FOMENTO ECONÓMICO MEXICANO, S.A. DE C.V.
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By:
/s/ Javier Astaburuaga
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Javier
Astaburuaga
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Chief
Financial Officer
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UNOFFICIAL
TRANSLATION
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6.1.
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Information
and Agenda of the Shareholders Meeting
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Yes
|
No
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Comments
|
1.
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Is
it avoided in the Agenda the grouping of matters related to different
subjects? (Practice 1, BCPC)
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x
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2.
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Is
it avoided in the Agenda an item of “Miscellaneous”? (Practice 1,
BCPC)
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x
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3.
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Is
the information with respect to the Agenda available at least with 15
calendar days in advance? (Practice 2, BCPC)
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x
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4.
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Are
shareholders provided with the necessary information and possible voting
alternatives on the matters listed in the Agenda, in order for them to
provide instructions to their legal representatives with respect to the
direction of their corresponding vote in the Shareholders Meeting?
(Practice 3, BCPC)
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x
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The
Company prepares the proxy forms in accordance with the provisions of the
Securities Market Law.
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5.
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In
the information provided to the shareholders, does it include the proposal
of the members the Board of Directors and the curriculum with enough
information to evaluate their independency? (Practice 4,
BCPC)
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x
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6.2.
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Information
and Communication between the Board of Directors and the
Shareholders.
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Yes
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No
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Comments
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6.
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Does
the Board of Directors in its annual report to the Shareholders Meeting,
include relevant aspects of the duties of the intermediate bodies that
perform the role of (Practice 5, BCPC) :
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a)
Audit
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x
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b) Evaluation and Compensation
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x
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c) Finance and planning
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x
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d) Others (describe).
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x
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Corporate
Practices.
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7.
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Are
the reports of each intermediate body or committees that are presented to
the Board available to the shareholders together with the materials for
the Meeting, excepting such information that shall be kept confidential?
(Practice 5, BCPC)
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x
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Under
the provisions of the Securities Market Law and the General Corporations
Law, the reports from the Audit Committee and the Corporate Practices
Committee are presented for their approval.
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8.
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Does
the annual report include the names of the members of each intermediate
body? (Practice 5, BCPC)
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x
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9.
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Does
the company have the necessary communication mechanisms that allow it to
properly maintain the shareholders and investors in general informed?
(Practice 6, BCPC)
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x
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10.
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To
that respect, describe the most common mechanisms that the company
uses.
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The
Company has an Investors Relations department that reports directly to the
Company’s Finance and Strategic Development Department. The Investor
Relations section on FEMSA’s Internet page (ir.femsa.com) contains wide
financial information, press releases, and a business model, so that
investors and analysts can have a clear view of the company’s
conditions
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UNOFFICIAL
TRANSLATION
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7.1. Duties of the Board of Directors |
Yes
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No
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Comments
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11.
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Does
the Board of Directors perform the following tasks? (Practice 7,
BCPC)
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a)
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Establishes
the strategic vision
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x
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b)
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Supervises
the operation of the company
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x
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c)
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Appoints
the Chief Executive Officer and principal officers of the
company.
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x
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d)
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Evaluates
and approves the performance of the Chief Executive Officer and principal
officers of the company.
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x
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e)
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Verifies
that all shareholders have an equal treatment, that their interests are
protected and are given access to the information of the
company
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x
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f)
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Promotes
the responsible issuance and disclosure of information.
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x
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g)
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Promotes
the transparency in management.
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x
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h)
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Promotes
the establishment of internal control mechanisms.
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x
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i)
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Promotes
the establishment of mechanisms of assurance of quality of the
information.
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x
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j)
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Establishes
the guidelines for related party operations.
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x
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k)
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Approves
the operations with related parties
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x
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l)
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Verifies
that the company has the necessary mechanisms that allow inspecting the
compliance of the different applicable legal provisions.
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x
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m)
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Promotes
the company to be socially responsible; explain how
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x
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The
Company’s business units were recognized by the Mexican Center of
Philanthropy as Socially Responsible Companies, four of them for the sixth
consecutive year and two of them, for its fourth year.
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n)
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Promotes
the company to declare its ethical business principles; explain
how
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x
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The
company has an ethics code, which was approved by the Board of Directors
and by which all of the employees of the Company have to be guided
by.
