2008 Proxy Statement
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
WASHINGTON, DC 20549
Form 6-K
REPORT OF FOREIGN PRIVATE ISSUER
PURSUANT TO RULE 13A-16 OR 15D-16 UNDER
THE SECURITIES EXCHANGE ACT OF 1934
Date
of Report: March 12, 2008
Commission
File Number: 001-13425
Ritchie Bros. Auctioneers Incorporated
6500 River Road
Richmond, BC, Canada
V6X 4G5
(604) 273 7564
(Address of principal executive offices)
indicate by check mark whether the registrant files or will file annual reports
under cover Form 20-F or Form 40-F
Form 20-F o Form 40-F þ
indicate by check mark if the registrant is submitting the Form 6-K in paper
as permitted by Regulation S-T Rule 101(b)(1): o
indicate by check mark if the registrant is submitting the Form 6-K in paper
as permitted by Regulation S-T Rule 101(b)(7): o
indicate by check mark whether by furnishing information contained in this Form,
the registrant is also thereby furnishing the information to the Commission pursuant to
Rule 12g3-2(b) under the Securities Exchange Act of 1934
Yes o No þ
If Yes is marked, indicate below the file number assigned to the registrant in
connection with Rule 12g3-2(b):
82-
This Form 6-K incorporates the Notice of Annual and Special Meeting of Shareholders, Information
Circular and Form of Proxy distributed to the Companys shareholders of record as of February 29,
2008. The Information Circular was provided to shareholders in connection with the Companys
annual meeting to be held on April 11, 2008.
SIGNATURES
Pursuant to the requirements of the Securities Exchange Act of 1934, the registrant has duly caused
this report to be signed on its behalf by the undersigned, thereunto duly authorized.
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Ritchie Bros. Auctioneers Incorporated
(Registrant)
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Date: March 12, 2008 |
By: |
/s/ Jeremy Black
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Jeremy Black |
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Corporate Secretary |
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RITCHIE BROS. AUCTIONEERS INCORPORATED
NOTICE OF ANNUAL AND SPECIAL MEETING OF SHAREHOLDERS
TO THE SHAREHOLDERS:
NOTICE IS HEREBY GIVEN that an Annual and Special Meeting (the Meeting) of the shareholders
of RITCHIE BROS. AUCTIONEERS INCORPORATED (the Company) will be held at the River Rock Conference
Centre, 8811 River Road, Richmond, British Columbia, V6X 3P8, on Friday, April 11, 2008 at 11:00
a.m. (Vancouver time), for the following purposes:
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(1) |
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to receive the financial statements of the Company for the financial year ended
December 31, 2007 and the report of the Auditors thereon; |
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(2) |
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to elect the directors of the Company to hold office until their successors are
elected at the next annual meeting of the Company; |
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(3) |
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to appoint the Auditors of the Company to hold office until the next annual
meeting of the Company and to authorize the directors to fix the remuneration to be
paid to the Auditors; |
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(4) |
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to consider and, if deemed advisable, to pass a special resolution approving an
amendment to the articles of amalgamation of the Company to subdivide the Companys
issued and outstanding common shares on a three-for-one (3 for 1) basis, the full text
of which resolution is set out in Schedule A in the accompanying Information
Circular; and |
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(5) |
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to transact such other business as may properly be brought before the Meeting. |
Further information regarding the matters to be considered at the Meeting is set out in the
accompanying Information Circular.
The directors of the Company have fixed the close of business on February 29, 2008 as the
record date for determining shareholders entitled to receive notice of and to vote at the Meeting.
Only registered shareholders of the Company as of February 29, 2008 will be entitled to vote, in
person or by proxy, at the Meeting.
Shareholders are requested to date, sign and return the accompanying form of proxy for use at
the Meeting whether or not they are able to attend personally. To be effective, forms of proxy
must be received by Computershare Trust Company of Canada, Attention Proxy Department, 100
University Avenue, 9th Floor, Toronto, Ontario, M5J 2Y1, no later than 48 hours (excluding
Saturdays, Sundays and holidays) before the time of the Meeting or any adjournment thereof.
All non-registered shareholders who receive these materials through a broker or other
intermediary should complete and return the materials in accordance with the instructions provided
to them by such broker or intermediary.
DATED at Vancouver, British Columbia, as of this 12th day of March, 2008.
By Order of the Board of Directors
/s/ Jeremy
Black
Jeremy Black
Corporate Secretary
RITCHIE BROS. AUCTIONEERS INCORPORATED
ANNUAL AND SPECIAL MEETING OF SHAREHOLDERS
INFORMATION CIRCULAR
Unless otherwise provided, the information herein is given as of February 19, 2008.
