Preliminary Proxy Statement | Confidential, for Use of the Commission | |||||||||||
Only (as permitted by Rule 14a-6(e)(2)) | ||||||||||||
X | Definitive Proxy Statement | |||||||||||
Definitive Additional Materials | ||||||||||||
Soliciting Material Under Rule 14a-12 |
X | No fee required. | |
Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11. | ||
(1) | Title of each class of securities to which transaction applies:_____________________________ | |
(2) | Aggregate number of securities to which transaction applies:_____________________________ | |
(3) |
Per unit price or other underlying value of transaction computed pursuant to Exchange Act Rule
0-11:__________________________________________________________________________ | |
(4) | Proposed maximum aggregate value of transaction:____________________________________ | |
(5) | Total fee paid:__________________________________________________________________ | |
Fee paid previously with preliminary materials:____________________________________________ | ||
Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the
filing for which the offsetting fee was paid previously. Identify the previous filing by registration statement number, or the form or schedule and the date of its filing | ||
(1) | Amount previously paid:_________________________________________________________ | |
(2) | Form, Schedule or Registration Statement No.:_______________________________________ | |
(3) | Filing party:___________________________________________________________________ | |
(4) | Date filed:____________________________________________________________________ |
CAMDEN PROPERTY TRUST NOTICE OF ANNUAL MEETING OF SHAREHOLDERS |
Date: | May 5, 2004 |
Time: | 1:30 p.m., central time |
Place: | Camden Vanderbilt Apartments 7300 Brompton Houston, Texas |
By Order of the Board of Trust Managers, | |
Dennis M. Steen Senior Vice President-Finance, Chief Financial Officer and Secretary |
Houston, Texas
TABLE OF CONTENTS |
Page | |
THE ANNUAL MEETING | 1 |
GOVERNANCE OF THE COMPANY | 3 |
Board Independance and Meetings | 3 |
Executive Sessions | 3 |
Committees of the Board of Trust Managers | 3 |
Consideration of Trust Manager Nominees | 4 |
Guidelines on Governance and Codes of Ethics | 6 |
Communication With Our Board | 6 |
ELECTION OF TRUST MANAGERS | 7 |
Required Vote | 8 |
EXECUTIVE OFFICERS | 9 |
SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND MANAGEMENT | 10 |
SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE | 12 |
CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS | 12 |
COMPENSATION COMMITTEE REPORT ON EXECUTIVE OFFICER COMPENSATION | 13 |
COMPENSATION | 16 |
Executive Officer Compensation | 16 |
Employment Agreements | 19 |
Compensation Committee Interlocks and Insiders Participation | 19 |
Board Compensation | 20 |
PERFORMANCE GRAPH | 21 |
AUDIT COMMITTEE INFORMATION | 22 |
Report of the Audit Committee | 22 |
Independent Auditor Fees | 23 |
Pre-Approval Policies and Procedures | 24 |
SHAREHOLDER PROPOSALS | 24 |
ANNUAL REPORTS | 24 |
APPENDIX A-AUDIT COMMITTEE CHARTER | A-1 |
THE ANNUAL MEETINGThe board of trust managers is soliciting proxies to be used at the annual meeting. This proxy statement and form of proxy are first being sent on March 31, 2004 to anyone who was a shareholder on March 15, 2004. The following is important information regarding the annual meeting. |
Q: | What may I vote on? |
A: | At the annual meeting, you will be voting on the election of eight trust managers to hold office for a one-year term. |
Q: | How does the board recommend that I vote? |
A: | The board of trust managers recommends that you vote in favor of the election of trust managers. |
Q: | Who is entitled to vote? |
A: | All shareholders of record on the close of business on March 15, 2004 are entitled to vote at the annual meeting. On March 15, 2004, we had 39,755,595 common shares outstanding. Each share is entitled to one vote. |
Q: | How do I vote? |
A: | If your shares are held by a bank, broker or other nominee (i.e., in street name), you will receive instructions from your nominee that you must follow to have your shares voted. If you hold your shares in your own name as a holder of record, you may vote in person at the annual meeting or instruct the individuals named on the proxy card, referred to as proxies, how to vote your shares by completing, dating, signing and mailing the proxy card in the enclosed postage pre-paid envelope. |
If you do not indicate how you wish to vote for one or more of the nominees for trust manager, the proxies will vote FOR election of all of the nominees for trust manager. If you withhold your vote for any of the nominees, your vote will not be counted in the tabulation of votes cast on that nominee. | |