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o)
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Promotes
the company to consider involved third parties in decision making; explain
how.
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x
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The
Board of Directors considers all factors that are considered necessary for
the making of decisions.
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p)
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Promotes
the disclosure of illegal actions and the protection of the informants;
explain how.
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x
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The
Company has a “Whistle-blower” system available 365 days a year, 24 hours
a
day.
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UNOFFICIAL
TRANSLATION
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7.2.
Integration of the Board of Directors
|
Yes
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No
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Comments
|
|
12.
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Is
the Board of Directors comprised of no fewer than three and no more than
fifteen directors? (Practice 8, BCPC)***
|
19
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The
Board of directors is comprised of 19 members, of which 14 are Series “B”
Directors and 5 are Series “D” Directors.
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13.
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Of
how many alternate directors is the Board of Directors
comprised? (Practice 9, BCPC)
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1
9
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14.
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If
the Board is also comprised of alternate directors, please indicate if
each principal director suggests who should be appointed as its alternate
director? (Practice 9, BCPC)
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x
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15.
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Is
there a communication process established between the directors and its
alternates that allows them to have and effective participation? (Practice
9, BCPC)
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x
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16.
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Do
the independent directors represent at least 25% of all the directors?
(Practice 10, BCPC)
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x
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17.
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From
the total of the members of the Board of Directors, how many are
(Practices 10 and 11, BCPC) :
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a) Independent
(Director who complies with the independency requirements established in
the corresponding legal and administrative
dispositions)
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1
2
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b)
Equity (Shareholders who are not part of the management, even if
they are part of the controlling group)
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14
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c)
Related (Director who is only an officer)
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0
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d) Equity
Independent (Shareholder without significant influence, control power, and
who is not part of the management of the Company)
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0
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e)
Equity Related (Shareholder who is also an
officer)
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7
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5
of the Directors are not independent since they were not qualified as such
by the shareholders’ meeting; they are not equity shareholders since they
did not report holding of shares; and they are not related since they are
not officers of the company.
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18.
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Do
the independent and equity directors, as a whole, constitute at least 60%
of the Board of Directors? (Practice 11, BCPC)
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x
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19.
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Does
the annual report indicate the category to which the directors belong?
(Practice 12, BCPC)
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x
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It
mentions which members of the Board have been qualified as independent by
the shareholders’ meeting.
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20.
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Does
the annual report indicate the principal business activities of each
director as of the date of the report, as well as any other relevant
information? (Practice 12, BCPC)
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x
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It
mentions their principal business activity.
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Note
***: The publicly traded companies may have a maximum of 21
directors.
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UNOFFICIAL
TRANSLATION
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7.3.
Structure of the Board of Directors.
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Yes
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No
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Comments
|
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21.
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With
the purpose of taking more informed decisions, indicate if the following
duties are performed by the Board of Directors, and as comment which
intermediate body or committee supports each duty: (Practice 13, BCPC)
:
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a) Audit
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x
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The
audit duties are performed by the Audit Committee.
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b) Evaluation and Compensation.
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x
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The
evaluation and compensation duties are performed by the Corporate
Practices Committee.
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c) Finance and Planning.
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x
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The
finance and planning duties are performed by the Finance and Planning
Committee.
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d) Others (describe)
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22.
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Are
the intermediate bodies only comprised of principal directors? (Practice
14, BCPC)
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x
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The
Finance and Planning Committee: one alternate director. Audit Committee:
two independent alternate directors participate In addition; there is a
Technical Secretary on each committee, who is the Company officer in
charge of the area for which the corresponding committee is responsible,
but who is not a member of the committee.
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23.
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Is
each intermediate body comprised of no fewer than 3 members and no more
than 7? Mention the number of independent board members that are part of
such intermediate bodies. (Practice 14, BCPC)
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x
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The
Auditing Committee (4 members) and the Corporate Practices (3 members) are
totally comprised of independent members. The Finance and Planning is
comprised by 5 members, 1 of which is independent.
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24.
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How
frequently do these intermediate bodies inform of their activities to the
Board of Directors? (Practice 14, BCPC)
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Quarterly
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25.
