UNITED
STATES
SECURITIES
AND EXCHANGE COMMISSION
Washington,
D.C. 20549
Proxy
Statement Pursuant to Section 14(a) of the
Securities
Exchange Act of 1934
Filed by
the Registrant x
Filed by
a Party other than the Registrant ¨
Check the
appropriate box:
¨
|
Preliminary
Proxy Statement
|
|
|
¨
|
Confidential,
for Use of the Commission Only (as permitted by Rule
14a-6(e)(2))
|
|
|
x
|
Definitive
Proxy Statement
|
|
|
¨
|
Definitive
Additional Materials
|
|
|
¨
|
Soliciting
Material Pursuant to Section 240.14a-11(c) or Section
240.14a-12
|
MERRIMAC
INDUSTRIES, INC.
(Name of
Registrant as Specified in its Charter)
(Name of
Person(s) Filing Proxy Statement if other than the
Registrant)
Payment
of Filing Fee (Check the appropriate box):
¨
|
Fee
computed on table below per Exchange Act Rules 14a-6(i)(1) and
0-11.
|
|
1)
|
Title
of each class of securities to which transaction
applies:
|
|
|
|
|
2)
|
Aggregate
number of securities to which transaction applies:
|
|
|
|
|
3)
|
Per
unit price or other underlying value of transaction computed pursuant to
Exchange Act Rule 0-11 (Set forth the amount on which the filing fee is
calculated and state how it was determined):
|
|
|
|
|
4)
|
Proposed
maximum aggregate value of transaction:
|
|
|
|
¨
|
Fee
paid previously with preliminary
materials.
|
¨
|
Check
box if any part of the fee is offset as provided by Exchange Act Rule
0-11(a)(2) and identify the filing for which the offsetting fee was paid
previously. Identify the previous filing by registration statement number,
or the Form or Schedule and the date of its
filing.
|
|
1)
|
Amount
Previously Paid:
|
|
|
|
|
2)
|
Form,
Schedule or Registration Statement No.:
|
|
|
|
MERRIMAC
INDUSTRIES, INC.
41
Fairfield Place
West
Caldwell, NJ 07006-6287
You are
cordially invited to attend the Annual Meeting of Stockholders of Merrimac
Industries, Inc. to be held at our offices, 41 Fairfield Place, West Caldwell,
New Jersey, on Wednesday, June 24, 2009, at 10:00 a.m.
Information
about the Annual Meeting is found in the formal Notice of Annual Meeting of
Stockholders and Proxy Statement on the following pages. The Annual Report to
Stockholders for 2008 is part of this mailing, but does not constitute a part of
the proxy solicitation material.
Since it
is important that your shares be represented at the Annual Meeting, we request
that you promptly complete and submit the enclosed proxy by mail. Any
stockholder returning a proxy may revoke it.
Sincerely,
/s/ Mason
N. Carter
Mason N.
Carter
Chairman
of the Board, President
and Chief
Executive Officer
MERRIMAC
INDUSTRIES, INC.
NOTICE
OF ANNUAL MEETING OF STOCKHOLDERS
To
Be Held on June 24, 2009
The
Annual Meeting of Stockholders of Merrimac Industries, Inc. (hereinafter
referred to as the ‘‘Company’’, ‘‘we’’, ‘‘us’’, or ‘‘our’’) will be held at our
offices, 41 Fairfield Place, West Caldwell, New Jersey, on Wednesday,
June 24, 2009, at 10:00 a.m., for the following purposes:
|
(1)
|
To
elect three members to our Board of Directors for a term of three
years;
|
|
(2)
|
To
ratify the selection of J.H. Cohn LLP as our independent registered public
accounting firm for the 2009 fiscal year;
and
|
|
(3)
|
To
transact such other business as may properly come before the
meeting.
|
Holders
of record of our common stock, $0.01 par value per share, at the close of
business on May 1, 2009, the record date fixed by the Board of Directors, are
entitled to receive notice of, and to vote at, the meeting and at any
adjournments thereof. A proxy and proxy statement for the meeting are enclosed
herewith.
By Order
of the Board of Directors,
/s/ J.
Robert Patterson
J. ROBERT
PATTERSON
Secretary
WHETHER
OR NOT YOU PLAN TO ATTEND THE 2009 ANNUAL MEETING, PLEASE PROMPTLY SUBMIT THE
ACCOMPANYING PROXY, WHICH IS SOLICITED BY THE BOARD OF DIRECTORS, BY
MAIL.
IMPORTANT
NOTICE REGARDING THE AVAILABILITY OF PROXY MATERIALS FOR THE 2009 ANNUAL MEETING
OF STOCKHOLDERS TO BE HELD ON JUNE 24, 2009:
The
Company’s Proxy Statement for the 2009 Annual Meeting of Stockholders and annual
report on Form 10-K are available on our website at
www.merrimacind.com.
MERRIMAC
INDUSTRIES, INC.
PROXY
STATEMENT FOR ANNUAL MEETING OF STOCKHOLDERS
To
Be Held on June 24, 2009
The Board
of Directors (the ‘‘Board’’) of Merrimac Industries, Inc. (the ‘‘Company’’)
hereby solicits all holders of our common stock, par value $0.01 per share
(‘‘Common Stock’’), to vote by proxy at the Annual Meeting of Stockholders,
which will be held at our offices, 41 Fairfield Place, West Caldwell, New Jersey
07006, on Wednesday, June 24, 2009, at 10:00 a.m. (including any
adjournment or postponement thereof, the ‘‘Meeting’’) for the purposes stated in
the Notice of Annual Meeting of Stockholders. The shares represented by proxies
will be voted at the Meeting in accordance with the instructions noted
thereon.
A proxy
may be revoked at any time before it is exercised by filing a written notice of
revocation with our Secretary, by revocation in person at the Meeting or by
presenting a later-dated proxy.
This
Proxy Statement and the accompanying form of proxy are first being mailed to
stockholders on or about May 12, 2009.
The cost
of solicitation will be paid by us. In addition to solicitation by mail,
directors, officers and employees of ours may solicit proxies from stockholders
by telephone, letter, e-mail, facsimile or in person. We expect to pay
compensation of approximately $2,000 to Broadridge Financial Solutions, Inc. to
supply brokers and other persons with proxy materials for forwarding to
beneficial holders of Common Stock. We will also reimburse such brokers and
other persons for expenses related to the forwarding of this mailing. We are
paying the costs of preparing, printing, mailing and otherwise distributing
these proxy materials.
Voting
rights; votes required for approval
The Board
fixed the close of business on May 1, 2009 as the record date (‘‘Record Date’’)
for the determination of stockholders entitled to receive notice of, and to vote
at, the Meeting. At the close of business on the Record Date, there were
outstanding and entitled to vote 2,952,324 shares of Common Stock. Every
stockholder of record on the Record Date is entitled to one vote for each share
of Common Stock then held.
The
presence of a quorum is required to conduct business at the Meeting. A quorum is
defined as a majority of all the shares of Common Stock entitled to vote at the
Meeting, present in person or by proxy. Votes withheld from director nominees
and abstentions will be counted in determining whether a quorum has been
reached.
The
affirmative vote of (i) a plurality of the shares present at the Meeting and
entitled to vote on the subject matter is required to elect the director
nominees to the Board and (ii) a majority of the shares present at the Meeting
and entitled to vote on the subject matter is required to ratify the selection
of J.H. Cohn LLP (‘‘J.H. Cohn’’) as our independent registered public accounting
firm and to take action on any other business which may properly come before the
Meeting.
Shares
which are present or represented by proxy at the Meeting will be counted for
quorum purposes regardless of whether the holder of the shares or the proxy
fails to vote on a proposal (‘‘abstentions’’) or whether a broker with authority
fails to exercise its authority with respect thereto (a ‘‘broker non-vote’’).
Abstentions and broker non-votes will not be included, however, in the
tabulation of votes cast on proposals presented to stockholders, and abstentions
will have no effect on the election of directors because directors are elected
by a plurality of the votes cast. In accordance with American Stock Exchange
(the ‘‘AMEX’’) rules, brokers holding shares in street name for their customers
may vote, in their discretion, on behalf of any customers who do not furnish
voting instructions within 10 days of the Meeting on proposals such as the
election of directors and ratification of the selection of independent
registered public accounting firms.
We urge
all beneficial owners to provide instructions to their brokers on how to vote
their shares.
The Board
does not intend to bring any matter before the Meeting, except as specifically
indicated in the foregoing notice and in the description of any proposal being
submitted to stockholders as provided herein, nor does the Board know of any
matters which anyone else proposes to present for action at the Meeting. If any
other matters properly come before the Meeting, however, the persons named in
the enclosed proxy, or their duly constituted substitutes
acting at the Meeting, will be authorized to vote or otherwise act thereon in
accordance with their judgment on such matters.
STOCK
OWNERSHIP OF DIRECTORS, EXECUTIVE OFFICERS
The
following table sets forth, as of the Record Date, information concerning the
Common Stock owned by (i) persons known by us who are beneficial owners of more
than five percent of the Common Stock (ii) each of our directors, director
nominees and Named Executive Officers (as defined below), and (iii) all of our
directors, director nominees and executive officers as a group, that was either
provided to us by the person or is publicly available from filings made with the
Securities and Exchange Commission (the ‘‘SEC’’). None of our directors or
executive officers have pledged their shares of Common Stock as
security.
Name
and Address
of Beneficial Owners
|
|
Amount
and Nature of
Beneficial
Ownership
(direct except
as noted)†
|
|
|
Percent of Class
|
|
|
|
|
|
|
|
|
|
|
E.I.
DuPont de Nemours and Company
1007
Market Street
Wilmington,
DE 19898
|
|
|
528,413 |
(1) |
|
|
17.90 |
|
|
|
|
|
|
|
|
|
|
Ludwig
G. Kuttner
Hampshire
Investments, Limited
K
Holdings, LLC
627
Plank Road
Keene,
VA 22946
|
|
|
310,999 |
(2) |
|
|
10.53 |
|
|
|
|
|
|
|
|
|
|
Neuberger
Berman Inc.