Q: | How can I change my vote or revoke my proxy after I return my proxy card? |
A: | If you are a registered shareholder, you may change your vote or revoke your proxy at any time before the meeting by submitting written notice to our Secretary, submitting another proxy that is properly signed and later dated or voting in person at the meeting. In each case, the later submitted vote will be recorded and the earlier vote revoked. If you hold your shares in street name, please follow the procedures required by your bank, broker or other nominee to revoke a proxy. You should contact that firm directly for more information on these procedures. |
Q: | How will votes be counted? |
A: | The meeting will be held if a quorum is represented in person or by proxy at the meeting. A quorum is a majority of our outstanding common shares entitled to vote. If you return a signed proxy card, your shares will be counted for the purpose of determining whether there is a quorum. We will treat failures to vote, referred to as abstentions, as shares present and entitled to vote for quorum purposes. However, abstentions will not be counted as votes cast on the proposal and have no effect on the result of the vote on the proposal. A withheld vote is the same as an abstention. |
Broker non-votes occur when proxies submitted by a broker, bank or other nominee holding shares in street name do not indicate a vote for the proposal because they do not have discretionary voting authority and have not received instructions as to how to vote on the proposal. We will treat broker non-votes as shares that are present and entitled to vote for quorum purposes. However, broker non-votes will not be counted as votes cast on the proposal and will have no effect on the result of the vote on the proposal. | |
1 |
Q: | Who will pay the costs of soliciting the proxies? |
A: | We will pay all of the costs of soliciting proxies. Some of our trust managers, officers and other employees may solicit proxies personally or by telephone, mail, facsimile or other electronic means of communication. They will not be specially compensated for these solicitation activities. We do not expect to pay any fees for the solicitation of proxies, but may pay brokerage firms and other custodians for their reasonable expenses for forwarding solicitation materials to the beneficial owners of shares. |
Q: | How will voting on other business be conducted? |
A: | We do not know of any matter to be presented or acted upon at the meeting, other than the proposal described in this proxy statement. If any other matter is presented at the meeting on which a vote may be properly taken, the shares represented by proxies will be voted in accordance with the judgment of the persons named as proxies on the accompanying proxy card. |
Q: | How do I get additional copies or discontinue future duplicate copies of the annual report or view SEC documents electronically? |
A: | Our 2003 annual report, including financial statements, is being mailed to you along with this proxy statement. Our annual report and Form 10-K are not proxy soliciting materials. |
If you are a shareholder of record, you can elect to view certain shareholder communications over the Internet instead of receiving paper copies in the mail. You may chose this option and save us the cost of producing and mailing these documents by checking the appropriate box on the enclosed proxy card. If you chose to view future proxy materials and our annual report over the Internet, you will receive instructions next year containing the Internet address of those materials. Your choice will remain in effect until you tell us otherwise. | |
If you hold your shares through a bank, broker or other nominee, please refer to the information provided by that entity for instructions on how to elect to view future proxy statements and annual reports over the Internet. | |
We have adopted a procedure approved by the Securities and Exchange Commission, or the SEC, called householding, which reduces our printing costs and postage fees. You may chose this option by checking the appropriate box on the enclosed proxy card. Under this procedure, shareholders of record who have the same address and last name and do not participate in electronic delivery of proxy materials will receive only one copy of our annual report and proxy statement unless one or more of these shareholders notify us that they wish to continue receiving individual copies. Shareholders who participate in householding will continue to receive separate proxy cards. | |