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Does
the chairman of each intermediate body invite to its meetings the officers
of the company whose responsibilities are related to the duties of the
intermediate body? (Practice 14, BCPC)
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x
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26.
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Does
each of the independent board members participate in any of the
intermediate bodies? (Practice 14, BCPC)
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x
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27.
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If
the answer to the above question was negative, explain
why.
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All
the principal independent directors are members of an intermediate body.
Of the independent alternate directors, two of them are members of the
Audit Committee.
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28.
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Is
the intermediate body in charge of the audit presided by an independent
director who has knowledge and experience in financial and accounting
aspects? (Practice 14, BCPC)
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x
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29.
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If
the answer to the above question was negative, explain
why.
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UNOFFICIAL
TRANSLATION
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7.4.
Operation of the Board of Directors.
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Yes
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No
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Comments
|
|
30.
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How
many sessions does the Board of Directors have during the fiscal year?
(Practice 15, BCPC)
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At
least 4 a year
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31.
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If
the answer to the above question is less than 4, explain
why.
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32.
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Is
one of these sessions dedicated to the definition and review of the
strategic vision of the company? (Practice 15, BCPC)
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x
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33.
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Are
there mechanisms by which with the agreement of 25% of the directors or
the chairman of an intermediate body a board meeting is called? (Practice
16, BCPC)
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x
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34.
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If
the answer to the above question was affirmative, please describe such
mechanisms.
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The
mechanisms are in accordance with the Mexican Securities Market
Law.
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35.
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With
how many days in advance do the members of the board have access to the
information that is relevant and necessary to the decision making, in
accordance to the Agenda? (Practice 17, BCPC)
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Minimum
5 days in advance
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36.
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Is
there a mechanism that ensures that directors can evaluate matters on
strategic affairs that require confidentiality, even if they do not
receive the necessary information with at least 5 business days before the
meeting? (Practice 17, BCPC)
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x
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37.
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If
the answer to the above question is positive, explain such
mechanism.
|
Members
of the board may request all the information they need to be able to
discuss, evaluate and make decisions during the
meeting.
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38.
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Are
new directors provided with the necessary information in order for them to
be current on the matters of the company and so that they may fulfill
their new responsibility? (Practice 18, BCPC)
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x
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A
new director receives complete information on the company’s condition,
annual reports from prior fiscal years, and meetings are scheduled for
such director with senior management, who detail the company’s conditions
and answer any of the director’s
questions.
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UNOFFICIAL
TRANSLATION
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Yes
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No
|
Comments
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39.
|
Is
each member of the Board given the necessary information with respect to
the obligations, responsibilities and rights that imply to be member of
the Board of Directors of the company? (Practice 19, BCPC)
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x
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40.
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Do
directors communicate to the Chairman and the other members of the Board
of Directors any situation where it exists or that might derive in
conflict of interest, refraining from participating in the corresponding
deliberations? (Practice 20, BCPC)
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x
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41.
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Do
directors use the company’s assets and services only for the performance
of its corporate purpose? (Practice 20, BCPC)
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x
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42.
|
If
appropriate, are clear guidelines defined for when directors exceptionally
use the company’s assets for personal matters? (Practice 20,
BCPC)
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43.
|
Do
directors invest time to their duties by attending at least 70% of the
meetings to which they are called? (Practice 20, BCPC)
|
x
|
With
respect to the regular meetings held during the 2009 fiscal year, the
average attendance by the directors was 90.52%. If we consider the
attendance of alternate directors at meetings, average attendance was
94.73%
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44.
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Is
there a mechanism that assures that the members of the Board maintain
absolute confidentiality about all the information they receive due to the
performance of their duties, specially, with respect to their own
participation and participation of the other board members, in the
discussions that take place in the board meetings? (Practice 20,
BCPC)
|
x
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||
45.
|
If
the answer to the above questions is affirmative, explain such
mechanism.
|
The
Secretary of the Board periodically reminds directors of the scope of this
confidentiality obligation.