605
Third Avenue
New
York, NY 10158
|
|
|
296,082 |
(3) |
|
|
10.03
|
|
|
|
|
|
|
|
|
|
|
Arthur
A. Oliner
11
Dawes Road
Lexington,
MA 02421
|
|
|
192,067 |
(4) |
|
|
6.48 |
|
|
|
|
|
|
|
|
|
|
Dimensional
Fund Advisors LP
1299
Ocean Avenue
Santa
Monica, CA 90401
|
|
|
166,605 |
(5) |
|
|
5.64 |
|
|
|
|
|
|
|
|
|
|
Joel
H. Goldberg
c/o
C.C.I. / SK Associates, Inc.
1767
Morris Avenue
Union,
NJ 07083
|
|
|
74,024 |
(6) |
|
|
2.50 |
|
|
|
|
|
|
|
|
|
|
Mason
N. Carter
c/o
Merrimac Industries, Inc.
41
Fairfield Place
West
Caldwell, NJ 07006
|
|
|
72,499 |
(7) |
|
|
2.40 |
|
|
|
|
|
|
|
|
|
|
Edward
H. Cohen
c/o
Katten Muchin Rosenman LLP
575
Madison Avenue
New
York, NY 10022
|
|
|
28,499 |
(8) |
|
|
* |
|
Name
and Address
of Beneficial Owners
|
|
Amount
and Nature of
Beneficial
Ownership
(direct except
as noted)†
|
|
|
Percent of Class
|
|
|
|
|
|
|
|
|
|
|
Harold
J. Raveché
c/o
Stevens Institute of Technology
Castle
Point on Hudson
Hoboken,
NJ 07030
|
|
|
14,758 |
(9) |
|
|
* |
|
|
|
|
|
|
|
|
|
|
Fernando
L. Fernandez
2159
El Amigo Road
Del
Mar, CA 92014
|
|
|
14,499 |
(10) |
|
|
* |
|
|
|
|
|
|
|
|
|
|
Timothy
P. McCann
c/o
DuPont Electronic Technologies
14
T.W. Alexander Drive
Research
Triangle Park, NC 27709
|
|
|
833 |
(11) |
|
|
* |
|
|
|
|
|
|
|
|
|
|
Reynold
K. Green
c/o
Merrimac Industries, Inc.
41
Fairfield Place
West
Caldwell, NJ 07006
|
|
|
43,470 |
(12) |
|
|
1.46 |
|
|
|
|
|
|
|
|
|
|
Paul
Skolnick
c/o
Merrimac Industries, Inc.
41
Fairfield Place
West
Caldwell, NJ 07006
|
|
|
3,333 |
(13) |
|
|
* |
|
|
|
|
|
|
|
|
|
|
Robert
V. Condon
c/o
Merrimac Industries, Inc.
41
Fairfield Place
West
Caldwell, NJ 07006
|
|
|
11,834 |
(14) |
|
|
* |
|
|
|
|
|
|
|
|
|
|
All
directors, director nominees and executive
officers as a group
(14
persons)
|
|
|
820,149 |
(15) |
|
|
23.88 |
|
†
|
In
accordance with Rule 13d-3 of the Securities Exchange Act of 1934, a
person is deemed to be the beneficial owner of securities if such person
has or shares voting power or investment power with respect to such
securities or has the right to acquire beneficial ownership within 60
days.
|
*
|
The
percentage of shares beneficially owned does not exceed 1% of the
class.
|
(1)
|
Consists
of shares owned by DuPont Chemical and Energy Operations, Inc.
(‘‘DCEO’’).
|
(2)
|
250,000
shares of Common Stock are held directly by K Holdings, LLC and 50,000 are
held directly by Hampshire Investments, Limited. Mr. Kuttner is the
principal member of K Holdings, LLC and owns 80% of the outstanding
interests in Hampshire Investments, Limited. Information as to shares of
Common Stock beneficially owned
by Mr. Kuttner, K Holdings, LLC and Hampshire
Investments, Limited is as of January 5, 2005, as set forth in a
Schedule 13D filed with the SEC on January 6, 2005. Includes
2,499 shares subject to stock options that are exercisable currently or
within 60 days.
|
(3)
|
Information
as to the shares of Common Stock beneficially owned by Neuberger Berman
Inc. is as of December 31, 2008 as set forth in a Form 13-G/A filed
with the SEC on January 9, 2009.
|
(4)
|
Includes
9,999 shares subject to stock options that are exercisable currently or
within 60 days, and 9,528 shares owned by Dr. Oliner’s
wife.
|
(5)
|
Information
as to the shares of Common Stock beneficially owned by Dimensional Fund
Advisors LP is as of December 31, 2008 as set forth in a Form 13-G
filed with the SEC on February 9, 2009.
|
(6)
|
Includes
9,999 shares subject to stock options that are exercisable currently or
within 60 days.
|
(7)
|
Includes
72,499 shares subject to stock options that are exercisable currently or
within 60 days.
|
(8)
|
Includes
9,999 shares subject to stock options that are exercisable currently or
within 60 days.
|
(9)
|
Includes
9,999 shares subject to stock options that are exercisable currently or
within 60 days.
|
(10)
|
Includes
9,999 shares subject to stock options that are exercisable currently or
within 60 days.
|
(11)
|
Timothy
P. McCann disclaims beneficial ownership of the shares owned by
DCEO. Includes 833 shares subject to stock options that are
exercisable currently or within 60 days.
|
(12)
|
Includes
28,416 shares subject to stock options that are exercisable currently or
within 60 days.
|
(13)
|
Includes
3,333 shares subject to stock options that are exercisable currently or
within 60 days.
|
(14)
|
Effective
November 6, 2008, Robert V. Condon resigned as Vice President, Finance,
Chief Financial Officer, Treasurer and Secretary of Merrimac Industries,
Inc.
|
(15)
|
Includes
216,825 shares subject to stock options that are exercisable currently or
within 60 days.
|
Our
Certificate of Incorporation provides that the Board shall consist of three
classes of directors with overlapping three-year terms. One class of directors
is to be elected each year with terms extending to the third succeeding annual
meeting of stockholders. Each of the three nominees, Fernando L. Fernandez, Joel
H. Goldberg and Ludwig G. Kuttner, to be elected as a Class I director at
the Meeting, will hold office until our annual meeting of stockholders in the
year 2012 and until his successor has been duly elected and qualified. The three
directors in Class II, Edward H. Cohen, Arthur A. Oliner and Harold J. Raveché,
and the two directors in Class III, Mason N. Carter and Timothy P. McCann, are
serving terms expiring at the time of our annual meetings in 2010 and 2011,
respectively, and until their respective successors have been duly elected and
qualified.
The
persons named in the enclosed form of proxy will vote such proxy for the
election to the Board as Class I directors of Fernando L. Fernandez, Joel H.
Goldberg and Ludwig G. Kuttner, each of whom has previously been elected as a
director by the stockholders. Approval of the director nominees requires the
affirmative vote of a plurality of the shares present at the Meeting and
entitled to vote on the subject matter. If no contrary indication is made,
proxies in the accompanying form are to be voted for such nominees or, in the
event any such nominee is not a candidate or is unable to serve as a director at
the time of the election (which is not now expected), for any nominee who shall
be designated by the Board to fill such vacancy, unless the Board shall
determine to reduce the number of directors pursuant to the By-laws. There is no
arrangement or understanding between any director or nominee and any other
person pursuant to which such person was selected as a director or nominee
except with respect to Timothy P. McCann, who serves as a director pursuant to
an agreement between DuPont Electronic Technologies (‘‘DuPont’’) and us, which
was entered into on February 28, 2002.
Our
Governance and Nominating Committee has reviewed the qualifications of the
nominees for Class I director and has recommended each of the nominees for
election to the Board.
Information
about nominees for directors and continuing directors
The
following table sets forth certain information with respect to each nominee for
director and each continuing director.
Name
|
|
Age
|
|
Director
of the
Company Since
|
Class
I:
|
|
|
|
|
Fernando L.
Fernandez
|
|
|
70
|
|
2003
|
Joel
H. Goldberg
|
|
|
65
|
|
1997
|
Ludwig
G. Kuttner
|
|
|
62
|
|
2006
|
Class
II:
|
|
|
|
|
|
Edward H. Cohen
|
|
|
70
|
|
1998
|
Arthur A.
Oliner
|
|
|
88
|
|
1961
|
Harold J.
Raveché
|
|
|
65
|
|
2001
|
Class
III:
|
|
|
|
|
|
Mason
N. Carter
|
|
|
63
|
|
1995
|
Timothy
P. McCann
|
|
|
52
|
|
2008
|
Mr. Carter
has served as Chairman of the Board since July 24, 1997, and President
and Chief Executive Officer since
December 16, 1996.
Edward H.
Cohen is counsel to the law firm of Katten Muchin Rosenman LLP, with which he
has been affiliated since 1963. He is a director of Phillips-Van Heusen
Corporation, Franklin Electronic Publishers, Inc., and Gilman & Ciocia,
Inc.
Fernando
L. Fernandez is self-employed and provides consulting and director services to
companies. From 2001 through January 2005, he was professor and the
Director of Institute Technology Initiatives at Stevens Institute of Technology
in Hoboken, New Jersey. Previously, from May 1998 to January 2001, he
was Director of the Defense Advanced Research Projects Agency (DARPA), the
central research and development organization of the Department of Defense.
Prior to his tenure at DARPA, Dr. Fernandez held the position of President
and Chairman of the Board of Directors for AETC Inc., a firm specializing in
environmental surveillance, which he founded in 1994. Prior to this position, he
was President and Chairman of the Board of Directors of Areté Associates, a Los
Angeles-based applied research firm that Dr. Fernandez founded in
1976.
Joel H.
Goldberg has been Chairman and Chief Executive Officer of Career Consultants,
Inc., a management consulting firm, and SK Associates, a search firm, located in
Union, New Jersey, since 1972. Dr. Goldberg is a director of Modell’s,
Inc., an advisor to the New Jersey Sports and Exposition Authority and a member
of the Advisory Council for Sports Management of Seton Hall University. He was
also a consultant to the New York Giants, the New Jersey Nets and the Ottawa
Senators professional sports teams.
Ludwig G.
Kuttner was President and Chief Executive Officer of Hampshire Group, Limited
(‘‘Hampshire’’), a holding company that markets apparel for men and women, from
1979 to 1992 and from 1994 through 2006. He
continues to serve as Managing Member of Hampshire Investments, Inc. and K
Holdings, LLC, two investment companies. Previously, he served in various
capacities in the textile industry and as an owner and developer of real
property.
