|
·
|
$225
and $48, which represents the premiums paid on Mr. Sinn’s behalf during
the 2008 and 2007 fiscal year, respectively, for a group term
life insurance policy which has a death benefit equal to 200% of Mr.
Sinn’s annual salary less $50,000 (maximum
$300,000);
|
|
·
|
$900
and $600 for the 2008 and 2007 fiscal years, respectively, for Company
contributions to Mr. Sinn’s Health Savings Account
(“HSA”);
|
|
·
|
$350
and $250 for the 2008 and 2007 fiscal years, respectively, for tax
preparation assistance that was provided due to his personal tax returns
being subject for review by the IRS in connection with tax reviews
performed on the Company and its subsidiaries;
and
|
|
·
|
$4,471
and $1,500 for country club dues paid for Mr. Sinn by the Company during
the 2008, and 2007 fiscal years,
respectively.
|
(7)
|
“All
Other Compensation” amounts for Mr. Klein for the 2008 and 2007 fiscal
years reflect:
|
|
·
|
$5,586
and $5,129 contributed to the Rurban 401(k) Savings Plan on behalf of Mr.
Klein for the 2008 and 2007 fiscal years, respectively, to match pre-tax
elective deferral contributions (included under “Salary”) made by him to
the Rurban 401(k) Savings Plan;
|
|
·
|
$9,011
allocated to the account of Mr. Klein under the Rurban ESOP for the 2007
fiscal year.. The amount to be allocated to the account of Mr.
Klein under the Rurban ESOP with respect to the 2008 fiscal year has not
been determined as of the date of this proxy
statement;
|
|
·
|
$3,120
and $2,962 received by Mr. Klein from the Company during the 2008 and 2007
fiscal years, respectively, as an automobile usage
allowance;
|
|
·
|
$913,
and $690 of taxable income recognized on split-dollar BOLI for the 2008
and 2007 fiscal years,
respectively;
|
|
·
|
$690
and $200, respectively, which represent the premiums paid during the 2008
and 2007 fiscal years, respectively, on Mr. Klein’s behalf for a group
term life insurance policy which has a death benefit equal to 200% of Mr.
Klein’s annual salary less $50,000 (maximum $300,000);
and
|
|
·
|
$4,471
and $4,471 for country club dues paid for Mr. Klein by the Company during
the 2008 and 2007 fiscal years,
respectively.
|
(8)
|
“All
Other Compensation” amounts for Mr. Thiemann for the 2008 and 2007 fiscal
years reflect:
|
|
·
|
$5,206
and $3,670 contributed to the Rurban 401(k) Savings Plan on behalf of Mr.
Thiemann for the 2008 and 2007 fiscal years, respectively, to match
pre-tax elective deferral contributions (included under “Salary”) made by
him to the Rurban 401(k) Savings
Plan;
|
|
·
|
$9,024
allocated to the account of Mr. Thiemann under the Rurban ESOP for the
2007 fiscal year.. The amount to be allocated to the account of
Mr. Thiemann under the Rurban ESOP with respect to the 2008 fiscal year
has not been determined as of the date of this proxy
statement;
|
|
·
|
$2,531
and $1,897 received by Mr. Thiemann from the Company during the 2008 and
2007 fiscal years, respectively as an automobile usage
allowance;
|
|
·
|
$2,597
and $3,216 of taxable income recognized on split-dollar BOLI for the 2008
and 2007 fiscal years,
respectively;
|
|
·
|
$9,835
received by Mr. Thiemann for reimbursement of moving expenses during the
2007 fiscal year; and
|
|
·
|
$1,500
and $1,500 for country club dues paid for Mr. Thiemann by the Company
during the 2008 and 2007 fiscal years,
respectively.
