UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a) of the
Securities Exchange Act of 1934
(Amendment No. )
Filed by the Registrant x Filed by a Party other than the Registrant ¨
Check the appropriate box:
| ¨ | Preliminary Proxy Statement |
| ¨ | Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) |
| ¨ | Definitive Proxy Statement |
| x | Definitive Additional Materials |
| ¨ | Soliciting Material Pursuant to §240.14a-12 |
VARIAN MEDICAL SYSTEMS, INC.
(Name of Registrant as Specified In Its
Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
| x | No fee required. |
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*** Exercise Your Right to Vote ***
Important Notice Regarding the Availability of Proxy Materials for the
Stockholder Meeting to Be Held on February 10, 2011.
| VARIAN MEDICAL SYSTEMS, INC. | Meeting Information | |||||||||||
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Meeting Type: | Annual | ||||||||||
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For holders as of: | December 15, 2010 | ||||||||||
| Date: February 10, 2011 Time: 4:30 p.m., PT | ||||||||||||
| Location: | Varian Medical Systems, Inc. | |||||||||||
| 3100 Hansen Way | ||||||||||||
| Palo Alto, CA 94304 | ||||||||||||
| For directions, please contact our Investor Relations department at investors@varian.com
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| VARIAN MEDICAL SYSTEMS, INC. 3100 HANSEN WAY PALO ALTO, CA 94304 |
You are receiving this communication because you hold shares in the above named company. |
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This is not a ballot. You cannot use this notice to vote these shares. This communication presents only an overview of the more complete proxy materials that are available to you on the Internet. You may view the proxy materials online at www.proxyvote.com or easily request a paper copy (see reverse side). |
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We encourage you to access and review all of the important information contained in the proxy materials before voting.
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| See the reverse side of this notice to obtain proxy materials and voting instructions.
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— Before You Vote —
How to Access the Proxy Materials
| Proxy Materials Available to VIEW or RECEIVE: | ||||||||||||
| NOTICE AND PROXY STATEMENT ANNUAL REPORT How to View Online: Have the information
that is printed in the box marked by the arrow
How to Request and Receive a PAPER or E-MAIL Copy: If you want to receive a paper or e-mail copy of these documents or a proxy card, you must request one. There is NO charge for requesting a copy. Please choose one of the following methods to make your request: |
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| 1) BY INTERNET: |
www.proxyvote.com | |||||||||||
| 2) BY TELEPHONE: |
1-800-579-1639 | |||||||||||
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| * If requesting materials by e-mail, please send a blank e-mail with the information
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Requests, instructions and other inquiries sent to this e-mail address will NOT be forwarded to your investment advisor. Please make the request as instructed above on or before January 28, 2011 to facilitate timely delivery.
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— How To Vote — Please Choose One of the Following Voting Methods
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| Vote In Person: Many stockholder meetings have attendance requirements including, but not limited to, the possession |
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of an attendance ticket issued by the entity holding the meeting. Please check the meeting materials for any special requirements for meeting attendance. At the meeting, you will need to request a ballot to vote these shares.
Vote By Internet: To vote now by Internet, go to www.proxyvote.com. Have the information that is printed in the box marked by the
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Vote By Mail: You can vote by mail by requesting a paper copy of the materials, which will include a proxy card.
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(located on the following page) and visit: www.proxyvote.com.
(located on the following page) in the subject line.
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Voting Items |
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The Board of Directors recommends a vote FOR all the nominees listed in Proposal 1, FOR Proposals 2 and 4, and a vote of THREE YEARS on Proposal 3.
1. To elect the following nominees for a term ending at the 2014 Annual Meeting of Stockholders:
Nominees:
01) Susan L. Bostrom 02) Richard M. Levy 03) Venkatraman Thyagarajan
2. To approve the compensation of the Varian Medical Systems, Inc. named executive officers as described in the Proxy Statement.
3. To hold an advisory vote of stockholders on the compensation of the Varian Medical Systems, Inc. named executive officers at a frequency of one, two or three years.
4. To ratify the appointment of PricewaterhouseCoopers LLP as Varian Medical Systems, Inc.’s independent registered public accounting firm for fiscal year 2011.
Proposals 2 and 3 are advisory votes and Varian Medical Systems, Inc. is not bound by the results of the votes.
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