Timothy
P. McCann has been Vice President and General Manager – DuPont Electronic
Technologies since June 2007. Prior to that, Mr. McCann was DuPont
Engineering Polymers' Global Director - Marketing Sales and Development, and
Regional Director – DuPont Engineering Polymers, Americas, since August
2005. Between November 1999 and August 2005, Mr. McCann served as
Global Business Director for various DuPont divisions, including Fluoropolymers,
Nafion® and Engineering Polymers. Mr. McCann has been employed by
DuPont in several capacities since joining DuPont in 1980.
Arthur A.
Oliner has been Professor Emeritus of Electrophysics at Polytechnic University
(formerly Polytechnic Institute of Brooklyn) since 1990. Prior to that, he was
head of its Electrical Engineering Department from 1966 until 1974, and was the
Director of its Microwave Research Institute from 1967 to 1982. After 1982, he
returned to teaching and conducting research programs in microwave integrated
circuits until his retirement in 1990. He was elected a member of the National
Academy of Engineering, a Fellow of the IEEE, the AAAS, and the British IEE, and
he received an honorary doctorate from the University of Rome, Italy.
Dr. Oliner is the author of almost 300 published papers and three books. He
has received many awards, including two gold medals, for his contributions to
the microwave field. He has been an engineering consultant for such companies as
IBM, Boeing, Raytheon, Hughes and Rockwell.
Harold J.
Raveché has been President of the Stevens Institute of Technology since 1988.
Prior to that, he was the Dean of Rensselaer Polytechnic Institute from 1985
until 1988. He was a member of the U.S. Trade and Technology missions to Israel
in 1998, Brazil in 1999 and Korea and Taiwan in 2000.
There are
no family relationships among our directors or nominees for
directors.
THE
BOARD OF DIRECTORS UNANIMOUSLY
RECOMMENDS
A VOTE FOR EACH
OF THE NOMINEES.
The
following table sets forth certain information with respect to each of our
executive officers.
Name
|
|
Age
|
|
Current Position
|
Mason
N. Carter
|
|
63
|
|
Chairman
of the Board, President and Chief Executive Officer
|
J.
Robert Patterson
|
|
51
|
|
Vice
President – Finance, Chief Financial Officer, Treasurer and
Secretary
|
Reynold
K. Green
|
|
50
|
|
Vice
President and Chief Operating Officer
|
Jayson
E. Hahn
|
|
41
|
|
Vice
President, Information Technology and Chief Information
Officer
|
James
J. Logothetis
|
|
49
|
|
Vice
President and Chief Technology Officer
|
Adriana
Mazza
|
|
57
|
|
Vice
President, Human Resources
|
Michael
Pelenskij
|
|
48
|
|
Vice
President, Manufacturing
|
Paul
Skolnick
|
|
46
|
|
Vice
President, Business Development
|
|
|
|
|
|
Information
regarding Mr. Carter is set forth on page 5.
Mr.
Patterson has been Vice President, Finance, Chief Financial Officer and
Treasurer since joining Merrimac on December 11, 2008 and was appointed
Secretary on March 18, 2009. Prior to joining Merrimac, Mr. Patterson
was the Chief Financial Officer of Third Wave Business Systems from March 2008
to September 2008. From December 2000 through March 2008 Mr.
Patterson served as Vice President, Chief Financial Officer and Treasurer of
IFTH Acquisition Corp. (“IFTH”), formerly InfoTech USA Inc., where he also
served as their Secretary from January 2006 to March 2008.
Mr. Green
was appointed Vice President and Chief Operating Officer on
January 1, 2005. He had been Vice President and General Manager since
November 2002. He was Vice President and General Manager of the RF
Microwave Products Group since January 2000. He was Vice President, Sales
from March 1997 to January 2000 and Vice President of Manufacturing
from April 1996 to March 1997. He was a member of the Board of
Directors from April 1996 to May 1997 and did not seek re-election to
the Board.
Mr. Hahn
was appointed Vice President, Information Technology and Chief Information
Officer in October 2000, after serving as Director, Network Services since
June 1998. He served as Manager, Network Services from June 1997 to
June 1998 and was Information Technology Support Specialist from
December 1996 to June 1997.
Mr. Logothetis
was appointed Vice President and Chief Technology Officer in March 2002.
Mr. Logothetis was appointed Vice President, Multi-Mix ® Engineering in May 1998,
after rejoining Merrimac in January 1997 to serve as Director, Advanced
Technology. Prior to rejoining Merrimac, he served as a director for
Electromagnetic Technologies, Inc. in 1995 and became Vice President of
Microwave Engineering at such corporation in 1996. From 1984 through 1994,
Mr. Logothetis had various engineering positions with Merrimac including
Group Manager, Engineering.
Mrs. Mazza
was appointed Vice President, Human Resources in December 2005, after
serving as our Manager of Human Resources from September 2002 to
December 2005. She joined us in May 2000, serving in various human
resource capacities until September 2002. Prior to joining Merrimac, she
worked for Monroe Systems for Business, a division of Litton Industries; Exxon
Office Systems, a division of Exxon Corporation and did private consulting work
in both profit and nonprofit capacities.
Mr. Pelenskij
was appointed Vice President, Manufacturing in January 2000 after serving
as our Director of Manufacturing from January 1999 to January 2000.
Prior to January 1999, Mr. Pelenskij held the positions of Manager of
Screened Components, RF Design Engineer, and District Sales Manager since
joining us in 1993.
Mr.
Skolnick was appointed Vice President, Business Development in June 2008 after
serving as both Vice President and Director of Sales since joining Merrimac in
September 2006. From 1997 to 2006 Mr. Skolnick held Global Account
Manager and Marketing Director positions at Epcos, Inc.
There are
no family relationships among our executive officers.
CERTAIN
RELATIONSHIPS AND RELATED TRANSACTIONS
During
fiscal year 2008, our General Counsel, Katten Muchin Rosenman LLP, was paid
$364,000 for providing us legal services. Mr. E. Cohen, a director of
the Company, is Counsel to the firm of Katten Muchin Rosenman LLP but does not
share in any fees we pay to the firm.
During
fiscal years 2008, we retained Career Consultants, Inc. and SK Associates to
perform executive searches and to provide other related services. We paid an
aggregate of $6,000 to these companies during 2008. Dr. Goldberg, a director of
the Company, is the Chairman and Chief Executive Officer of each of these
companies.
SECTION
16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Section 16(a)
of the Securities Exchange Act of 1934 requires our directors and executive
officers, and persons who own more than ten percent of the Common Stock, to file
with the SEC initial reports of ownership and reports of changes in ownership of
Common Stock. Officers, directors and greater than ten percent stockholders are
required by SEC regulation to furnish to us copies of all Section 16(a)
reports they file.
To our
knowledge, based solely on our review of the copies of such reports furnished to
us and written representations that no other reports were required, our
officers, directors and greater than ten percent stockholders complied with
these Section 16(a) filing requirements with respect to the Common Stock during
the fiscal year ended January 3, 2009, with the exception of Paul Skolnick, an
officer of the Company, who filed a late Form 3 in July 2008.
DIRECTOR
INDEPENDENCE
During
the year ended January 3, 2009, the Board has determined that a majority of the
Board is independent under the definition of independence and in compliance with
the listing standards of the AMEX listing requirements. Based upon these
standards, the Board has determined that all of the directors are independent,
with the exception of Mr. Carter, our Chairman, President and Chief
Executive Officer.
MEETINGS
AND COMMITTEES OF THE BOARD OF DIRECTORS
During
the fiscal year that ended on January 3, 2009, the Board held eight
meetings. Each director attended at least 75% of the aggregate number
of meetings of the Board and of the committees on which such director served
during fiscal year 2008. All of the current directors attended our
2008 Annual Meeting except Fernando L. Fernandez and Timothy P.
McCann.
The Board
has a standing Audit Committee, Compensation Committee, Management Committee,
and Governance and Nominating Committee. Certain of the directors
also sit on our advisory Technology Strategy Committee.
The Audit
Committee currently consists of Mr. E. Cohen (chair) and Dr. Raveché, each of
whom is independent as defined in Section 803(A) of the AMEX listing
standards. Prior to the 2008 Annual Meeting, Mr. Albert H. Cohen, a
former director of the Company, served on the Audit Committee. The
Audit Committee’s function is to provide assistance to the Board in fulfilling
the Board’s oversight functions relating to the quality and integrity of our
financial reports, monitor our financial reporting process and internal control
system, and perform such other activities consistent with its charter and our
By-laws as the Committee or the Board deems appropriate. The Audit
Committee produces an annual report for inclusion in our proxy
statement. The Audit Committee is directly responsible for the
appointment, compensation and oversight of the work of the independent
registered public accounting firm (including resolution of disagreements between
our management and the independent registered public accounting firm regarding
financial reporting) for the purpose of preparing or issuing an audit report or
related work. The Audit Committee must pre-approve all audit and non-audit
services to be provided to us by our independent registered public accounting
firm. The Committee carries out all functions required by the AMEX, the SEC and
the federal securities laws. The Board has determined that Mr. E. Cohen, in
addition to being “independent,”
is an “audit committee financial expert” as defined in the SEC’s Regulation S-K,
Item 407(d). Mr. E. Cohen’s biographical information is on page
6. During fiscal year 2008, the Audit Committee held seven meetings.
The Audit Committee’s charter is available on our website at
www.merrimacind.com.
The
Compensation Committee is comprised of Dr. Goldberg (chair), Mr. E. Cohen and
Dr. Raveché, each of whom is independent as defined in Section 803(A) of the
AMEX listing standards. Prior to the 2008 Annual Meeting, Mr. A.
Cohen served on the Compensation Committee. The purpose of the
Compensation Committee is to oversee the responsibilities relating to
compensation of our executives, administer our equity based employee incentive
benefit plans and produce a report on executive compensation for inclusion in
our proxy statement. The Compensation Committee may not delegate its
authority. The Compensation Committee also relies in part on the
recommendations of Mr. Carter in setting the compensation of executive officers
reporting to him. SK Associates, of which Dr. Goldberg is Chairman
and Chief Executive Officer, prepared an analysis of compensation for all of the
executive officers, with the exclusion of Mr. Carter, but was not compensated
for the report. The compensation consultants were instructed to
review the scope and responsibilities of the executive positions and associated
executive compensation levels, with the exclusion of Mr. Carter, as compared to
similarly situated companies. During fiscal year 2008, the
Compensation Committee held one meeting. The Compensation Committee’s charter is
available on our website at www.merrimacind.com.