|
Estimated Possible Payouts Under
Non-Equity Incentive Plan Awards
(1) |
||||||||||||||||||||||||||||||
Name
|
Grant Date
|
Threshold
($)
|
Target
($)
|
Maximum
($)
|
All Other Stock
Awards:
Number of
Shares of Stock
or Units (#)
|
All Other Option
Awards: Number
of Securities
Underlying
Options ($/Sh) (2)
|
Exercise or
Base Price
of Option
Awards
($/Sh)
|
Grant Date
Fair Value of
Stock and
Option Awards
($) (3)
|
||||||||||||||||||||||
Kenneth A. Joyce
|
7/24/2008
|
— | — | — | 10,000 | — | $ | 10.00 | $ | 100,000 | ||||||||||||||||||||
$ | 29,259 | $ | 51,204 | $ | 80,463 | — | — | — | — | |||||||||||||||||||||
Duane
L. Sinn
|
$ | 9,737 | $ | 16,228 | $ | 29,211 | ||||||||||||||||||||||||
Mark
A. Klein
|
$ | 13,966 | $ | 23,276 | $ | 41,897 | ||||||||||||||||||||||||
Henry R. Thiemann
|
$ | 17,375 | $ | 21,692 | $ | 60,737 |
(1)
|
Reflects
the estimated potential threshold, target and maximum bonus payouts that
each of the named executive officers was eligible to receive pursuant to
the Incentive Compensation Plan if the Company had met or exceeded the
following specified target levels for budgeted net income for the 2008
fiscal year: Threshold: 95-100%; Target: 100-105%; Maximum:
120-125%+. See “COMPENSATION OF EXECUTIVE
OFFICERS–Components of Executive Salary–Non-Equity Incentive
Compensation” beginning on page 18 of this proxy
statement.
|
(2)
|
On
January 21, 2009, the Compensation Committee approved bonus payouts under
the Company’s Incentive Compensation Plan for the 2008 fiscal year of
$59,814, $19,902, $28,548 and $17,375 for Mr. Joyce, Mr. Sinn, Mr. Klein
and Mr. Thiemann, respectively.
|
(a)
|
(b)
|
(c)
|
(d)
|
(e)
|
(f)
|
(g)
|
|||||||||||||||
|
Option Awards
|
Stock Awards
|
|||||||||||||||||||
Name
|
Number of
Securities
Underlying
Unexercised
Options (#)
Exercisable (1)
|
Number of
Securities
Underlying
Unexercised
Options (#)
Unexercisable
|
Option
Exercise Price
($)
|
Option
Expiration Date
|
Number of
Shares or Units
of Stock that
have not Vested
(#)
|
Market Value of
Shares or Units
of Stock that
have not Vested
($)
|
|||||||||||||||
Kenneth A. Joyce
|
5,250 | — | $ | 11.07 |
11/20/2010
|
||||||||||||||||
20,000 | — | $ | 13.85 |
01/21/2014
|
|||||||||||||||||
20,000 | (2) | — | $ | 14.15 |
03/16/2015
|
||||||||||||||||
2,117 | 3,175 | (3) | $ | 11.50 |
02/14/2017
|
||||||||||||||||
2,000 | 3,000 | (2) (3) | $ | 11.50 |
02/14/2017
|
||||||||||||||||
100,000 | (5) | $ | 76,000 | ||||||||||||||||||
Duane
L. Sinn
|
788 | — | $ | 11.07 |
11/20/2010
|
||||||||||||||||
1,250 | — | $ | 13.85 |
01/21/2014
|
|||||||||||||||||
2,706 | 4,058 | (3) | $ | 11.50 |
02/14/2017
|
||||||||||||||||
Mark
A. Klein
|
6,000 | 4,000 | (4) | $ | 11.72 |
12/21/2015
|
|||||||||||||||
2,000 | 3,000 | (3) | $ | 11.50 |
02/14/2017
|
||||||||||||||||
Henry R. Thiemann
|
5,250 | — | $ | 11.07 |
11/20/2010
|
||||||||||||||||
10,000 | — | $ | 13.85 |
01/21/2014
|
|||||||||||||||||
3,000 | (2) | — | $ | 14.15 |
03/16/2015
|
||||||||||||||||
1,000 | 1,500 | (3) | $ | 11.50 |
02/14/2017
|
(1)
|
Unless
otherwise indicated, all amounts reflect Common Shares of the Company
underlying stock options granted pursuant to the 1997
Plan.
|
(2)
|
Reflects
“tandem” SARs awarded under the 1997 Plan in connection with the grant of
the same number of nonqualified stock options. Each SAR
represents the right to receive, upon exercise, an amount, payable in
cash, equal to the excess, if any, of the market value of the Company’s
Common Shares over the base value of the grant (as set forth in column
(d)).
|
(3)
|
Stock
options and SARs have 10-year terms and will vest as
follows: one-third (1/3) on February 14, 2010; one-third (1/3)
on February 14, 2011; and one-third (1/3) on February 14,
2012.