If a shareholder of record residing at such an address wishes to receive a separate document in the future, he or she may contact our investor relations department at (800) 922-6336 or write to us at Camden Property Trust, 3 Greenway Plaza, Suite 1300, Houston, Texas 77046, Attn: Investor Relations. If you are an eligible shareholder of record receiving multiple copies of our annual report and proxy statement, you can request householding by contacting us in the same manner. If you own your shares through a bank, broker or other nominee, you can request householding by contacting the nominee. |
o | forward the communication to the trust manager or trust managers to whom it is addressed (for example, if the communication received deals with questions, concerns or complaints regarding accounting, internal accounting controls and auditing matters, it will be forwarded to the chair of the audit committee for review); | ||
o | forward to management if appropriate (for example, if the communication is a request for information about us or our operations or it is a stock-related matter that does not appear to require direct attention by our board or an individual trust manager); or | ||
o | not forward the communication if it is primarily commercial in nature or if it relates to an improper or irrelevant topic. |
Richard J. Campo | ||
Age: Trust Manager Since: Principal Occupation: |
49 1993 Chairman of the Board of Trust Managers and Chief Executive Officer of Camden Property Trust since May 1993 | |
William R. Cooper | ||
Age: Trust Manager Since: Principal Occupation: Recent Business Experience: |
67 1997 Private Investor Prior to April 1997, Mr. Cooper served for 30 years in a variety of capacities with Paragon Group, Inc. or its predecessor. Most recently, Mr. Cooper served as Chairman of the Board of Directors and Chief Executive Officer of Paragon Group, Inc. | |
George A. Hrdlicka | ||
Age: Trust Manager Since: Principal Occupation: Recent Business Experience: |
72 1993 Attorney Mr. Hrdlicka is a founding partner of the law firm of Chamberlain, Hrdlicka, White, Williams & Martin and has been primarily involved in the practice of tax law since 1965. He is a regular lecturer on tax subjects at institutes and seminars around the country and is board certified as a tax lawyer by the Texas Board of Legal Specialization. | |
Scott S. Ingraham | ||
Age: Trust Manager Since: Principal Occupation: Recent Business Experience: |
50 1998 Chairman of the Board and Chief Executive Officer of Viva Group, Inc. (an online apartment leasing service) since 1999 From 1998 to 1999, Mr. Ingraham was a private investor. From 1992 to 1998, Mr. Ingraham was a director and officer of Oasis Residential, Inc., most recently serving as its President and Chief Executive Officer. He served as President and Chief Operating Officer of Oasis from March 1996 to October 1997 and Chief Financial Officer of Oasis from March 1993 to March 1996. | |
7 |
Lewis A. Levey | ||
Age: Trust Manager Since: Principal Occupation: Recent Business Experience: |
62 1997 Private Investor Since April 1997, Mr. Levey has been a private investor and management consultant. Prior to April 1997, Mr. Levey served for more than 25 years in a variety of capacities with Paragon Group, Inc. or its predecessor, including as Vice Chairman of the Board of Directors and as a director of Paragon Group, Inc. | |
D. Keith Oden | ||
Age: Trust Manager Since: Principal Occupation: |
47 1993 President and Chief Operating Officer of Camden Property Trust since December 1993 | |
F. Gardner Parker | ||
Age: Trust Manager Since: Principal Occupation: Recent Business Experience: Other Directorships |
62 1993 (Lead Independent Trust Manager since 1998) Private Investor Mr. Parker has been involved in structuring private and venture capital investments for the past 15 years. Crown Resources Corporation (precious metals exploration), Carrizo Oil & Gas, Inc. (oil and gas exploration and development), Sharps Compliance Corp. (waste management services) | |
Steven A. Webster | ||
Age: Trust Manager Since: Principal Occupation: Recent Business Experience: Other Directorships |
52 1993 Chairman of Global Energy Partners, an affiliate of CSFB Private Equity, since1999 From 1997 to 1999, Mr. Webster was the President and Chief Executive Officer of R&B Falcon Corporation. From the time of its formation in 1991 until 1997, Mr. Webster was the Chief Executive Officer and Chairman of the Board of Falcon Drilling Company, Inc., a predecessor of R&B Falcon Corporation. Chairman of Carrizo Oil & Gas, Inc. (oil and gas exploration and development), director of Brigham Exploration Co. (oil and gas exploration and development), director of Grey Wolf, Inc. (land drilling service provider), Chairman of Crown Resources Corporation (precious metals exploration), director of Seabulk International, Inc. (tanker and marine services), Director of Goodrich Petroleum Corporation (oil and gas exploration and development) |