Messrs.
Carter and E. Cohen currently serve on the Management
Committee. Prior to the 2008 Annual Meeting, Mr. A. Cohen served on
the Management Committee. The Management Committee recommends to the
Board the strategic business direction for us and evaluates the impact of
current changes in the business environment in which we
operate. During fiscal year 2008, the Management Committee did not
meet.
The
Governance and Nominating Committee is comprised of Mr. E. Cohen (chair), Dr.
Goldberg and Dr. Raveché, each of whom is independent as defined in Section
803(A) of the AMEX listing standards. This Committee is responsible
for (1) identifying and recommending to the Board individuals qualified to
become Board and Committee members; (2) maintaining that a majority of the Board
members are independent and that all the members of the Audit, Compensation and
Governance and Nominating Committees are independent as required; (3) developing
and recommending to the Board a set of corporate governance principles
applicable to us; and (4) addressing corporate governance issues and
recommending proposals and actions for the Board’s consideration. We
have not paid any third party a fee to assist in the process of identifying and
evaluating candidates for director. During fiscal year 2008, the
Governance and Nominating Committee held one meeting. The
Governance and Nominating Committee’s charter is available on our website at
www.merrimacind.com.
The
Technology Strategy Committee (which was formed in December 2005) is comprised
of Dr. Fernandez (chair), Dr. Oliner, and Dr. Raveché. The Technology
Strategy Committee advises the Board regarding progress in the development of
our Multi-Mix® technologies, prioritizing our efforts in this area, identifying
investment needs and opportunities, and educating customers on the capabilities
of the Multi-Mix® technologies. During fiscal year 2008, the
Technology Strategy Committee held 5 meetings.
NOMINATIONS
FOR THE BOARD OF DIRECTORS
The
Governance and Nominating Committee of the Board considers director candidates
based upon a number of qualifications, including their independence, knowledge,
judgment, integrity, character, leadership, skills, education, experience,
financial literacy, standing in the community and ability to foster a diversity
of backgrounds and views and to complement the Board’s existing strengths. There
are no specific, minimum or absolute criteria for Board membership. The
Governance and Nominating Committee seeks directors who have demonstrated an
ethical and successful career. This may include experience as a senior executive
of a publicly traded corporation, management consultant, investment banker,
partner at a law firm or registered public accounting firm, professor at an
accredited law or business school, experience in the management or leadership of
a substantial private business enterprise, educational, religious or
not-for-profit organization, or such other professional experience as the
Committee shall determine shall qualify an individual for Board service. The
Committee shall make every effort to ensure that the Board and its Committees
include at least the required number of independent directors, as that term is
defined by applicable standards promulgated by the AMEX and/or the SEC.
Backgrounds giving rise to actual or perceived conflicts of interest are
undesirable. In addition, prior to recommending to the Board the nomination of
an existing director for re-election to the Board, the Committee will consider
and review such existing director’s Board and
Committee attendance and performance, independence, experience, skills and the
contributions that the existing director brings to the Board.
The
Governance and Nominating Committee has not in the past relied upon third-party
search firms to identify director candidates, but may employ such firms if so
desired. The Governance and Nominating Committee generally relies upon, receives
and reviews recommendations from a wide variety of contacts, including current
executive officers, directors, community leaders, and stockholders as a source
for potential director candidates. The Board retains complete independence in
making nominations for election as a member of the Board.
The Governance and Nominating Committee
will consider qualified director candidates recommended by stockholders in
compliance with our procedures and subject to applicable inquiries. The
Governance and Nominating Committee’s evaluation of candidates recommended by
stockholders does not differ materially from its evaluation of candidates
recommended from other sources. Any stockholder may recommend nominees for
director at least 120 calendar days prior to the date on which our proxy
statement was released to
stockholders in connection with the previous year’s annual meeting, by writing
to the Secretary, Merrimac Industries, Inc., 41 Fairfield Place, West Caldwell,
NJ 07006, giving the name, company stockholdings and contact information of the
person making the nomination, the candidate’s name, address and other contact
information, any direct or indirect holdings of our securities by the nominee,
any information required to be disclosed about directors under applicable
securities laws and/or stock exchange requirements, information regarding
related party transactions with us and/or the stockholder submitting the
nomination, and any actual or potential conflicts of interest, the nominee’s
biographical data, current public and private company affiliations, employment
history and qualifications and status as ‘‘independent’’ under applicable
securities laws and/or stock exchange requirements. All of these communications
will be reviewed by our Secretary and forwarded to the Chair of the Governance
and Nominating Committee for further review and consideration in accordance with
this policy. Any such stockholder recommendation should be accompanied by a
written statement from the candidate of his or her consent to be named as a
candidate and, if nominated and elected, to serve as a
director.
Our
management has the primary responsibility for the financial statements and the
reporting process, including our system of internal controls and disclosure
controls and procedures. The independent registered public accounting firm
audits our financial statements and expresses an opinion on the financial
statements based on the audit. The Audit Committee oversees on behalf of the
Board (i) our accounting and financial reporting processes and (ii) the audits
of our financial statements.
We met
and held discussions with management and J.H. Cohn LLP, our independent
registered public accounting firm for fiscal 2008. Management represented to us
that our consolidated financial statements for the fiscal year ended January 3,
2009 were prepared in accordance with accounting principles generally accepted
in the United States. We reviewed and discussed the consolidated financial
statements with both management and J.H. Cohn LLP. We also discussed with J. H.
Cohn LLP the matters required to be discussed by Statement on Auditing Standards
No. 61 (Communications with Audit Committees).
We
discussed with J.H. Cohn LLP the overall scope and plans for the audit. We met
with J.H. Cohn LLP, with and without management, to discuss the results of their
examination, their evaluation of our internal controls, and the overall quality
of our financial reporting.
We
discussed with J.H. Cohn LLP their independence from management and us, and
received J.H. Cohn LLP’s written disclosures and letter required by the Public
Company Accounting Oversight Board regarding the independent registered public
accounting firm’s communications with the Audit Committee concerning
independence.
Based on
the foregoing, we recommended that the audited consolidated financial statements
be included in our Annual Report on Form 10-K for the fiscal year ended January
3, 2009, for filing with the SEC.
Audit
Committee
Edward H.
Cohen, Chair and Audit Committee Financial Expert
Harold J.
Raveché
STOCKHOLDER
COMMUNICATIONS WITH THE BOARD OF DIRECTORS
Any
stockholder or other interested party who desires to communicate with our
Chairman of the Board or any of the other members of the Board may do so by
writing to: Board of Directors, c/o Chairman of the Board of Directors, Merrimac
Industries, Inc., 41 Fairfield Place, West Caldwell, NJ 07006. Communications
may be addressed to the Chairman of the Board, an individual director, a Board
Committee, the non-management directors or the full Board. Communications
received by the Chairman of the Board will then be distributed to the
appropriate directors unless the Chairman determines that the information
submitted constitutes ‘‘spam,’’ lewd material and/or communications offering to
buy or sell products or services.
EXECUTIVE
AND DIRECTOR COMPENSATION
Summary
Compensation Table for 2008 and 2007
The table
below summarizes the total compensation earned by our Chief Executive Officer,
our two most highly compensated executive officers other than the Chief
Executive Officer, and Mr. Condon, who would have been included as one of the
two most highly compensated executive officers other than the Chief Executive
Officer had he not resigned before the end of the fiscal year (the “Named
Executive Officers”) for the fiscal years ended January 3, 2009 and December 29,
2007. Mr. Carter’s compensation is determined pursuant to his
employment agreement with us, dated April 11, 2006.
Name
and Principal Position
|
|
Year
|
|
Salary
($)
|
|
|
Option
Awards ($) (2)
|
|
|
All Other
Compensation ($) (3)
|
|
|
Total
($)
|
|
Mason
N. Carter
|
|
2008
|
|
|
338,394 |
|
|
|
— |
|
|
|
34,889 |
|
|
|
373,283 |
|
Chairman,
President and Chief Executive Officer
|
|
2007
|
|
|
332,010
|
|
|
|
56,050
|
|
|
|
27,657
|
|
|
|
415,717
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Reynold
K. Green
|
|
2008
|
|
|
198,750 |
|
|
|
— |
|
|
|
19,104 |
|
|
|
217,854 |
|
Vice
President and Chief Operating Officer
|
|
2007
|
|
|
195,000
|
|
|
|
17,256
|
|
|
|
16,705
|
|
|
|
228,961
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Paul
Skolnick
|
|
2008
|
|
|
168,662 |
|
|
|
— |
|
|
|
10,662 |
|
|
|
179,324 |
|
Vice
President, Business Development
|
|
2007
|
|
|
128,664 |
|
|
|
8,628 |
|
|
|
11,210 |
|
|
|
148,502 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Robert
V. Condon
|
|
2008
|
|
|
188,595 |
|
|
|
— |
|
|
|
7,755 |
|
|
|
196,350 |
|
Former
Vice President, Finance, Chief Financial Officer, Treasurer and Secretary
(1)
|
|
2007
|
|
|
191,037
|
|
|
|
17,256
|
|
|
|
6,168
|
|
|
|
214,461
|
|
(1)
|
Effective
November 6, 2008, Robert V. Condon resigned as Vice President, Finance,
Chief Financial Officer, Treasurer and Secretary of Merrimac Industries,
Inc.
|
(2)
|
The
value of stock option awards was calculated using the Black-Scholes method
in accordance with SFAS No. 123R. A discussion of the
assumptions used in calculating the Black-Scholes values may be found in
Notes 1 and 7 of our audited Consolidated Financial Statements contained
in our Form 10-K for the year ended January 3, 2009, which accompanies
this Proxy Statement. The 2007 grant date of each of the awards in this
column was April 25, 2007. One-third of each such option vests
on each of the first, second and third anniversaries of the grant
dates.
|
(3)
|
The
following table describes each component of the All Other Compensation
column in the Summary Compensation
Table.