|
(4)
|
Stock
option has 10-year term and will vest as follows: one-half
(1/2) on December 21, 2009; and one-half (1/2) on December 21,
2010.
|
(5)
|
Restricted
Shares awarded pursuant to the 2008 Plan. Restricted Shares are subject to
restrictions on transferability and risk of forfeiture until they become
fully vested on December 31,
2010.
|
(a)
|
(b)
|
(c)
|
(d)
|
(e)
|
(f)
|
|||||||||||||||
Name
|
Executive
Contributions in
Last Fiscal Year
($)
|
Registrant
Contributions in
Last Fiscal Year
($)
|
Aggregate
Earnings in Last
Fiscal Year
($)
|
Aggregate
Withdrawals/Distributions
($)
|
Aggregate
Balance at Last
Fiscal Year End
($)
|
|||||||||||||||
Mark
A. Klein
|
$ | 3,000 | $ | 0 | $ | (2,140 | ) | $ | 0 | $ | 4,142.86 |
|
·
|
the
last day of the 12-month period beginning after the Change in
Control;
|
|
·
|
60 days
after the date the executive officer learns of an event occurring during
the Protection Period which falls within the definition of “Good Reason”
and which the Company or its successor concealed;
or
|
|
·
|
60 days
after the conclusion of an unsuccessful attempt to terminate the executive
officer for “Cause” (as defined in the Change in Control
Agreements).
|
|
·
|
the
executive officer’s employment is terminated before the beginning of a
Protection Period;
|
|
·
|
the
executive officer agrees to terminate the Change in Control Agreement;
or
|
|
·
|
all
payments due to the executive officer under the Change in Control
Agreement have been paid.
|
|
·
|
any
transaction that would be required to be reported in a proxy statement
sent to the Company’s shareholders;
|
|
·
|
a
merger or consolidation of the Company or the purchase of all or
substantially all of the Company’s assets by another person or group, in
each case, resulting in less than a majority of the successor entity’s
outstanding voting stock being owned immediately after the transaction by
the holders of the Company’s voting stock before the
transaction;
|
|
·
|
any
person becoming a “beneficial owner” of securities representing 50% or
more of the combined voting power of the Company eligible to vote for the
election of the Company’s Board;
|
|
·
|
any
person other than the Company, the executive officer or the Rurban ESOP
becoming the beneficial owner of securities representing 25% or more of
the combined voting power of the Company (disregarding any securities
which were not acquired for the purpose of changing or influencing control
of the Company);
|
|
·
|
individuals
who constitute the Company’s Board on March 1, 2006 ceasing for any
reason to constitute at least a majority of the members of the Company’s
Board (unless the new directors were approved by the vote of at least
2/3rds of the then incumbent directors);
or
|
|
·
|
any
other change of control of the Company similar in effect to any of the
foregoing.
|
|
·
|
pay
the executive officer a lump sum cash payment equal to two times the
executive officer’s “Annual Direct Salary” (i.e., the executive
officer’s annualized base salary based on the highest base salary rate in
effect for any pay period ending with or within the 36-month period
preceding the termination of his
employment);
|
|
·
|
provide
the executive officer and the executive officer’s family (if the executive
officer elected family coverage prior to the termination of his
employment) with continued health care, life insurance and disability
insurance coverage without cost to the executive for a period of two
years, at the same level and subject to the same terms that were in effect
on the first day of the Protection Period;
and
|
|
·
|
any
other payments or benefits to which the executive officer is entitled
under the terms of any other agreement, arrangement, plan or program in
which the executive officer
participates.
|
|
·
|
providing
financial or executive assistance to any person or entity located within
50 miles of the Company’s main office in Defiance, Ohio and engaged in the
banking or financial services industry or any other activity engaged in by
the Company or its subsidiaries on the date of the change in
control;
|
|
·
|
directly
or indirectly contacting, soliciting or inducing any of the customers or
referral sources of the Company and its subsidiaries (who were customers
or referral sources during the executive officer’s employment) to become a
customer or referral source of another company;
and
|
|
·
|
directly
or indirectly soliciting, inducing or encouraging any of the employees of
the Company or its successor and their subsidiaries (who were employees
during the executive officer’s employment) to terminate their employment
with the Company or its successor and their subsidiaries or to seek,
obtain or accept employment with another
company.