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46.
|
Do
directors and, if applicable, their respective alternate directors,
mutually maintain each other informed about the matters discussed in the
meetings of the Board of Directors in which they participate? (Practice
20, BCPC)
|
x
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||
47.
|
Do
directors and, if applicable , their respective alternate directors,
support the Board of Directors with opinions and recommendations deriving
from the analysis of the performance of the company; with the purpose that
the decisions to be adopted are properly sustained? (Practice 20,
BCPC)
|
x
|
The
Board of Directors supports itself through investment banks, financial
engineering firms and outside counsel for decision-making, when it so
deems appropriate or necessary according to the specific
circumstances.
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UNOFFICIAL
TRANSLATION
|
8.1.
General Duties
|
Yes
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No
|
Comments
|
|
48.
|
Does
the intermediate body that performs the audit duties perform the following
tasks? (Practice 21, BCPC)
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|||
a)
|
Recommends
to the Board of Directors the candidates for external auditors of the
company, the hiring conditions and the scope of the professional
services?
|
x
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b)
|
Supervises
the fulfillment of the professional services of the external
auditors.
|
x
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c)
|
Evaluates
the performance of the company that performs the services of external
auditing.
|
x
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d)
|
Analyses
the opinions or reports elaborated by the external
auditor.
|
x
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e)
|
Meets
at least once a year with the external auditor without the presence of
officers of the company.
|
x
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f)
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It
is the channel of communication between the Board of Directors and the
external auditors.
|
x
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g)
|
Assures
the independency and objectivity of the external auditors.
|
x
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h)
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Reviews
the work program, the observation letters and the reports of internal
auditing.
|
x
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i)
|
It
meets periodically with the internal auditors, without the presence of the
officers of the company, to know their comments and observations in the
progress of their work.
|
x
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j)
|
Provides
its opinion to the Board of Directors about the guidelines and criteria
used in the preparation of the financial information, as well as the
process for its issuance.
|
x
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||
k)
|
Contributes
to the definition of the general guidelines of internal control and
internal auditing and evaluates its effectiveness.
|
x
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||
l)
|
Verifies
the compliance of the mechanisms established for risk control of which the
company is subject to.
|
x
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m)
|
Coordinates
the tasks of the external and internal auditors and
examiner.
|
x
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n)
|
Verifies
the existence of the necessary mechanisms that allow the assurance of
compliance by the company of the different provisions to which it is
subject to.
|
x
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o)
|
The
frequency with which it makes a review to inform the Board of Directors
about the legal situation of the company.
|
Half-yearly
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p)
|
Contributes
to the establishment of guidelines for related party transactions.
***
|
x
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q)
|
Analyses
and evaluates the operations with related parties to recommend its
approval to the Board of Directors. ***
|
x
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r)
|
Decides
the hiring of third party experts to provide their opinion with respect to
related party transactions or any other matter, which allows the adequate
performance of its duties.***
|
x
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s)
|
Verifies
the compliance of the Business Ethics Code
|
x
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t)
|
Verifies
the compliance of the disclosure mechanism of improper actions and of
protection of informants.
|
x
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u)
|
Supports
the Board of Directors in the analysis of the contingency plans and
recovering of information.
|
x
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Note***.
Publicly traded companies perform these recommendations through their
Corporate Practices Committee.
|
8.2. Selections
of Auditors
|
Yes
|
No
|
Comments
|
|
49.
|
Does
it abstain from hiring firms in which the fees of the external auditor and
any other additional services rendered to the company, represent a
percentage more than or equal to 10% of the total income? (Practice 22,
BCPC)
|
x
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||
50.
|
Is
there rotation of the partner who audits the financial statements as well
as its team, at least once every 5 years? (Practice 23,
BCPC)
|
x
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||
51.
|
Is
the person who signs the opinion of the company’s annual statements
different from the one who acts as statutory examiner? (Practice 24, BCPC)
***
|
N/A
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||
52.
|
Is
the profile of the statutory examiner disclosed in the annual report
presented to the Shareholders Meeting by the Board of Directors? (Practice
25, BCPC) ***
|
N/A
|
||
Note***. For
a publicly traded company, this practice doesn’t apply.
|
8.3.