Name | Age | Position | Recent Business Experience | ||||
---|---|---|---|---|---|---|---|
Richard J. Campo | 49 | Chairman of the Board of Trust Managers and Chief Executive Officer (May 1993-present) | See "Election of Trust Managers" section. | ||||
D. Keith Oden | 47 | President and Chief Operating Officer (December 1993-present) | See "Election of Trust Managers" section. | ||||
H. Malcolm Stewart | 52 | Executive Vice President (September 1998-present) | Senior Vice President-Construction of Camden Property Trust (December 1993-September 1998). President of the construction division of a predecessor company (1989-December 1993) | ||||
Steven K. Eddington | 54 | Senior Vice President-Operations (September 2002-present) | Regional Vice President and General Manager (West Region) of Camden Development, Inc., one of our wholly owned subsidiaries (1998-September 2002) | ||||
James M. Hinton | 47 | Senior Vice President-Development and Acquisitions (June 1996-present) | Vice President of Development of Camden Development, Inc., one of our wholly owned subsidiaries (December 1993-May 1996) | ||||
Dennis M. Steen | 45 | Chief Financial Officer, Senior Vice President-Finance and Secretary (September 2003-present) | Vice President-Controller, Chief Accounting Officer and Treasurer of Camden Property Trust (August 1999-September 2003). Vice President and Controller of IKON Document Services (1997-August 1999) |
Shares Beneficially Owed(2)(3) | ||||||
---|---|---|---|---|---|---|
Name and Address of Beneficial Owners (1) | Amount | Percent of Class | ||||
Stichting Pensioenfonds ABP(4) | 4,234,800 | 10.7% | ||||
Cohen & Steers Capital Management, Inc.(5) | 2,505,500 | 6.4% | ||||
AEW Capital Management, L.P.(6) | 2,383,537 | 6.0% | ||||
Clarion CRA Securities, LP(7) | 2,279,424 | 5.7% | ||||
D. Keith Oden | 1,193,388 | 2.9% | ||||
Richard J. Campo | 1,180,341 | 2.9% | ||||
William R. Cooper | 806,429 | 2.0% | ||||
Lewis A. Levey(8) | 433,081 | 1.1% | ||||
H. Malcolm Stewart | 259,815 | * | ||||
James M. Hinton(9) | 253,783 | * | ||||
Scott S. Ingraham(10) | 60,292 | * | ||||
Steven A. Webster | 32,358 | * | ||||
F. Gardner Parker(11) | 26,664 | * | ||||
Steven K. Eddington | 26,324 | * | ||||
George A. Hrdlicka | 18,886 | * | ||||
All trust managers and executive officers as a group (12 persons)(12) | 4,235,642 | 9.9% |
__________________________ |
(1) | The address for Stichting Pensioenfonds ABP is Oude Lindestraat 70, Postbus 2889, 6401 DL Heerlen, The Kingdom of the Netherlands. The address for Cohen & Steers Capital Management, Inc. is 757 Third Avenue, New York, New York 10017. The address for AEW Capital Management, L.P. is World Trade Center East, Two Seaport Lane, Boston, Massachusetts 02110-2021. The address for Clarion CRA Securities, LP is 259 N. Radnor Chester Road, Suite 205, Radnor, Pennsylvania 19087. The address for Messrs. Campo, Oden, Cooper, Levey, Stewart, Ingraham, Webster, Hinton, Parker, Eddington and Hrdlicka is c/o Camden Property Trust, 3 Greenway Plaza, Suite 1300, Houston, Texas 77046. |
(2) | These amounts include the following shares that the following persons had a right to acquire within 60 days after March 15, 2004. These include vested options to purchase shares held in a rabbi trust, ordinary share options and through the exchange of units of limited partnership interest in Camden Operating, L.P. Each option represents the right to receive one common share upon exercise. Each partnership unit is exchangeable for one common share. We may elect to pay cash instead of issuing shares upon a tender of units for exchange. |
Vested Options Held in a Rabbi Trust |
Other Vested Options |
Units of Limited Partnership Interest |
|||||
---|---|---|---|---|---|---|---|
D. Keith Oden | 348,078 | 327,828 | -- | ||||
Richard J. Campo | 348,687 | 327,828 | -- | ||||
William R. Cooper | 10,485 | -- | 791,939 | (a) | |||
Lewis A. Levey | 10,485 | -- | 359,692 | (b) | |||
H. Malcolm Stewart | 121,320 | 15,166 | -- | ||||
James M. Hinton | 84,369 | 35,162 | -- | ||||
Scott S. Ingraham | 4,441 | -- | -- | ||||
Steven A. Webster | 13,686 | -- | -- | ||||
F. Gardner Parker | 21,064 | 4,000 | -- | ||||
Steven K. Eddington | 12,196 | 13,333 | -- | ||||
George A. Hrdlicka | 13,686 | 4,000 | -- | ||||
All trust managers and executive | |||||||
officers as a group (12 persons) | 995,673 | 729,484 | 1,151,631 |
10 |
(a) | Includes 364,829 units held by WRC Holdings, Inc., which is controlled by Mr. Cooper, 30,000 units held by Paragon Gnty Services LP, which is controlled by Mr. Cooper, and 38,457 units held by Cooper Partners Limited, which is controlled by Mr. Cooper. |
(b) | Includes 359,692 units held by Lewis A. Levey Revocable Trust dated December 15, 1995, for which Mr. Levey is the trustee. |