|
·
|
10%
(15% for Mr. Joyce and 5% for Mr. Klein) of the executive
officer’s Annual Direct Salary if the executive officer terminates
employment between age 55 and
60;
|
·
|
15%
(20% for Mr. Joyce and 10% for Mr. Klein) of the executive
officer’s Annual Direct Salary if the executive officer terminates
employment between age 60 and 65;
or
|
·
|
20%
(25% for Mr. Joyce and 15% for Mr. Klein) of the executive
officer’s Annual Direct Salary if the executive officer terminates
employment at age 65 (age 62 for
Mr. Joyce).
|
·
|
providing
financial or executive assistance to any person or entity located within
50 miles of the Company’s main office in Defiance, Ohio and engaged in the
banking or financial services industry or any other activity engaged in by
the Company or its subsidiaries at the beginning of the non-competition
period;
|
·
|
directly
or indirectly contacting, soliciting or inducing any of the customers or
referral sources of the Company and its subsidiaries (who were customers
or referral sources during the executive officer’s employment with the
Company) to become a customer or referral source of another company;
and
|
·
|
directly
or indirectly contacting, soliciting or inducing any of the employees of
the Company and its subsidiaries (who were employees during the executive
officer’s employment) to terminate their employment with the Company or
its subsidiaries or to seek, obtain or accept employment with another
company.
|
·
|
receive
bonuses from time to time as the Company, in its sole discretion, deems
appropriate;
|
·
|
receive
paid vacation time in accordance with policies established by the
Board;
|
·
|
participate
in any of the Company’s employee benefit plans (provided that the Company
may not change any of its employee benefits in any way that would
adversely affect Mr. Joyce, unless the change would apply to all of
the Company’s executive officers and would not affect Mr. Joyce
disproportionately); and
|
·
|
receive
prompt reimbursement for all reasonable business expenses he incurs in
accordance with the policies and procedures established by the
Board.
|
·
|
the
willful failure to substantially perform job
duties;
|
·
|
willfully
engaging in misconduct injurious to the
Company;
|
·
|
dishonesty,
insubordination or gross negligence in the performance of
duties;
|
·
|
breach
of a fiduciary duty involving personal gain or
profit;
|
·
|
any
violation of any law, rule or regulation governing public companies, banks
or bank officers or any regulatory enforcement actions issued by a
regulatory authority against the
executive;
|
·
|
conduct
which brings public discredit to the
Company;
|
·
|
conviction
of, or plea of guilty or nolo contendere to, a felony, crime of falsehood
or a crime involving moral
turpitude;
|
·
|
unlawful
discrimination or harassment affecting the Company’s employees, customers,
business associates or
contractors;
|
·
|
theft
or abuse of the Company’s
property;
|
·
|
the
recommendation of a state or federal bank regulatory authority to remove
the executive from his position with the
Company;
|
·
|
willful
failure to follow the good faith lawful instructions of the Company’s
Board;
|
·
|
material
breach by the executive of any contract or agreement with the Company;
or
|
·
|
unauthorized
disclosure of the Company’s trade secrets or confidential
information.
|
·
|
pay
Mr. Joyce an amount equal to two times his “Agreed Compensation”
(i.e., the sum of
(a) the average of Mr. Joyce’s annual base salary for the five
calendar years immediately preceding his termination and (b) the
average of Mr. Joyce’s annual bonuses for the five calendar years
immediately preceding his termination) in 24 equal monthly
installments;
|
·
|
provide
Mr. Joyce and his family (if he elected family coverage prior to the
termination of his employment) with continued health care, life insurance
and disability insurance coverage without cost to the executive for a
period of one year, at the same level and subject to the same terms that
were in effect at any time during the two years prior of his termination;
and
|
·
|
pay
Mr. Joyce any other payments or benefits to which he is entitled
under the terms of any other agreement, arrangement, plan or program in
which he participates.