|
|
|
|
|
|
|
|
|
|
|
|
|
Travel
|
|
|
|
|
|
Fiscal
|
|
Car
|
|
|
Life
|
|
|
Disability
|
|
|
Accident
|
|
|
|
|
Name
|
Year
|
|
Allowance
($)
|
|
|
Insurance
($)
|
|
|
Insurance
($)
|
|
|
Insurance
($)
|
|
|
Totals ($)
|
|
Mason
N. Carter
|
2008
|
|
|
23,766 |
(a) |
|
|
5,730 |
|
|
|
5,252 |
|
|
|
141 |
|
|
|
34,889 |
|
|
2007
|
|
|
20,684 |
(a) |
|
|
1,260 |
|
|
|
5,263 |
|
|
|
450 |
|
|
|
27,657 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Reynold
K. Green
|
2008
|
|
|
17,263 |
(a) |
|
|
1,700 |
|
|
|
— |
|
|
|
141 |
|
|
|
19,104 |
|
|
2007
|
|
|
16,000 |
(a) |
|
|
255 |
|
|
|
— |
|
|
|
450 |
|
|
|
16,705 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Paul
Skolnick
|
2008
|
|
|
10,521 |
|
|
|
— |
|
|
|
— |
|
|
|
141 |
|
|
|
10,662 |
|
|
2007
|
|
|
10,760 |
|
|
|
— |
|
|
|
— |
|
|
|
450 |
|
|
|
11,210 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Robert
V. Condon
|
2008
|
|
|
7,614 |
|
|
|
— |
|
|
|
— |
|
|
|
141 |
|
|
|
7,755 |
|
|
2007
|
|
|
5,718 |
|
|
|
— |
|
|
|
— |
|
|
|
450 |
|
|
|
6,168 |
|
(a) Represents
the lease value of the vehicle for fiscal years 2008 and 2007, and the
respective insurance, gasoline, maintenance and repair costs.
Compensation
of President and Chief Executive Officer
We have
an Employment Agreement, dated April 11, 2006, with Mr. Carter,
our President and Chief Executive Officer, which provides that Mr. Carter’s
annual base salary is $332,000. The initial term of this Employment Agreement
ends on December 31, 2010, and will be renewable for successive
12-month periods unless terminated pursuant to the terms of the Employment
Agreement. In addition, Mr. Carter will be eligible to participate in our
medical benefits, life insurance, 401(k) and similar programs generally
available to employees. Mr. Carter will also be eligible to participate in
our stock purchase, stock option, and long term incentive plans, and to receive
bonuses, in the sole discretion of the Compensation Committee of our Board of
Directors. We will maintain a $500,000 term life insurance policy for
Mr. Carter’s beneficiaries.
Under the
Employment Agreement, Mr. Carter will be entitled to receive a ‘‘Special
Retirement Benefit’’ of $75,000 per year if we achieve pre-tax earnings of
$9 million in the aggregate over the three fiscal years prior to his
retirement at or over age 65 (‘‘Performance Target’’). In addition,
Mr. Carter would receive the Special Retirement Benefit if we terminate him
without cause, if he resigns for ‘‘good reason,’’ or his employment is
terminated as a result of a ‘‘disability,’’ and in any such case we have also
achieved the Performance Target. During the term and for a period of three years
following such retirement or termination (‘‘Restrictive Period’’), and for as
long as Mr. Carter is receiving the Special Retirement Benefit,
Mr. Carter is bound to a confidentiality, non-competition and
non-solicitation agreement with us. However, if after the Restrictive Period,
Mr. Carter gives written notice to us of his forfeiture of the Special
Retirement Benefit, Mr. Carter would be released from the non-competition
and non-solicitation agreement.
In
addition, the Employment Agreement provides various payments and benefits upon
Mr. Carter’s termination of employment with us due to his death or
‘‘disability’’ (as defined in the Employment Agreement), Mr. Carter’s
termination of employment by us with or without cause (as defined in the
Employment Agreement) and termination of employment by Mr. Carter for
‘‘good reason’’ (as defined in the Employment Agreement). If Mr. Carter’s
employment is terminated within 12 months following a ‘‘change in control’’ (as
defined in the Employment Agreement), Mr. Carter will receive, payments and
benefits that are in lieu of those payments and benefits available to
Mr. Carter upon termination of employment in the absence of a change in
control.
If
Mr. Carter’s employment terminates due to his death, we will provide to
Mr. Carter’s estate all salary and benefits accrued by Mr. Carter but
unpaid as of the date of his death.
If
Mr. Carter’s employment terminates due to his disability, we will provide
to Mr. Carter all salary and benefits accrued by Mr. Carter but unpaid
as of the date of termination. We will pay Mr. Carter his Special
Retirement Benefit to the extent that the conditions for payment of such benefit
have been met. Mr. Carter has a ‘‘disability’’ for purposes of the
Employment Agreement if, as a result of physical or mental illness or injury,
Mr. Carter is unable to perform the essential duties of his position for a
period of 90 consecutive work days or for a period of 120 non-consecutive work
days in a 12-month period, or poses a direct threat to his own safety and health
or that of others and there is no reasonable accommodation that can be provided
by us that would allow Mr. Carter to perform the essential functions of his
position as determined under applicable law.
If we
terminate Mr. Carter’s employment for ‘‘cause’’, we will provide to
Mr. Carter all salary and benefits accrued by Mr. Carter but unpaid as
of the date of termination. For purposes of the Employment Agreement, ‘‘cause’’
means Mr. Carter’s: (i) willful failure to perform his normal and customary
duties for an extended period for any reason, other than due to disability; (ii)
gross negligence or willful misconduct, including, without limitation, fraud,
embezzlement or intentional misrepresentation; (iii) commission of, or
indictment or conviction for, a felony; (iv) willful engagement in competitive
activities against us, including, without limitation, purposely aiding a
competitor; (v) misappropriation of a material opportunity of ours; or (vi)
violation of any material provision of the Employment Agreement, and in each
case Mr. Carter has failed to cure such act (if curable as determined by
the Board) within ten days after receipt of written notice from us of such act
or, if reasonable under the circumstances, such additional period of time during
which Mr. Carter is using his best efforts to so cure, not to exceed 30
days in the aggregate.
If
Mr. Carter terminates his employment for ‘‘good reason’’ or we terminate
Mr. Carter’s employment without cause, we will provide Mr. Carter with
the following payments and benefits (i) his then applicable base salary
beginning six months plus one day after
the date of termination until the later of (A) the end of the term of the
Employment Agreement plus six months and one day and (B) the date which is
12 months after the date of termination plus six months and one day, (ii)
continued group medical coverage, under our group medical plan
in effect from time to time, on the same terms as provided to our other
executives until the later of (A) the end of the term of the Employment
Agreement plus six months and one day and (B) the date which is 12 months after
the date of termination plus six months and one day, (iii) if applicable, the
Special Retirement Benefit, (iv) in the case of an automobile owned or leased by
Mr. Carter, the car allowance provided under the Employment Agreement,
payable beginning six months plus one day after the date of termination until
the earlier of (A) 12 months after the date of termination plus six months and
one day and (B) the end of the term of the Employment Agreement plus six months
and one day, or, in the case of an automobile owned or leased by us, use of such
automobile from the date of termination until the earlier of (A) 12 months after
the date of termination and (B) the end of the then current term, (v) the option
to assume any remaining lease payments of the automobile provided under the
Employment Agreement, assuming the leased automobile is one of our automobiles,
or to purchase such automobile in accordance with the terms of its lease, (vi) a
payment in lieu of any bonus (the ‘‘In-Lieu Bonus’’) in an amount equal to the
average of Mr. Carter’s annual bonuses, if any, for the two fiscal years
ended immediately prior to the termination, which payment shall be made in
respect of each period of 12 months remaining during the term of the Employment
Agreement, and a pro-rated amount shall be paid in respect of any period of less
than 12 months, payable at the time that other annual bonuses are paid to our
other executives (or if no annual bonus is paid during a particular year, in
December of the applicable year) and in accordance with Section 409A of the
Code, and (vii) notwithstanding the terms of any of our option plans, all
unvested stock options to purchase shares of the our common stock granted by us
and held by Mr. Carter as of the date of termination (the ‘‘Executive
Options’’) under any of our option plans shall immediately vest and be
exercisable in accordance with their terms and, notwithstanding the terms of any
of our incentive plans, all restricted stock awarded under any incentive plans
held by Mr. Carter (‘‘Executive Restricted Stock’’) shall be vested and
free of restrictions. For purposes of the Employment Agreement, ‘‘good reason’’
means a material diminution of Mr. Carter’s duties and responsibilities or
a substantial reduction in Mr. Carter’s compensation and
benefits.
If,
within 12 months of a ‘‘change in control’’, Mr. Carter terminates his
employment for good reason or we terminate Mr. Carter’s employment without
cause, in lieu of the payments and benefits described above, we will provide
Mr. Carter with the following payments and benefits:(i) the greater of (x)
three times his then applicable base salary and (y) the base salary from the
date of termination to the end of the term of the Employment Agreement, payable
over a 12-month period beginning six months plus one day after the date of
termination, (ii) continued group medical coverage, under our group medical plan
in effect from time to time, on the same terms as provided to our other
executives until the later of (A) the third anniversary of the date of
termination and (B) the end of the term of the Employment Agreement, (iii) if
applicable, the Special Retirement Benefit, (iv) in the case of an automobile
owned or leased by Mr. Carter, the car allowance provided under the
agreement, payable beginning six months plus one day after the date of
termination until the later of (A) the third anniversary of the date of
termination plus six months and one day and (B) the end of the term of the
Employment Agreement plus six months and one day, or, in the case of an
automobile owned or leased by us, use of such automobile from the date of
termination until the later of (A) the third anniversary of the date of
termination and (B) the end of the term of the Employment Agreement, (v) the
option to assume any remaining lease payments of the automobile provided under
the Employment Agreement or to purchase such automobile in accordance with the
terms of its lease, and (vi) three times the In-Lieu Bonus, payable over a
12-month period beginning six months plus one day after the date of termination.
In the event of a change in control, all Executive Options shall immediately
vest and be exercisable in accordance with their terms and the Executive Stock
shall be vested and free of restrictions. In the event that these payment or
benefits give rise to the excise tax payable by Mr. Carter under Section
4999 of the Code, we will reduce the amount of such payments by the minimum
amount necessary to avoid payment of the excise tax.