(3) The amounts exclude the following unvested options to purchase shares held in a rabbi trust and other unvested options:
Unvested Options Held in a Rabbi Trust |
Other Unvested Options |
||||
---|---|---|---|---|---|
D. Keith Oden | 191,183 | 364,117 | |||
Richard J. Campo | 191,183 | 364,117 | |||
William R. Cooper | 4,447 | -- | |||
Lewis A. Levey | 4,447 | -- | |||
H. Malcolm Stewart | 50,625 | 71,987 | |||
James M. Hinton | 30,075 | 67,458 | |||
Scott S. Ingraham | 73,183 | -- | |||
Steven A. Webster | 4,447 | -- | |||
F. Gardner Parker | 5,956 | -- | |||
Steven K. Eddington | 11,854 | 31,667 | |||
George A. Hrdlicka | 4,447 | -- | |||
All trust managers and executive officers as a | |||||
group (12 persons) | 580,756 | 922,012 |
(4) | Based on information contained in an amendment to Schedule 13G filed with the SEC on February 6, 2004, as of such date, Stichting Pensioenfonds ABP possessed sole voting and dispositive power over 4,234,800 shares. |
(5) | Based on information contained in an amendment to Schedule 13G filed with the SEC on February 17, 2004, as of such date, Cohen & Steers Capital Management, Inc. possessed sole voting power over 2,469,400 shares and sole dispositive power over 2,505,500 shares. |
(6) | Based on information contained in a Schedule 13G filed with the SEC on February 12, 2004, as of January 2, 2003, AEW Capital Management, L.P., AEW Capital Management, Inc., AEW Management and Advisors, L.P. and AEW Investment Group, Inc. each possessed sole voting and dispositive power over 2,383,537 shares. |
(7) | Based on information contained in a Schedule 13G filed with the SEC on February 27, 2004, as of such date, Clarion CRA Securities, LP possessed sole voting power of 1,599,714 shares, sole dispositive power over 2,258,724 shares and shared dispositive power over 20,700 shares. |
(8) | Includes 640 shares that are held in a trust for the benefit of Mr. Leveys wife, for which Mr. Leveys wife is the trustee. |
(9) | Includes 4,662 shares that are held in trusts for the benefit of Mr. Hintons children, for which Mr. Hinton and his wife are the trustees. |
(10) | Includes 1,050 shares that are held in accounts for the benefit of Mr. Ingrahams children, for which Mr. Ingraham is the custodian. |
(11) | Includes 200 shares that are held by Mr. Parkers wife and 100 shares that are held in trusts for the benefit of Mr. Parkers children, for which his wife is the trustee. |
(12) | Shares and/or units beneficially owned by more than one individual have been counted only once for this purpose. |
Maturity: Interest Rate: Repayment Dates: |
February 2004 5.23% per year Principal due at maturity and interest payable quarterly |
o | support our business objectives to produce consistent earnings growth and increase shareholder value; | ||
o | attract, reward, motivate and retain talented executives; | ||
o | tie executive compensation to our financial performance and portfolio management; and | ||
o | link executives' goals with shareholders' interests. |
Types of CompensationOur executive compensation system consists of four elements: |
o | base salary; | ||
o | annual bonus, a portion of which must be received in restricted shares; | ||
o | annual cash award based on growth in funds from operations, or FFO; and | ||
o | long-term compensation, which includes grants of restricted shares and options based on past performance. |
FFO Growth Rate | Payment as a Percentage of Common Dividends Per Share |
||
Less than 9% | 50% | ||
9.0%-9.9% | 100% | ||
10.0% or more | 125% |
William A. Cooper | |||
George A. Hrdlicka | |||
F. Gardner Parker |
Annual Compensation | Long-Term Compensation | ||||||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Name and Principal Position | Year | Salary | Bonus(1) | Other Annual Comp- ensation (2) | Restricted Share Awards(1) | Securities Under-lying Options | All Other Compen- sation(3) | ||||||||||||||||
Richard J. Campo | 2003 | $ | 422,000 | $ | 68,750 | (4) | $ | 76,200 | $ | 56,250 | (5) | 150,000 | $ | 5,967 | |||||||||
Chairman of the Board and | 2002 | 422,000 | 34,375 | (6) | 76,200 | 28,125 | (7) | 150,000 | 7,935 | ||||||||||||||
Chief Executive Officer | 2001 | 406,000 | -- | 73,200 | 1,297,125 | (8) | 90,000 | 7,935 | |||||||||||||||
D. Keith Oden | 2003 | $ | 422,000 | $ | 68,750 | (4) | $ | 76,200 | $ | 56,250 | (5) | 150,000 | $ | 7,692 | |||||||||
President and Chief | 2002 | 422,000 | 34,375 | (6) | 76,200 | 28,125 | (7) | 150,000 | 9,660 | ||||||||||||||
Operating Officer | 2001 | 406,000 | -- | 73,200 | 1,297,125 | (8) | 90,000 | 9,660 | |||||||||||||||
H. Malcolm Stewart | 2003 | $ | 314,000 | $ | 79,063 | (9) | $ | 44,450 | $ | 214,838 | (10) | 15,000 | $ | 2,700 | |||||||||