|
·
|
the
assignment of duties and responsibilities inconsistent with
Mr. Joyce’s status as Chief Executive
Officer;
|
·
|
requiring
Mr. Joyce to move his office more than 50 miles from the location of
the Company’s principal office in Defiance,
Ohio;
|
·
|
reducing
Mr. Joyce’s annual base salary (except for reductions resulting from
a national financial depression or bank emergency and implemented for all
of the Company’s senior
management);
|
·
|
materially
reducing the employee benefits afforded to Mr. Joyce (unless the
reduction applies to all of the Company’s executive
officers);
|
·
|
the
Company’s attempt to amend or terminate the Employment Agreement without
Mr. Joyce’s consent;
|
·
|
the
failure of any successor of the Company to assume the Company’s
obligations under the Employment Agreement;
and
|
·
|
any
unsuccessful attempt to terminate Mr. Joyce for
Cause.
|
·
|
pay
Mr. Joyce a lump sum cash payment in an amount equal to 2.99 times
his Agreed Compensation;
|
·
|
provide
Mr. Joyce and his family (if he elected family coverage prior to the
termination of his employment) with continued health care, life insurance
and disability insurance coverage without cost to the executive for a
period of three years, at the same level and subject to the same terms
that were in effect at any time during the two years prior of his
termination; and
|
·
|
pay
Mr. Joyce any other payments or benefits to which he is entitled
under the terms of any other agreement, arrangement, plan or program in
which he participates.
|
·
|
Any
person or group of acquires Company stock that, together with Company
stock previously acquired by the person or group, constitutes more than
50% of the total fair market value or total voting power of all stock of
the Company;
|
·
|
Any
person or group acquires Company stock possessing 30% or more of the total
voting power of all stock of the Company within any 12 month
period;
|
·
|
A
majority of the members of the Board is replaced during any 12 month
period by directors whose appointment or election was not endorsed by a
majority of the Board prior to the appointment or election;
or
|
·
|
Any
person or group acquires assets from the Company having a gross fair
market value equal to 40% or more of the total gross fair market value of
all assets of the Company within any 12 month
period.
|
·
|
This
definition of Change in Control will be interpreted consistent with the
definition of “change in control event” under Section 409A of the Code and
the Treasury Regulations promulgated
thereunder.
|
·
|
providing
financial or executive assistance to any person or entity located within
50 miles of the Company’s main office in Defiance, Ohio and engaged in the
banking or financial services industry or any other activity engaged in by
the Company or its subsidiaries on the date of the change in
control;
|
·
|
directly
or indirectly contacting, soliciting or inducing any of the customers or
referral sources of the Company and its subsidiaries (who were customers
or referral sources during the executive officer’s employment) to become a
customer or referral source of another company;
and
|
·
|
directly
or indirectly soliciting, inducing or encouraging any of the employees of
the Company or its successor and their subsidiaries (who were employees
during the executive officer’s employment) to terminate their employment
with the Company or its successor and their subsidiaries or to seek,
obtain or accept employment with another
company.
|
(a)
|
(b)
|
(c)
|
(d)
|
(e)
|
(f)
|
(g)
|
(h)
|
|||||||||||||||||||||
Change in
Pension
|
||||||||||||||||||||||||||||
Value and
|
||||||||||||||||||||||||||||
Fees Earned
or
|
Stock
|
Option
|
Non-Equity
Incentive
|
Nonqualified
Deferred
Comp.
|
All
Other
|
|||||||||||||||||||||||
Paid in Cash
|
Awards
|
Awards
|
Plan Comp.
|
Earnings
|
Comp.
|
Total
|
||||||||||||||||||||||
Name
|
($)
|
($)
|
($) (1)
|
($)
|
($)
|
($) (2)
|
($)
|
|||||||||||||||||||||
Thomas
A. Buis
|
$ | 24,575 | (3) | — | $ | 1,042 | — | — | — | $ | 25,617 | |||||||||||||||||
Thomas
M. Callan
|
$ | 27,425 | (4) | — | $ | 1,042 | — | — | $ | 2,026 | $ | 30,493 | ||||||||||||||||
John
R. Compo
|
$ | 23,175 | (5) | — | $ | 1,465 | — | — | $ | 1,561 | $ | 26,201 | ||||||||||||||||
Robert
A. Fawcett, Jr.
|
$ | 29,125 | (6) | — | $ | 1,465 | — | — | $ | 2,280 | $ | 32,870 | ||||||||||||||||
Richard
L. Hardgrove
|
$ | 31,675 | (7) | — | $ | 554 | — | — | — | $ | 32,229 | |||||||||||||||||
Rita
A. Kissner
|
$ | 28,125 | (8) | — | $ | 2,768 | — | — | — | $ | 30,893 | |||||||||||||||||
Thomas
L. Sauer
|
$ | 23,950 | (9) | — | $ | 2,768 | — | — | — | $ | 26,718 | |||||||||||||||||
Steven
D. VanDemark
|
$ | 47,650 | (10) | — | $ | 1,953 | — | — | $ | 622 | $ | 50,225 | ||||||||||||||||
J.