Financial Information
|
Yes
|
No
|
Comments
|
|
53.
|
Does
the intermediate body that performs the auditing duties, support with its
opinion to the Board of Directors in order for it to take decisions with
reliable financial information? (Practice 26, BCPC)
|
x
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||
54.
|
Such
financial information, is it executed by the Chief Executive Officer and
the responsible officer of its elaboration? (Practice 26,
BCPC)
|
x
|
||
55.
|
Does
the intermediate body that performs the auditing duty previously provide
its opinion to the Board of Directors for the approval of the accounting
guidelines and criteria used in the making of the financial information of
the company? (Practice 28, BCPC)
|
x
|
||
56.
|
Does
the intermediate body that performs the auditing duty provide its opinion
to the Board of Directors for the approval of the changes made to the
accounting guidelines and criteria used in the making of the financial
information of the company? (Practice 29, BCPC)
|
x
|
||
57.
|
Does
the Board of Directors approve, with a previous opinion of the committee
that performs the auditing duties, the necessary mechanisms to assure the
quality of the financial information that is presented to it? (Practice
30, BCPC)
|
x
|
||
58.
|
In
the event the financial information corresponds to intermediate periods
during the fiscal year, does the committee performing the auditing duties
supervise that it is made with the same guidelines, criteria and practices
by which the annual information is prepared? (Practice 30,
BCPC)
|
x
|
UNOFFICIAL
TRANSLATION
|
8.4.
Internal Control
|
Yes
|
No
|
Comments
|
|
59.
|
Do
the general guidelines of internal control and, if applicable, is the
review to such guidelines submitted for the approval of the Board of
Directors, with the previous opinion of the intermediate body performing
the auditing duties? (Practice 31, BCPC)
|
x
|
||
60.
|
Does
the company have an area of internal auditing and are its general
guidelines, reviews and work plans approved by the Board of Directors,
with a previous opinion of the intermediate body performing the auditing
duties? (Practice 27, BCPC)
|
x
|
||
61.
|
Is
the Board of Directors supported in order to assure the effectiveness of
the internal control, as well as the process of issuance of the financial
information? (Practice 32, BCPC)
|
x
|
||
62.
|
Do
the internal and external auditors evaluate, according to their normal
work plan, the effectiveness of the internal control, as well as the
process for the issuance of the financial information and are the results
specified in the situations letter, commented with such auditors?
(Practice 33, BCPC)
|
x
|
8.5.
Related Parties
|
Yes
|
No
|
Comments
|
|
63.
|
Does
the intermediate body in charge of the auditing duties support the Board
of Directors in? (Practice 34, BCPC) ***
|
|||
|
a)
The establishment of guidelines for transactions with related
parties.
|
x
|
||
|
b)
The analysis of the approval process of the operations with related
parties.
|
x
|
||
|
c)
The analysis of hiring conditions of operations with related
parties.
|
x
|
||
64.
|
Does
the intermediate body in charge of the auditing duties support the Board
of Directors in the analysis of proposals to make operations with related
parties outside of its ordinary course of business of the company?
(Practice 35, BCPC)***
|
x
|
||
65.
|
Are
the operations outside of the ordinary course of business with related
parties that may represent more than 10 per cent of the consolidated
assets of the company presented for approval to the Shareholders Meeting?
(Practice 35, BCPC)***
|
x
|
||
Note***.
Publicly traded companies perform these recommendations in the through
their Corporate Practices Committee?
|
Yes
|
No
|
Comments
|
||
66.
|
Does
the intermediate body in charge of the auditing duties make sure the
existence of mechanisms that allow determining if the company properly
complies with the applicable legal provisions? (Practice 66,
BCPC)
|
x
|
||
67.
|
If
the answer to the above question is affirmative, describe those
mechanisms.
|
The
audit committee meets quarterly in order to review the financial
statements, which afterwards are delivered to the CNBV and
BMV. Furthermore, such committee reviews the annual information
delivered to the CNBV and BMV (Annual Report and Form 20-F). The committee
each semester reviews the tax, legal and labor
contingencies.
|
||
68.
|
At
least once a year, is a review of the legal situation of the company made
and informed to the Board of Directors? (Practice 36,
BCPC)
|
x
|
UNOFFICIAL
TRANSLATION
|
9.1.