Executive Vice President | 2002 | 314,000 | 79,063 | (11) | 44,450 | 174,868 | (12) | 25,000 | 2,700 | ||||||||||||||
2001 | 302,000 | 158,125 | (13) | 42,700 | 475,275 | (14) | 40,000 | 2,700 | |||||||||||||||
James M. Hinton | 2003 | $ | 250,000 | $ | 72,188 | (15) | $ | 44,450 | $ | 187,763 | (16) | 15,000 | $ | 2,700 | |||||||||
Senior Vice President - | 2002 | 250,000 | 72,188 | (17) | 44,450 | 153,503 | (18) | 20,000 | 2,700 | ||||||||||||||
Development and Acquisitions | 2001 | 240,000 | 137,500 | (19) | 42,700 | 389,220 | (20) | 40,000 | 2,700 | ||||||||||||||
Steven K. Eddington | 2003 | $ | 225,000 | $ | 58,438 | (21) | $ | 31,750 | $ | 176,513 | (22) | 15,000 | $ | 2,700 | |||||||||
Senior Vice President - | 2002 | 225,000 | 54,844 | (23) | 15,240 | 112,721 | (24) | 20,000 | 2,700 | ||||||||||||||
Operations | 2001 | 151,000 | 46,406 | (25) | 12,150 | 101,944 | (26) | 10,000 | 2,700 |
(1) | The compensation committee annually grants executives restricted shares awards. Restricted share awards have vesting periods from five to ten years, with initial vesting beginning one year from the date of grant. The restricted share awards were valued based on the market share price at the date of grant. The value of the restricted share awards granted is included in the above table under Restricted Share Awards. Distributions on restricted shares are paid at the same rate as paid to all shareholders. |
Additionally, the compensation committee requires executives to receive between 25% and 50% of their annual bonus in restricted shares. Bonus restricted shares are valued at 150% of the cash value of the corresponding portion of the bonus. The number of shares issued was determined based on the market share price at the date of grant. Bonus restricted shares vest 25% on the grant date and 25% on each of the next three anniversaries of the grant date. Bonus restricted shares vested on the date of grant are included in the above table under Bonus and the other bonus restricted shares are included in the above table under Restricted Share Awards. |
(2) | Represents cash payments equal to a notional number of our common shares multiplied by 50% of the actual dividend rate per share paid to holders of our common shares for the year. |
(3) | 2003 amounts consist of matching contribution under our 401(k) plan ($732 for each of Messrs. Campo and Oden and $2,700 for each of Messrs. Stewart, Hinton and Eddington) and the value of the premiums we paid for insurance coverage ($5,235 for Mr. Campo and $6,960 for Mr. Oden). 2002 and 2001 amounts consists of matching contributions under our 401(k) plan ($2,700 for each of Messrs. Campo, Oden, Stewart, Hinton and Eddington) and the value of the premiums we paid for split-dollar life insurance coverage ($5,235 for Mr. Campo and $6,960 for Mr. Oden). |
16 |
(4) | Consists of $50,000 in cash and 437 restricted shares valued at $42.90 per share. |
(5) | Consists of 1,311 restricted shares awarded on January 29, 2004 valued at $42.90 per share, which vest in three equal installments beginning on February 15, 2005. |
(6) | Consists of $25,000 in cash and 298 restricted shares valued at $31.48 per share. |
(7) | Consists of 893 restricted shares awarded on February 5, 2003 valued at $31.48 per share, which vest in three equal installments beginning on February 15, 2004. |
(8) | Consists of 37,500 restricted shares awarded on January 28, 2002 valued at $34.59 per share, which vest in ten equal installments beginning on February 15, 2003. |
(9) | Consists of $57,500 in cash and 503 restricted shares valued at $42.90 per share. |
(10) | Consists of 5,008 restricted shares awarded on January 29, 2004 valued at $42.90 per share, 1,508 of which vest in three equal installments beginning on February 15, 2005 and 3,500 of which vest in five equal installments beginning on February 15, 2005. |
(11) | Consists of $57,500 in cash and 685 restricted shares valued at $31.48 per share. |
(12) | Consists of 5,555 restricted shares awarded on February 5, 2003 valued at $31.48 per share, 2,055 of which vest in three equal installments beginning on February 15, 2004 and 3,500 of which vest in five equal installments beginning on February 15, 2004. |
(13) | Consists of $115,000 in cash and 1,247 restricted shares valued at $34.59 per share. |
(14) | Consists of 13,740 restricted shares awarded on January 28, 2002 valued at $34.59 per share, 3,740 of which vest in three equal installments beginning on February 15, 2003 and 10,000 of which vest in five equal installments beginning on February 15, 2003. |
(15) | Consists of $52,500 in cash and 459 restricted shares valued at $42.90 per share. |