Michael Walz
|
$ | 33,525 | (11) | — | $ | 1,465 | — | — | $ | 1,785 | $ | 36,775 |
(1)
|
The
amounts shown in column (d) reflect the expense recognized for financial
statement reporting purposes, for the 2008 fiscal year, with respect to
nonqualified stock options granted to each non-employee
director. The amounts are calculated in accordance with SFAS
123R and also include amounts expensed in each fiscal year with respect to
awards granted to each non-employee director in prior fiscal
years.
|
(2)
|
The
amounts shown in column (g) reflect premiums paid by the Company on the
split-dollar BOLI policies described above allocable to the death benefit
assigned to each director’s
beneficiaries.
|
(3)
|
Aggregate
fees earned by or paid to Mr. Buis included (a) $15,300 in fees for
service on the Board and committees of the Company and (b) $9,275 in fees
for service on the Board of Directors and committees of State
Bank.
|
(4)
|
Aggregate
fees earned by or paid to Mr. Callan included (a) $17,850 in fees for
service on the Board and committees of the Company and (b) $9,575 in fees
for service on the Board of Directors and committees of State
Bank. Mr. Callan deferred 100% of his fees earned for the 2008
fiscal year under the Deferral
Plan.
|
(5)
|
Aggregate
fees earned by or paid to Mr. Compo included (a) $13,600 in fees for
service on the Board and committees of the Company and (b) $9,575 in fees
for service on the Board of Directors and committees of State
Bank.
|
(6)
|
Aggregate
fees earned by or paid to Mr. Fawcett included (a) $18,050 in fees for
service on the Board and committees of the Company and (b) $11,075 in fees
for service on the Board of Directors and committees of State
Bank.
|
(7)
|
Aggregate
fees earned by or paid to Mr. Hardgrove included (a) $20,750 in fees for
service on the Board and committees of the Company and (b) $10,925 in fees
for service on the Board of Directors and committees of State
Bank.
|
(8)
|
Aggregate
fees earned by or paid to Ms. Kissner included (a) $16,750 in fees for
service on the Board and committees of the Company and (b) $11,375 in fees
for service on the Board of Directors and committees of State
Bank.
|
(9)
|
Aggregate
fees earned by or paid to Mr. Sauer included (a) $14,300 in fees for
service on the Board and committees of the Company and (b) $9,650 in fees
for service on the Board of Directors and committees of State
Bank.
|
(10)
|
Aggregate
fees earned by or paid to Mr. VanDemark included (a) $30,350 in fees for
service on the Board and committees of the Company, (b) $11,300 in fees
for service on the Board of Directors and committees of State Bank, and
(c) $6,000 for service on the Board of Directors of
RDSI.
|
(11)
|
Aggregate
fees earned by or paid to Mr. Walz included (a) $16,350 in fees for
service on the Board and committees of the Company, (b) $11,525 in fees
for service on the Board of Directors and committees of State Bank, (c)
$3,500 in fees for service on the Board of Directors of RDSI, and (d)
$2,150 in fees for service on the RFS Investment
Committee.
|
Name and Address of
Beneficial Owner
|
Amount
Beneficially Owned
|
Percent of Common
Shares Outstanding
|
||||||
The
State Bank and Trust Company (1)
401
Clinton Street
Defiance,
Ohio 43512
|
818,068 | 17 | % |
(1)
|
All
Common Shares reflected in the table are held by Reliance Financial
Services, a division of The State Bank and Trust Company, as
Trustee. 468,968 of the Common Shares are held as Trustee for
the Rurban ESOP. Pursuant to the ESOP, the Trustee has the
power to vote in its sole discretion all ESOP shares that have not been
allocated to the accounts of participants. As of [the Record
Date], a total of 55,670 shares had not been allocated to participants in
the Rurban ESOP. The Trustee is permitted to dispose of shares
held in the Rurban ESOP only under limited circumstances specified in the
Rurban ESOP or by law. In addition to the shares held as
Trustee of the Rurban ESOP, Reliance Financial Services also has sole
voting power and sole dispositive power with respect to 173,668 shares,
respectively.