Under the
Employment Agreement, the term ‘‘change in control’’ means (i) we are merged or
consolidated with, or, in any transaction or series of transactions, all or
substantially all of our business or assets shall be sold or otherwise acquired
by, another corporation or entity and, as a result thereof, our stockholders
immediately prior thereto shall not have at least 50% or more of the combined
voting power of the surviving, resulting or transferee corporation or entity;
(ii) any person (as that term is used in Sections 13(d) and 14(d)
of the Securities Exchange Act of 1934, as amended from time to time) who is not
an affiliate of ours or a 5% or more holder, in each case as of the date of this
the Employment Agreement, is or becomes the beneficial owner (as that term is
used in Section 13(d) of said Act and the applicable rules and regulations
thereof) of our stock entitled to cast more than 25% of the votes at
the time
entitled to be cast generally for the election of directors; or (iii) more than
50% of the members of the Board shall not be Continuing Directors. ‘‘Continuing
Directors’’ means our directors (A) who were members of the Board on
January 1, 2006 or (B) who subsequently became our directors and who
were elected or designated to be candidates for election as nominees of the
Board, or whose election or nomination for election by our stockholders was
otherwise approved, by a vote of a majority of the Continuing Directors then on
the Board).
No other
Named Executive Officer has an employment agreement with us. Please refer to
Potential Payments Upon Termination or Change-In-Control for such payments that
may be made to our other Named Executive Officers.
Outstanding
Equity Awards at Fiscal Year-End
The
following table provides information on the current holdings of outstanding
equity awards by the Named Executive Officers. This table shows
unexercised exercisable (vested) and unexercisable (unvested) option awards
during the fiscal year ended January 3, 2009. No stock
awards to any Named Executive Officer were outstanding as of January 3,
2009. The vesting schedule for the options held at fiscal year
end is disclosed by footnote to the following table.
|
|
Option
Awards
|
Name
|
|
Number
of Securities Underlying Unexercised Options
(#)
Exercisable
|
|
|
Number
of Securities Underlying Unexercised Options
(#)
Unexercisable
|
|
|
Option
Exercise Price
($)
|
|
Option Expiration Date
|
|
|
|
|
|
|
|
|
|
|
|
Mason
Carter
|
|
|
15,000 |
(1) |
|
|
— |
|
|
|
7.000 |
|
06/10/09
|
|
|
|
2,500 |
(2) |
|
|
— |
|
|
|
8.375 |
|
02/22/10
|
|
|
|
23,333 |
(3) |
|
|
11,667 |
(3) |
|
|
9.520 |
|
06/21/16
|
|
|
|
10,000 |
(4) |
|
|
20,000 |
(4) |
|
|
9.300 |
|
04/24/17
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Reynold
K. Green
|
|
|
3,500 |
(1) |
|
|
— |
|
|
|
7.000 |
|
06/10/09
|
|
|
|
8,250 |
(5) |
|
|
— |
|
|
|
9.040 |
|
03/27/15
|
|
|
|
6,666 |
(3) |
|
|
3,334 |
(3) |
|
|
9.520 |
|
06/21/16
|
|
|
|
3,333 |
(4) |
|
|
6,667 |
(4) |
|
|
9.300 |
|
04/24/17
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Paul
Skolnick
|
|
|
3,333 |
(3) |
|
|
1,667 |
(3) |
|
|
9.520 |
|
06/21/16
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Robert
V. Condon
|
|
|
— |
|
|
|
— |
|
|
|
— |
|
—
|
(1)
|
The
grant date of this award was June 11, 1999. This award vested
on the one year anniversary of the grant
date.
|
(2)
|
The
grant date of this award was February 23, 2000. This award
vested on the one year anniversary of the grant
date.
|
(3)
|
The
grant date of this award was June 22, 2006. One-third of each
such option vests on each of the first, second and third anniversaries of
the grant date.
|
(4)
|
The
grant date of this award was April 25, 2007. One-third of each
such option vests on each of the first, second and third anniversaries of
the grant date.
|
(5)
|
The
grant date of this award was March 28, 2005. This award vested
on the one year anniversary of the grant
date.
|
Potential
Payments Upon Termination or Change-In-Control
On
March 29, 2006, the Compensation Committee of the Board of Directors
adopted the Amended and Restated Severance Plan, which replaces the previous
plan adopted in September 2003, for key executives designated from time to
time by the Compensation Committee, including the Named Executive Officers, with
the exception of Mr. Carter. On December 13, 2007, the Board amended the
Severance Plan to provide that any determinations to be made by the Compensation
Committee pursuant to the Severance Plan will instead be made by the Board on
the recommendation of the Compensation Committee. The Severance Plan
provides, among other things, that if an executive is terminated by us without
‘‘cause’’ and other than on account of the executive’s death or ‘‘disability,’’
or if the executive resigns for ‘‘good reason’’ (as such terms are defined in
the Severance Plan) within 12 months following a ‘‘change in control’’ (as
defined therein), we, or a successor of ours, is obligated to pay to the
executive one or two times (as recommended by the Compensation Committee and
approved by the Board) his ‘‘annual base salary’’ (as defined in the Severance
Plan) and to continue to provide health insurance benefits for 24 months (to the
extent not covered by any new employer). However, to the extent that any
payments made under the Severance Plan would otherwise be subject to the excise
tax imposed under the Golden Parachute Payment provisions of Section 4999 of the
Internal Revenue Code of 1986, as amended (the ‘‘Code’’), we will reduce the
amount of such payments by the minimum amount necessary to avoid being subject
to such excise tax.
For
purposes of the Severance Plan, an executive’s ‘‘annual base salary’’ is the
executive’s regular basic annual compensation prior to any reduction under a
salary reduction agreement pursuant to Section 401(k) or Section 125 of the
Code, and will not include (without limitation) cost of living allowances, fees,
retainers, reimbursements, bonuses, incentive awards, prizes or similar
payments. The executive has a ‘‘disability’’ for purposes of the Severance Plan
if, as result of physical or mental illness or injury, the executive is unable
to perform the essential duties of his or her position for a period of 90
consecutive days or for a period of 120 non-consecutive days in any 12-month
period, or poses a direct threat to the safety and health of the executive or
others and there is no reasonable accommodation that we can that would allow the
executive to perform the essential functions of the executive’s position as
determined by applicable law.
All
payments under the Severance Plan will be payable at such times as recommended
by the Compensation Committee and approved by the Board provided that all such
payments are made prior to the later of (1) March 15 of the calendar year
following the year in which the termination occurs and (2) two and one-half
months after the end of our year end in which such termination occurred. All
payments will be made so as to comply with Section 409A of the Code and the
Severance Plan may need to be further amended to comply with final regulations
recently issued under Section 409A of the Code by the US Department of Treasury
and the Internal Revenue Service. In connection with any payment under the
Severance Plan, the Compensation Committee may recommend and the Board may
require that the executive enter into non-competition/non-solicitation and
confidentiality agreements as it deems appropriate. If an executive has entered
into an agreement with us, which agreement covers the subject matter of the
Severance Plan, such agreement will govern so that the executive will not be
entitled to payments under both the agreement and the Severance Plan. The
Severance Plan is filed as an exhibit to our Annual Report on Form 10-K for the
year ended December 31, 2005, and the Amendment to the Severance Plan
is filed as an exhibit to our Annual Report on Form 10-K for the year ended
December 29, 2007.
For
purposes of the Severance Plan, ‘‘change in control’’ shall mean and be deemed
to have occurred if: (i) we have merged or consolidated with, or, in any
transaction or series of transactions, all or substantially all of our business
or assets shall be sold or otherwise acquired by, another corporation or entity
and, as a result thereof, our stockholders immediately prior thereto shall not
have at least 50% or more of the combined voting power of the surviving,
resulting or transferee corporation or entity, (ii) any person (as that term is
used in Sections 13(d) and 14(d) of the Exchange Act) who is not an affiliate of
ours or a 5% or more holder, in each case as of January 1, 2006, is or
becomes the beneficial owner (as that term is used in Section 13(d) of the
Exchange Act) of our stock entitled to cast more than 25% of the votes at the
time entitled to be cast generally for the election of directors, or (iii) more
than 50% of the members of the Board shall not be ‘‘continuing directors.’’
Under the Severance Plan, ‘‘continuing directors’’ are our directors (i) who
were members of the Board on January 1, 2006, or (ii) who subsequently
became our directors and who were elected or designated to be candidates for
election as nominees of the Board, or whose election or nomination for election
by our stockholders was otherwise approved, by a vote of a majority of the
continuing directors then on the Board.
Under the
Severance Plan, ‘‘cause’’ means the executive’s (1) willful failure to perform
his or her normal and customary duties for an extended period of time for any
reason, other than disability, (ii) gross negligence or willful misconduct,
including but not limited to fraud, embezzlement or intentional
misrepresentation, (iii) commission of, or indictment or conviction for, a
felony, (iv) misappropriation of a material opportunity of ours, (v) willfully
engaging in competitive activities against us or purposely aiding a competitor
of ours, or (vi) violation of any fiduciary duty owed to us or any subsidiaries
or any material provision of any agreement the executive has with us or any
subsidiary and, in each case, the executive has failed to cure the violation (if
curable as determined by us) within ten days after receipt of written notice
from us of such violation or, if reasonable under the circumstances, such
additional period of time during which the executive is using his best efforts
to so cure, not to exceed 30 days in the aggregate.
In addition, the Severance Plan
currently defines ‘‘good reason’’ to mean the occurrence (without the
executive’s prior express written consent) of any one of the following acts, or
failures to act: (i) a material diminution of the duties and responsibilities of
the executive, (ii) a substantial reduction in compensation or benefits of the
executive, (iii) any failure by us to comply with any of the provisions of the
Severance Plan, other than an isolated, insubstantial and inadvertent failure
not occurring in bad faith and which is remedied by us promptly after receipt
of notice thereof given by the executive, (iv) any purported termination of the
executive’s employment which is not pursuant to a ‘‘notice of termination’’
under the Severance Plan (citing specific provisions of the Severance Plan
relied upon in the termination and detain the facts and circumstances claimed to
provide a basis thereof), or (v) the relocation of our principal executive
offices where the executive works at a location more than 25 miles from its
location on the date of the adoption of the Severance Plan or our requiring the
executive to be based anywhere other than the our principal executive
offices.