General Duties
|
Yes
|
No
|
Comments
|
|
69.
|
Does
the intermediate body in charge of the evaluation and compensation
function present to the Board of Directors, for its approval, the
following? (Practice 37, BCPC)
|
|||
|
a)
The criteria to appoint or remove the Chief Executive Officer and
the principal officers. ***
|
x
|
||
|
b)
The criteria for the evaluation and compensation of the Chief
Executive Officer and of principal officers.***
|
x
|
||
|
c)
The criteria for the compensation of the Board
Members.
|
x
|
||
|
d)
The proposal made by the Chief Executive Officer about the
structure and criteria for the compensation of the
personnel.
|
x
|
||
|
e)
The proposal to declare the company as a socially responsible
entity.
|
x
|
||
|
f)
The Ethics Business Code of the company.
|
x
|
||
|
g)
The information system of improper actions and protection of the
informants.
|
x
|
||
|
h)
The formal system of succession of the Chief Executive Officer and
principal officers, and verifies its compliance.
|
x
|
||
70.
|
Do
the Chief Executive Officer and principal officers abstain in
participating in the deliberation of the matters mentioned in question 69,
a) and b) with the purpose of preventing a possible conflict of interest?
(Practice 38, BCPC)
|
x
|
||
Note***.
Publicly traded companies perform these recommendations through the
Corporate Practices Committee.
|
|
Yes
|
No
|
Comments
|
|
71.
|
In
the annual report presented by the Board of Directors to the Shareholders
Meeting, are the guidelines used, and the items that form part of the
compensation package of the Chief Executive Officer and principal officers
of the company, disclosed? (Practice 39, BCPC)
|
x
|
||
72.
|
Does
the intermediate body in charge of the evaluation and compensation duties
support the Board of Directors in reviewing the hiring conditions of the
Chief Executive Officer and principal officers, in order to assure their
probable payments for severance of the company are in line with the
guidelines approved by the Board of Directors? (Practice 40,
BCPC)
|
x
|
||
73.
|
With
the purpose of assuring a stable succession process, does it have a formal
plan of succession for the Chief Executive Officer and principal officers
of the company? (Practice 41, BCPC)
|
x
|
||
74.
|
If
the answer to the above question is negative, explain why.
|
UNOFFICIAL
TRANSLATION
|
10.1.
General Duties
|
Yes
|
No
|
Comments
|
|
75.
|
Does
the intermediate body in charge of the finance and planning duties perform
the following? (Practice 42, BCPC)
|
|||
|
a)
Analyzes and proposes general guidelines for the determination and
follow-up of the strategic plan of the company.
|
x
|
The
Finance Committee analyzes and monitors main topics, particularly on those
related to significant transactions.
|
|
|
b)
Evaluates and provides and opinion with respect to the investment
and financing guidelines of the company proposed by
management.
|
x
|
||
|
c)
Provides an opinion with respect to the premises of the annual
budget and follows-up its application, as well as its control
system.
|
x
|
The
Finance Committee provides its opinion mainly about matters related to the
macroeconomic framework and the principal assumptions.
|
|
|
d)
Analyzes and evaluates the risk factors which the company is
subject to, as well as the mechanisms for its
control.
|
x
|
The
Finance Committee analyzes and evaluates matters related to risk of the
finance structure (leverage, derivatives, currency issues, rates,
etc)
|
10.2.
Operative Aspects
|
Yes
|
No
|
Comments
|
|
76.
|
Does
the intermediate body in charge of the finance and planning duties present
to the Board of Directors for its approval?:
|
|||
|
a)
An evaluation about the reasonability of the principal investments
and financing operations of the company in accordance of the established
guidelines? (Practice 43, BCPC)
|
x
|
||
|
b)
Periodically evaluates the company’s strategic position as
stipulated in the strategic plan? (Practice 44,
BCPC)
|
x
|
||
|
c)
The assurance that the investment and financing guidelines are
consistent with the strategic plan of the company? (Practice 45,
BCPC)
|
x
|
||
|
d)
The review of the financial projections of the company, verifying
its consistency with the strategic plan (Practice 46,
BCPC)
|
x
|
||
77.
|
Does
the intermediate body in charge of the finance and planning duties
supports the Board of Directors in the identifying of risks of which the
company is subject to, and the evaluation of the mechanisms to prevent and
control them? (Practice 47, BCPC)
|
x
|
These
duties are performed by the Audit Committee.
|
|
78.
|
If
the answer to the above question is affirmative, explain such
mechanisms.
|