(16) | Consists of 4,377 restricted shares awarded on January 29, 2004 valued at $42.90 per share, 1,377 of which vest in three equal installments beginning on February 15, 2005 and 3,000 of which vest in five equal installments beginning on February 15, 2005. |
(17) | Consists of $52,500 in cash and 625 restricted shares valued at $31.48 per share. |
(18) | Consists of 4,877 restricted shares awarded on February 5, 2003 valued at $31.48 per share, 1,877 of which vest in three equal installments beginning on February 15, 2004 and 3,000 of which vest in five equal installments beginning on February 15, 2004. |
(19) | Consists of $100,000 in cash and 1,084 restricted shares valued at $34.59 per share. |
(20) | Consists of 11,253 restricted shares awarded on January 28, 2002 valued at $34.59 per share, 3,253 of which vest in three equal installments beginning on February 15, 2003 and 8,000 of which vest in five equal installments beginning on February 15, 2003. |
(21) | Consists of $42,500 in cash and 372 restricted shares valued at $42.90 per share. |
17 |
(22) | Consists of 4,115 restricted shares awarded on January 29, 2004 valued at $42.90 per share, 1,115 of which vest in three equal installments beginning on February 15, 2005 and 3,000 of which vest in five equal installments beginning on February 15, 2005. |
(23) | Consists of $48,750 in cash and 194 restricted shares valued at $31.48 per share. |
(24) | Consists of 3,581 restricted shares awarded on February 5, 2003 valued at $31.48 per share, 581 of which vest in three equal installments beginning on February 15, 2004 and 3,000 of which vest in five equal installments beginning on February 15, 2004. |
(25) | Consists of $41,250 in cash and 149 restricted shares valued at $34.59 per share. |
(26) | Consists of 2,947 restricted shares awarded on January 28, 2002 valued at $34.59 per share, 447 of which vest in three equal installments beginning on February 15, 2003 and 2,500 of which vest in five equal installments beginning on February 15, 2003. |
Name | Number of Securities Underlying Options Granted (#)(1) | Percent of Total Options Granted to Employees in Fiscal Year | Exercise Price ($/Share) | Expiration Date | Potential Realizable Value at Assumed Annual Rates of Share Price Appreciation for Option Term ($)(2) 5% 10% | |||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Richard J. Campo | 150,000 | 36 | % | $ | 42.90 | 1/29/14 | $ | 4,046,937 | $ | 10,255,733 | ||||||||||
D. Keith Oden | 150,000 | 36 | % | 42.90 | 1/29/14 | 4,046,937 | 10,255,733 | |||||||||||||
H. Malcolm Stewart | 15,000 | 4 | % | 42.90 | 1/29/14 | 404,604 | 1,025,573 | |||||||||||||
James M. Hinton | 15,000 | 4 | % | 42.90 | 1/29/14 | 404,604 | 1,025,573 | |||||||||||||
Steven K. Eddington | 15,000 | 4 | % | 42.90 | 1/29/14 | 404,604 | 1,025,573 |
(1) | All options vest in three equal installments on the next three anniversaries of the date of grant and expire ten years from the date of grant. |
(2) | These columns represent hypothetical future values that might be realized upon exercise of the options, minus the exercise price. These values assume that the market price of our shares at the date of grant appreciates at a 5% and 10% compound annual rate over the ten-year term of the options. The 5% and 10% rates of price appreciation are presented as examples under the SECs proxy rules and do not necessarily reflect managements assessment of our future share price performance. These potential realizable values are not intended to indicate the value of the options. |
18 Aggregated Option
Exercises in Last Fiscal
|
Name | Shares Acquired on Exercise | Value Realized | Number of Common Shares Underlying Unexercised
Options at December 31, 2003 (1) Exercisable Unexercisable | Value of Unexercised In-The-Money Options at December 31, 2003(1) Exercisable Unexercisable | ||||||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Richard J. Campo | 446,435 | $ | 13,716,139 | 312,704 | 249,884 | $ | 3,126,396 | $ | 2,623,768 | |||||||||||||||||
D. Keith Oden | 446,435 | 13,716,139 | 312,704 | 249,884 | 3,126,396 | 2,623,768 | ||||||||||||||||||||
H. Malcolm Stewart | 77,261 | 2,439,441 | 17,333 | 66,833 | 129,467 | 662,088 | ||||||||||||||||||||
James M. Hinton | 15,894 | 488,741 | 35,715 | 89,447 | 376,778 | 584,984 | ||||||||||||||||||||
Steven K. Eddington | 9,500 | 236,313 | 3,333 | 26,667 | 32,367 | 321,133 |
(1) | These year-end values represent the difference between the fair market value of the shares subject to options (based on the share price of $44.30 on December 31, 2003) and the exercise prices of the options. "In-the-money" means that the fair market value of the shares is greater than the option's exercise price on the valuation date. |
Annual fee | $12,000 | |||
For each board meeting attended in person | $1,000 | |||
For each board meeting attended by telephone conference | $500 | |||