|
Amount and Nature of Beneficial Ownership (1)
|
||||||||||||||||
Name of
Beneficial Owner (2)
|
Common
Shares
Presently Held
|
Common Shares
Which Can Be
Acquired Upon
Exercise of Options
Currently Exercisable
or Options First
Becoming
Exercisable
Within 60 Days
|
Total
|
Percent of
Class (3)
|
||||||||||||
Thomas
A. Buis
|
4,777 | (6) | 7,328 | 12,105 | (5 | ) | ||||||||||
Thomas
M. Callan
|
37,455 | (7) | 7,328 | 44,783 | (5 | ) | ||||||||||
John
R. Compo
|
43,976 | (8) | 7,633 | 51,609 | 1.06 | % | ||||||||||
Robert
A. Fawcett, Jr.
|
7,177 | (9) | 7,633 | 14,810 | (5 | ) | ||||||||||
Richard
L. Hardgrove
|
3,000 | 5,400 | 8,400 | (5 | ) | |||||||||||
Kenneth
A. Joyce (4)
|
34,191 | (10) | 49,367 | 83,558 | 1.71 | % | ||||||||||
Rita
A. Kissner
|
3,021 | 2,000 | 5,021 | (5 | ) | |||||||||||
Mark
A. Klein (4)
|
7,013 | 8,000 | 15,013 | (5 | ) | |||||||||||
Thomas
L. Sauer
|
13,187 | (11) | 2,000 | 15,187 | (5 | ) | ||||||||||
Duane
L. Sinn (4)
|
7,091 | (12) | 4,744 | 11,835 | (5 | ) | ||||||||||
Henry
R. Thiemann (4)
|
7,221 | (13) | 19,250 | 26,471 | (5 | ) | ||||||||||
Steven
D. VanDemark
|
13,869 | (14) | 13,511 | 27,380 | (5 | ) | ||||||||||
J.
Michael Walz, D.D.S.
|
35,987 | (15) | 7,633 | 43,620 | (5 | ) | ||||||||||
All
executive officers and directors as a group (13 persons)
|
217,965 | 141,827 | 359,792 | 7.38 | % |
(1)
|
Unless
otherwise noted, the beneficial owner has sole voting and investment power
with respect to all of the Common Shares reflected in the
table. All fractional Common Shares have been rounded to the
nearest whole Common Share.
|
(2)
|
The
mailing address of each of the current executive officers and directors of
the Company is 401 Clinton Street, Defiance,
Ohio 43512. The mailing address of the Trustee of
the Rurban ESOP is The State Bank and Trust Company, 401 Clinton Street,
Defiance,
Ohio 43512.
|
(3)
|
The
Percent of Class is based upon the sum of (a) 4,877,307 Common Shares
outstanding on the Record Date and (b) the number of Common Shares, if
any, as to which the named person or group has the right to acquire
beneficial ownership upon the exercise of options which are currently
exercisable or will become exercisable within 60 days after the Record
Date.
|
(4)
|
Individual
named in the Summary Compensation Table. Mr. Joyce also serves
as a director of the Company.
|
(5)
|
Reflects
ownership of less than 1% of the outstanding Common Shares of the
Company.
|
(6)
|
Includes
1,966 Common Shares held in the name of Mr. Buis’ wife, as to which she
exercises sole voting and investment power.
|
(7)
|
Includes
32,730 Common Shares held in a trust for the benefit of Mr. Callan’s wife,
as to which Mr. Callan exercises shared voting and investment
power.
|
(8)
|
Includes
2,755 Common Shares held jointly by Mr. Compo and his wife, as to which
Mr. Compo exercises shared voting and investment
power.
|
(9)
|
Includes
7,177 Common Shares held by the Robert A. Fawcett Jr. Trust, as to which
Mr. Fawcett exercises sole voting and investment
power.
|
(10)
|
Includes
150 Common Shares held in the name of Mr. Joyce’s son, for which Mr. Joyce
is custodian; and 8,093 Common Shares held for the account of Mr. Joyce in
the Rurban ESOP. Does not include 588 Common Shares held in an
IRA in the name of Mr. Joyce’s wife to which she has sole voting
power.