The Board
may amend or terminate the Severance Plan in whole or in part at any time upon
notice to all of the participating executives; provided, however, that,
subsequent to a change in control or during the period of 180 days prior to a
change in control, no such amendment which could adversely affect the rights of
any executive nor any termination shall become effective until the expiration of
one year following the change in control.
Director
Compensation Table
Each
director who is not an employee of ours receives a monthly director’s fee of
$1,500, plus an additional $500 for each meeting of the Board and of any
Committees of the Board attended. In addition, the Chair of the Audit
Committee receives an annual fee of $2,500 for his services in such
capacity. The directors are also reimbursed for reasonable travel
expenses incurred in attending Board and Committee meetings.
In
addition, pursuant to the 2006 Stock Option Plan, each non-employee director is
granted an option to purchase 2,500 shares of the Common Stock of the Company on
the date of each Annual Meeting of Stockholders. Such options have a three-year
vesting period. Each such grant has an exercise price equal to the
fair market value on the date of such grant and will expire on the tenth
anniversary of the date of the grant. On June 26, 2008, non-qualified stock
options to purchase an aggregate of 17,500 shares were issued to seven directors
at an exercise price of $5.15 per share. Also on June 26, 2008,
pursuant to the 2006 Non-Employee Directors' Stock Plan, six directors each
received a grant of 1,500 shares of restricted stock at a fair market value of
$5.15 per share. One third of such restricted stock vests on the
anniversary of the grant date over a three-year period.
During
2008, it was discovered that certain directors and a former director had been
awarded certain options for the Company’s common stock for a term in excess of
the term provided for in a Company stock option plan in error. Such
directors and the former director received cash payments during 2008 (as listed
below) constituting the difference between the exercise price of such stock
options and the market price of the Company’s common stock as of the date when
such options expired in accordance with the terms of such Company stock option
plan, which such time was prior to the time set forth in the erroneous contracts
associated with such stock options: Edward Cohen $5,000; Fernando
Fernandez $5,000; Joel Goldberg $5,000; Arthur Oliner $5,000; Harold Raveché
$5,000; and David Miller (former director) $5,000.
On
December 11, 2008, Edward Cohen received a grant of 1,000 shares of common stock
of the Company at a fair market value of $2,200 for his service as chairman of
the Board’s Audit Committee.
The table
below summarizes the compensation of directors for fiscal year
2008.
Name
|
|
Fees
Earned or
Paid
in Cash
($)
|
|
|
Stock
Awards
($)
(1) (3)
|
|
|
Option
Awards
($) (2) (3)
|
|
|
All
Other
Compensation
($)
|
|
|
Total
($)
|
|
Albert
H. Cohen (4)
|
|
|
11,500 |
|
|
|
26,285 |
|
|
|
3,792 |
|
|
20,956
|
(5) |
|
|
62,533 |
|
Edward
H. Cohen
|
|
|
33,500 |
|
|
|
13,352 |
|
|
|
4,832 |
|
|
|
— |
|
|
|
51,684 |
|
Fernando
L. Fernandez
|
|
|
28,500 |
|
|
|
11,152 |
|
|
|
4,832 |
|
|
|
— |
|
|
|
44,484 |
|
Joel
H. Goldberg
|
|
|
27,500 |
|
|
|
11,152 |
|
|
|
4,832 |
|
|
|
6,000 |
(6) |
|
|
49,484 |
|
Ludwig
G. Kuttner
|
|
|
21,500 |
|
|
|
6,392 |
|
|
|
2,690 |
|
|
|
— |
|
|
|
30,852 |
|
Timothy
P. McCann
|
|
|
25,000 |
(7) |
|
|
— |
|
|
|
1,040 |
|
|
|
— |
|
|
|
26,040 |
|
Arthur
A. Oliner
|
|
|
26,500 |
|
|
|
11,152 |
|
|
|
4,832 |
|
|
|
36,000 |
(8) |
|
|
78,484 |
|
Harold
J. Raveche
|
|
|
33,500 |
|
|
|
11,152 |
|
|
|
4,832 |
|
|
|
— |
|
|
|
49,484 |
|
(1)
|
In
accordance with SFAS No. 123R, our charge to earnings in fiscal year 2008
for each director’s grant of 1,500 shares of restricted stock in 2008 was
$1,500, or $9,000 in the aggregate for six directors, our charge to
earnings in fiscal year 2008 for each director’s grant of 1,500 shares of
restricted stock in 2007 was $4,890, or $34,320 in the aggregate for seven
directors and our charge to earnings in fiscal year 2008 for each
director’s grant of 1,500 shares of restricted stock in 2006 was $4,760,
or 28,560 in the aggregate for six directors. This total value
for 2008 was calculated by multiplying the number of shares of stock at
its fair market value of $5.15 per share, divided by a 36 month vesting
period, and multiplying by seven, the number of months in fiscal year 2008
that the grant covered, added to the value calculated by multiplying the
number of shares of stock at its fair market value of $9.78 per share,
divided by a 36 month vesting period, and multiplying by twelve, the
number of months in fiscal year 2008 that the 2007 grant covered, added to
the value calculated by multiplying the number of shares of stock at its
fair market value of $9.52 per share, divided by a 36 month vesting
period, and multiplying by twelve, the number of months in fiscal year
2008 that the 2006 grant covered. This charge is based on the market
values of the restricted stock when issued, amortized over three years of
service.
|
(2)
|
Each
of the directors received options to purchase 2,500 shares, which were
granted on June 26, 2008. The fair value of each director’s
award granted pursuant to the 2006 Stock Option Plan was $5,350 at $2.14
per share, using the Black-Scholes method in accordance with SFAS No.
123R. Each of the directors received options to purchase 2,500 shares,
which were granted on June 20, 2007. The fair value of each
director’s award granted pursuant to the 2006 Stock Option Plan was $4,950
at $1.98 per share, using the Black-Scholes method in accordance with SFAS
No. 123R. Each of the directors received options to purchase 2,500 shares,
which were granted on June 22, 2006. The fair value of each
director’s award pursuant to the 2006 Stock Option Plan was $6,425 at
$2.57 per share, using the Black-Scholes method in accordance with SFAS
No. 123R. A discussion of the assumptions used in calculating
the Black-Scholes values may be found in Notes 1 and 7 of our audited
Consolidated Financial Statements contained in our Form 10-K for the year
ended January 3, 2009, which accompanies this Proxy
Statement.
|
(3)
|
The
table below summarizes the aggregate number of stock awards and the
aggregate number of option awards for each director outstanding at January
3, 2009.
|
Name
|
|
Stock Awards
|
|
|
Option Awards
|
|
Albert
H. Cohen
|
|
|
4,500 |
|
|
|
12,500 |
|
Edward
H. Cohen
|
|
|
5,500 |
|
|
|
12,500 |
|
Fernando
L. Fernandez
|
|
|
4,500 |
|
|
|
12,500 |
|
Joel
H. Goldberg
|
|
|
4,500 |
|
|
|
12,500 |
|
Ludwig
G. Kuttner
|
|
|
3,000 |
|
|
|
5,000 |
|
Timothy
P. McCann
|
|
|
— |
|
|
|
2,500 |
|
Arthur
A. Oliner
|
|
|
4,500 |
|
|
|
12,500 |
|
Harold
J. Raveche
|
|
|
4,500 |
|
|
|
12,500 |
|
(4)
|
Mr.
A. Cohen resigned as director on June 26,
2008.
|
(5)
|
Represents
fees paid for operations-related consulting services rendered after
Mr. A. Cohen resigned as director.
|
(6)
|
Represents
fees paid to Career Consultants, of which Dr. Goldberg is Chairman, Chief
Executive Officer and principal owner, to perform employee benefits
analysis.
|
(7)
|
Mr.
McCann’s fees are paid directly to E.I. DuPont de Nemours and Company and
he did not accept restricted stock awards granted in
2008.
|
(8)
|
Represents
fees paid for technology-related consulting
services.
|
RATIFICATION
OF SELECTION
OF
INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM
(Proposal
2)
The Audit
Committee has selected J.H. Cohn as our independent registered public accounting
firm to audit and report upon our consolidated financial statements for fiscal
year 2009. The Board recommends that the stockholders ratify the
selection of J.H. Cohn. The independent registered public accounting
firm for fiscal years 2008 and 2007 was J.H. Cohn.
A
representative of J.H. Cohn is expected to be present at the Meeting to respond
to appropriate questions, and to make a statement if he desires.
Audit Fees. The
aggregate fees billed or to be billed by our independent registered public
accounting firms for each of the last two fiscal years for professional services
rendered for the audit of our annual financial statements, review of financial
statements included in our quarterly reports on Form 10-Q and services that were
provided in connection with statutory and regulatory filings or engagements were
$422,500 in 2008, which includes $324,000 for the 2008 audit and $98,500 for
2008 quarterly reviews, and $275,900 in 2007, which includes $190,500 for the
2007 audit and $85,400 for 2007 quarterly reviews.
Audit-related Fees. In fiscal year 2008 there were $125,000 in fees
billed by our independent registered public accounting firm for assurance and
related services that were reasonably related to the performance of the audit
and review of our financial statements. In fiscal year 2007
there were no aggregate fees billed or to be billed by our current
and prior independent registered public accounting firms for assurance and
related services that were reasonably related to the performance of the audit or
review of our financial statements.
Tax Fees. The
aggregate fees billed by our independent registered public accounting firm in
each of the last two fiscal years for professional services rendered for tax
compliance, tax advice and tax planning were $25,000 in 2008 and $37,000 in
2007. The nature of the services performed for these fees was tax
return preparation and services provided in connection with net operating loss
carryforward limitations.
All Other
Fees. The aggregate fees billed by the Company’s independent
registered public accounting firms in each of the last two fiscal years for
products and services other than those reported in the three prior categories
were $31,900 billed by J.H. Cohn in 2008 and $85,000 billed by Grant Thornton in
2007. The nature of these services performed by J.H. Cohn for these
fees was primarily related to review of our enterprise resource planning
software implementation. The nature of these services performed by
Grant Thornton LLP for these fees was for a consent for the 2007 SEC Form 10-K
filing and to grant access to audit workpapers during transition.