For each committee meeting attended | $500 |
Dec-98 | Dec-99 | Dec-00 | Dec-01 | Dec-02 | Dec-03 | ||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Camden | 100.0 | 115.58 | 150.42 | 176.48 | 170.27 | 244.83 | |||||||
NAREIT | 100.0 | 95.38 | 120.53 | 137.32 | 142.57 | 195.51 | |||||||
S&P 500 | 100.0 | 121.04 | 110.02 | 96.94 | 75.52 | 97.18 |
Lewis A. Levey | |||
George A. Hrdlicka | |||
Scott S. Ingraham |
Total Approximate Fees | |||||||||
---|---|---|---|---|---|---|---|---|---|
Type of Services (a) | 2003 | 2002 | |||||||
Audit Fees (b) | $ | 466,500 | $ | 483,000 | |||||
Audit-Related Fees (c) | 18,500 | 13,900 | |||||||
Tax Fees (d) | 41,200 | 41,900 | |||||||
All Other Fees (e) | 7,900 | 56,100 | |||||||
Total (f) | $ | 534,100 | $ | 594,900 | |||||
(a) | All such services provided to us by the Deloitte Entities during 2002 and 2003 were pre-approved by the audit committee. |
(b) | Fees for audit services billed in 2003 and 2002 included the following: |
o | audit of our annual financial statements; | |
o | reviews of our quarterly financial statements; and | |
o | issuances of comfort letters, consents and other services related to SEC matters. |
(c) | Fees for audit-related services billed in 2003 and 2002 included financial accounting and reporting consultations. |
(d) | Fees for tax services billed in 2003 and 2002 included tax compliance services and tax planning and advice services. |
(e) | Fees for all other services billed in 2003 consisted of permitted non-audit services, such as property tax services. Fees for all other services billed in 2002 consisted of permitted non-audit services, such as property tax services and internal audit co-sourcing services. |
(f) | Excludes amounts that we reimbursed the Deloitte Entities for out-of-pocket expenses, which totaled approximately $4,600 in 2003 and $5,300 in 2002. |
o | the integrity of the Company's financial statements, | ||
o | the Company's compliance with legal and regulatory requirements, | ||
o | the independent accountants' qualifications and independence, and | ||
o | the performance of the Company's internal audit function and independent accountants. |
o | all critical accounting policies and practices; | ||
o | material written communications between the independent accountants and management, including, but not limited to, the management letter and schedule of unadjusted differences; and | ||
o | an analysis of the independent accountants judgment as to the quality of the Companys accounting principles, setting forth significant reporting issues and judgments made in connection with the preparation of the financial statements. |
7. At least annually, obtain and review a report by the independent accountants describing
o | the firm's internal quality-control procedures; | ||
o | any material issues raised by the most recent internal quality-control review, or peer review, of the firm, or by any inquiry or investigation by governmental or professional authorities, within the preceding five years, respecting one or more independent audits carried out by the firm, and any steps taken to deal with any such issues; and | ||
o | (to assess the independent accountants independence) all relationships between the independent accountants and the Company. |
1. Election of Trust Managers | For | Withhold | For All | To withhold authority to vote | |||||||
Nominees: | All | Except | for any individual, mark "For | ||||||||
01) Richard J. Campo | 05) Lewis A. Levey | ___ | ___ | ___ | All Except" and write the | ||||||
02) William R. Cooper | 06) D. Keith Oden | nominee's number on the line | |||||||||
03) George A. Hrdlicka | 07) F. Gardner Parker | below: | |||||||||
04) Scott S. Ingraham | 08) Steven A. Webster | _______________________ |
In their discretion, the proxies are authorized to vote upon such other business as may properly come before the Annual Meeting or any adjournment or postponement thereof.
This Proxy when properly executed will be voted in the manner directed herein by the undersigned shareholder. If no direction is made, this Proxy will be voted FOR all nominees listed in Proposal 1.
PLEASE MARK, SIGN AND RETURN THE PROXY CARD PROMPTLY USING THE ENCLOSED ENVELOPE.
Please indicate if you wish to view meeting materials electronically via the Internet rather than receiving a hard copy. Please note that you will continue to receive a proxy card for voting purposes only. | YES ___ |
NO ___ |
|||
HOUSEHOLDING ELECTION-Please indicate if you consent to receive future investor communications in a single package per household. | YES ___ | NO ___ | |||
_____________________________________________ Signature Date |
_____________________________________________ Signature (Joint Owners) Date |
|