|
(11)
|
Includes
8,895 shares held jointly by Mr. Sauer, his wife and Sheep Inc., as to
which Mr. Sauer and his wife exercise shared voting and investment power;
4,192 shares held jointly by Mr. Sauer and his wife, as to which Mr. Sauer
exercises shared voting and investment power; and 100 shares transferred
to Mr. Sauer’s minor grandson, as to which Mr. Sauer’s wife is
custodian.
|
(12)
|
Includes
5,610 shares held for the account of Mr. Sinn in the Rurban
ESOP.
|
(13)
|
Includes
601 Common Shares held jointly by Mr. Thiemann and his wife, as to which
Mr. Thiemann exercises shared voting and investment power; and 5,683
Common Shares held for the account of Mr. Thiemann in the Rurban
ESOP.
|
(14)
|
Includes
4,390 Common Shares held jointly by Mr. VanDemark and his wife, as to
which Mr. VanDemark exercises shared voting and investment power; and
4,132 Common Shares held in the names of Mr. VanDemark’s children for
which Mr. VanDemark is
custodian.
|
(15)
|
Includes
860 Common Shares held by Dr. Walz and his spouse, as to which Dr. Walz
exercises shared voting and investment
power.
|
2008
|
2007
|
|||||||
Audit
Fees (1)
|
$ | 132,110 | $ | 142,110 | ||||
Audit-Related
Fees (2)
|
7,300 | 81,199 | ||||||
Tax
Fees (3)
|
28,190 | 29,540 | ||||||
All
Other Fees
|
— | |||||||
TOTAL
|
$ | 167,600 | $ | 252,849 |
|
(1)
|
Audit
fees consist of fees for the audit of the Company’s annual financial
statements, review of interim condensed financial statements included in
the Company’s Quarterly Reports on Form 10-Q, audit procedures with
respect to acquisitions during the year, and services in connection with
statutory and regulatory filings including annual reports on Form 10-K and
registration statements on Form
S-4.
|
|
(2)
|
Audit-related
fees consist of fees for assurance and related services that are
reasonably related to the performance of the audit or review of the
Company’s financial statements. These services include
consultations concerning financial and reporting matters. The 2007 fees
include SAS 70 service auditor’s
reports.
|
|
(3)
|
Tax
fees consist of fees for tax return preparation services and tax planning
advice.
|
|
·
|
reviewed
and discussed the Company’s audited financial statements with
management;
|
|
·
|
discussed
with BKD, the Company’s independent registered public accounting firm, the
matters required to be discussed by Statement on Auditing Standards No.
61, as amended, as adopted by the Public Company Accounting Oversight
Board; and
|
|
·
|
received
the written disclosures and the letter from BKD, the Company’s independent
registered public accounting firm, required by applicable requirements of
the Public Company Accounting Oversight Board regarding BKD’s
communications with the Audit Committee concerning independence, and
discussed with BKD the independent registered public accounting firm’s
independence.
|
THE
AUDIT COMMITTEE
|
Rita
A. Kissner, Chairperson
|
Thomas
M. Callan
|
Richard
L. Hardgrove
|
March
4, 2009
|
By
Order of the Board of Directors,
|
Kenneth
A. Joyce
|
|
President
and Chief Executive
Officer
|
x
|
PLEASE
MARK VOTES
AS
IN THIS EXAMPLE
|
1.
|
To
adopt the proposed amendment to Section 2.01 of the Company’s Amended and
Restated Regulations, which would remove the 70-year age limit with
respect to a person’s election or re-election as a director of the
Company.
|
FOR
|
AGAINST
|
ABSTAIN
|
¨
|
¨
|
¨
|
2.
|
If
the proposal in Item 1 IS adopted, to elect
the following four (4) directors to serve for terms of three years
each:
|
Thomas
A. Buis
|
Kenneth
A. Joyce
|
Thomas
L. Sauer
|
J.
Michael Walz
|
FOR
|
WITHHOLD
|
ALL
FOR EXCEPT
|
¨
|
¨
|
¨
|
3.
|
In
their discretion, the Proxies are authorized to vote upon such other
matters as may properly come before the Annual Meeting or any
adjournment(s) thereof (none known at the time of solicitation of this
proxy).
|