Prior
Independent Registered Public Accounting Firms
On April
25, 2007, the Audit Committee dismissed Grant Thornton LLP as our independent
registered public accounting firm.
For the
period from December 31, 2006 through April 25, 2007, the date our engagement of
Grant Thornton LLP ended, there were no disagreements with Grant Thornton LLP on
any matter of accounting principles or practices, financial statement
disclosure, or auditing scope or procedure which, if not resolved to Grant
Thornton LLP’s satisfaction, would have caused them to make reference to the
subject matter of the disagreement in connection with their
reports. For the period from December 31, 2006 through April 25,
2007, the date our engagement of Grant Thornton LLP ended, Grant Thornton LLP
did not advise us of any reportable events under Item 304(a)(1)(iv) and (v) of
Regulation S-K promulgated under the Securities Exchange Act of
1934. We provided Grant Thornton LLP with a copy of the foregoing
disclosures. Attached as Exhibit 16.1 to our Form 8-K filed with the SEC on
April 27, 2007 is a copy of the letter from Grant Thornton LLP to the SEC, dated
April 26, 2007, stating that it agreed with such statements.
On April
25, 2007, the Audit Committee of our Board engaged J.H. Cohn as our new
independent registered public accounting firm. For the period from December 31,
2006 through April 25, 2007, the date our engagement of Grant Thornton LLP
ended, neither we nor anyone acting on our behalf consulted J.H. Cohn
regarding
either (i) the application of accounting principles to a specified transaction,
either completed or proposed; or the type of audit opinion that might be
rendered on our financial statements, and neither a written report nor oral
advice was provided to us by J.H. Cohn that J.H. Cohn concluded was an important
factor considered by us in reaching a decision as to any accounting, auditing or
financial reporting issues; or (ii) any matter that was either the subject of a
"disagreement" or "event," as those terms are described in Item 304(a)(1)(iv)
and (v) of Regulation S-K.
An
affiliate of J.H. Cohn, Cohn Consulting Group, performed the initial work
related to the implementation of Section 404 of the Sarbanes-Oxley Act of 2002
for the Company in 2004 and 2005. Cohn Consulting Group also
performed limited internal audit procedures for the Company related to the third
and fourth quarters of 2005. Their work in 2006 was limited to
attendance at Audit Committee meetings.
Policy
on Pre-Approval of Services Provided by Independent Registered Public Accounting
Firms
The Audit
Committee has established policies and procedures regarding pre-approval of all
services provided by our independent registered public accounting
firm. The Audit Committee will annually review and pre-approve the
services that may be provided by the independent registered public accounting
firm without obtaining specific pre-approval from the Audit
Committee. Unless a type of service has received general
pre-approval, it requires specific pre-approval by the Audit Committee if it is
to be provided by the independent registered public accounting
firm. The Audit Committee may delegate, subject to any rules or
limitations it may deem appropriate, to one or more designated members of the
Audit Committee the authority to grant such pre-approvals; provided, however,
that the decisions of any member to whom authority is so delegated to
pre-approve an activity shall be presented to the full Audit Committee at its
next scheduled meeting. The Audit Committee has delegated such pre-approval
authority to Edward H. Cohen, Chair of the Audit Committee. The Audit
Committee pre-approved all audit and permitted non-audit services in 2008 as
well as those that were provided in 2007 after the pre-approval requirements
under the Sarbanes-Oxley Act became effective on May 6, 2003. Our
pre-approval policy can be found on our website at
www.merrimacind.com.
THE
BOARD OF DIRECTORS UNANIMOUSLY RECOMMENDS A
VOTE
FOR
RATIFICATION OF J.H. COHN LLP AS
INDEPENDENT
REGISTERED PUBLIC ACCOUNTING FIRM FOR 2009.
Ratification
of J.H. Cohn as independent registered public accounting firm for 2009 requires
the affirmative vote of a majority of the shares present at the Meeting and
entitled to vote on the ratification of the independent registered public
accounting firm. Unless otherwise indicated, the accompanying form of
proxy will be voted FOR the proposal to ratify J.H. Cohn as the registered
public accounting firm for 2009. Although stockholder ratification of
the Board’s action in this respect is not required, the Board considers it
desirable for stockholders to pass upon the selection of the independent
registered public accounting firm and, if the stockholders disapprove of the
selection, the Board intends to reconsider the selection of the independent
registered public accounting firm for the fiscal year 2010.
STOCKHOLDER
PROPOSALS
In order
to be included in the proxy statement and proxy card relating to the 2010 annual
meeting of stockholders, stockholder proposals must be received by our
Secretary, at the address below, no later than January 12, 2010. The proxy
or proxies designated by us will have discretionary authority to vote on any
matter properly presented by a stockholder for consideration at the next annual
meeting of stockholders but not submitted for inclusion in the proxy materials
for such meeting, unless notice of the matter is received by our Secretary at
the address set forth below not later than March 29, 2010. All
proposals must meet the requirements set forth in the rules and regulations of
the SEC in order to be eligible for inclusion in the proxy statement for the
2010 annual meeting of stockholders. Stockholders who intend to
present a proposal at the 2010 Annual Meeting of Stockholders without inclusion
of such proposal in our proxy materials for the 2010 Annual Meeting are required
to provide notice of such proposal to us no later than sixty (60) days nor more
than ninety (90) days prior to the one year anniversary of the date of the 2009
Annual Meeting of Stockholders.
Copies of
our Annual Report on Form 10-K for our fiscal year ended January 3, 2009,
excluding the exhibits thereto but including certain additional information, are
being mailed to our stockholders together with this Proxy Statement. The Annual
Report on Form 10-K, together with such additional information, comprise our
Annual Report to Stockholders. If you want to save us the cost of mailing more
than one Annual Report to the same address, please submit a written request to
discontinue mailing a duplicate copy to the account or accounts selected by you
to Secretary, Merrimac Industries, Inc., P.O. Box 986, West Caldwell, NJ
07007-0986.
HOUSEHOLDING
OF PROXY MATERIALS
In some
cases only one copy of this Proxy Statement or Annual Report is being delivered
to multiple stockholders sharing an address unless we have received contrary
instructions from one or more of the stockholders. We will deliver
promptly, upon written or oral request, a separate copy of this proxy statement
or annual report to a stockholder at a shared address to which a single copy of
the document was delivered. Stockholders sharing an address who are receiving
multiple copies of proxy statements or annual reports may also request delivery
of a single copy. To request separate or multiple delivery of these materials
now or in the future, a stockholder may submit a written request to Secretary,
Merrimac Industries, Inc., P.O. Box 986, West Caldwell, NJ 07007-0986 or an oral
request at 888-575-1300.
As of the
date of this Proxy Statement, the Board has no knowledge of any business other
than that described above that will be presented at the Meeting for action by
the stockholders. If any other business should properly come before the Meeting,
it is intended that the persons designated as attorneys and proxies in the
enclosed form of proxy will vote all such proxies as they in their discretion
determine.
|
By
Order of the Board of Directors
|
|
|
|
/s/
J. Robert Patterson
J.
ROBERT PATTERSON
Secretary
|
MERRIMAC
INDUSTRIES, INC.
WEST
CALDWELL, NEW JERSEY 07006-6287
THIS
PROXY IS SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS
The
undersigned hereby appoints Mason N. Carter and J. Robert Patterson as proxies,
each with the power to appoint his substitute, and hereby authorizes either or
both to represent and to vote all shares of Common Stock of Merrimac Industries,
Inc. held of record by the undersigned on May 1, 2009, at the Annual Meeting of
Stockholders to be held on June 24, 2009, at Merrimac Industries,
Inc., 41 Fairfield Place, West Caldwell, New Jersey, at 10:00 a.m. (or any
adjournment or postponement thereof), for the proposals referred to herein and
described in the Proxy Statement, and to vote in their discretion on any other
business as may properly come before the Annual Meeting.
THIS
PROXY WHEN PROPERLY EXECUTED WILL BE VOTED IN THE MANNER DIRECTED HEREIN. IF NO
DIRECTION IS MADE, THIS PROXY WILL BE VOTED 1. FOR THE ELECTION OF THE NOMINEES
OF THE BOARD OF DIRECTORS, AND; 2. FOR THE RATIFICATION OF J.H. COHN LLP AS THE
INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM FOR FISCAL YEAR 2009.
IMPORTANT
NOTICE REGARDING INTERNET AVAILABILITY OF PROXY MATERIALS
The
Company’s Proxy Statement for the 2009 Annual Meeting of Stockholders and annual
report on Form 10-K are available on our website at
www.merrimacind.com.
PLEASE
MARK, SIGN, DATE AND RETURN THIS
PROXY
CARD PROMPTLY USING THE ENCLOSED ENVELOPE.
Please
mark your votes as indicated in this example
THE
BOARD OF DIRECTORS UNANIMOUSLY RECOMMENDS A VOTE FOR PROPOSALS 1 AND
2:
1.
|
PROPOSAL: Election of
Directors
|
¨ FOR all
nominees
|
¨ WITHHOLD
AUTHORITY
for
all nominees
|
¨ FOR ALL
EXCEPT
|
(Instruction: To Withhold
the authority to vote for any individual nominee, mark the box next to that
nominee’s name below.)
Name of
Nominee: ¨ Fernando L.
Fernandez ¨ Joel H.
Goldberg ¨ Ludwig G.
Kuttner
2.
|
PROPOSAL: Ratification
of J.H. Cohn LLP as our independent registered public accounting firm for
fiscal year 2009
|
FOR
|
AGAINST
|
ABSTAIN
|
o
|
o
|
o
|
|
|
|
FOLD
AND DETACH HERE
*Note* Other business: To
transact such other business as may properly come before the
meeting.
This
proxy must be signed exactly as name appears hereon. When shares are held by
joint tenants, both should sign. Executors, administrators, trustees, etc.,
should give full title as such. If the signer is a corporation, please sign full
corporate name by duly authorized officer.
Dated:________________________________,
2009
__________________________________________
(Signature)
__________________________________________
(Signature)
PLEASE
MARK, SIGN, DATE AND RETURN THIS PROXY CARD PROMPTLY USING THE ENCLOSED
ENVELOPE.