Solicitation of Proxies
This Information Circular is being furnished to the shareholders of the Company in connection with
the solicitation of proxies for use at the Annual and Special Meeting to be held on April 11, 2008
(the Meeting) by management of the Company. The solicitation will be primarily by mail; however,
proxies may also be solicited personally or by telephone by the directors, officers or employees of
the Company. The Company may also pay brokers or other persons holding common shares of the
Company (the Common Shares) in their own names or in the names of nominees for their reasonable
expenses of sending proxies and proxy materials to beneficial shareholders for the purposes of
obtaining their proxies. The costs of this solicitation are being borne by the Company.
PARTICULARS OF MATTERS TO BE ACTED UPON AT THE MEETING
PROPOSAL 1: Election of Directors
Under the Articles of Amalgamation of the Company, the number of directors of the Company is
set at a minimum of three (3) and a maximum of ten (10) and the board of directors (the Board) is
authorized to determine the actual number of directors within that range to be elected from time to
time. The Company currently has seven (7) directors. Each director of the Company is elected
annually and holds office until the next annual meeting of shareholders of the Company unless he or
she sooner ceases to hold office. The Articles of the Company also provide that the Board has the
power to increase the number of directors at any time between annual meetings of shareholders and
appoint one or more additional directors provided that the total number of directors so appointed
shall not exceed one-third of the number of directors elected at the previous annual meeting.
Two of the current directors, Mr. Charles Edward Croft and Mr. Clifford Russell Cmolik, have
informed the Company that they will retire and not stand for re-election at the upcoming Meeting.
As part of the on-going succession planning efforts of the Company, the Company has engaged in
discussions with various potential director candidates to assess whether they will be suitable
candidates for nomination or addition to the Board. The current Board considers that the
appropriate size of the Board for the Company is six to eight members. With the retirement of
Messrs. Croft and Cmolik at the upcoming Meeting, the Board of the Company has determined that the
number of directors to be elected at the Meeting shall be six (6). The Company intends to add at
least one additional director to the Board between the Meeting and the 2009 annual meeting of
shareholders if and when suitable candidates with appropriate skills and experience are available.
The Company intends to nominate each of the persons listed below for election as a director of
the Company. The persons proposed for nomination are, in the opinion of the Board and management,
well qualified to act as directors for the ensuing year. The persons named in the enclosed form of
proxy intend to vote for the election of such nominees.
1
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Number of Common |
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Shares Beneficially |
Name and |
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Principal Occupation or |
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Previous Service as a |
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Owned, Controlled |
Municipality of Residence |
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Position with the Company |
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Employment (1) |
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Director |
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or Directed (1)(2) |
Peter James Blake |
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Chief Executive Officer |
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Chief Executive |
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Director since |
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44,250 |
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Vancouver, B.C., Canada |
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and a Director |
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Officer of the Company (3) |
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December 12, 1997 |
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Age: 46 |
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Beverley Anne Briscoe |
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Director; |
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Owner and President, Briscoe |
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Director since |
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3,300 |
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Vancouver, B.C., Canada |
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Chair of Audit Committee |
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Management Ltd. (4) |
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October 29, 2004 |
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Age: 53 |
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Member of Nominating and |
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Corporate Governance |
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Committee |
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Independent |
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Robert Waugh Murdoch |
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Director; |
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Businessman (5) |
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Director since |
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2,200 |
(8) |
Salt Spring Island, B.C., |
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Member of Compensation |
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February 20, 2006 |
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Canada |
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Committee |
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Age: 66 |
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Independent |
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Eric Patel |
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Director; |
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Chief Financial Officer, Paget |
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Director since |
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4,250 |
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Vancouver, B.C., Canada |
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Chair of Nominating and |
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Resources Corporation, a private |
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April 14, 2004 |
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Age: 51 |
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Corporate Governance |
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mining company |
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Committee |
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Business Consultant (6) |
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Member of Audit Committee |
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Independent |
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Edward Baltazar Pitoniak |
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Director; |
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President and Chief Executive |
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Director since |
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480 |
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West Vancouver, B.C., Canada |
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Member of Audit Committee |
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Officer of bcIMC Hospitality |
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July 28, 2006 |
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Age: 52 |
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Member of Compensation |
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Group, a hotel property and brand |
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Committee |
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ownership entity |
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Independent |
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Christopher Zimmerman |
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Nominee |
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President and Chief Executive |
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N/A |
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Nil |
Vancouver, B.C., Canada |
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Officer of Canucks Sports and |
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Age:48 |
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Entertainment, a sports |
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entertainment company in |
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Vancouver, British Columbia (7) |
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(1) |
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This information has been provided by the respective nominee as of March 3, 2008. |
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(2) |
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The number of Common Shares held includes Common Shares beneficially owned, directly or
indirectly (other than stock options), or over which control or direction is exercised by
the proposed nominee. See the table below for disclosure of stock option information. |
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(3) |
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Mr. Blake is also a director of Accruit, LLC, a private entity engaged in like-kind
exchange services. |
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(4) |
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Ms. Briscoe is also a director, the chair of the audit committee and a member of the
governance and nominating committee of Goldcorp Inc. (a public gold and precious metal
company); a director, the chair of the audit committee and a member of the governance and
nominating committee of Spectra Energy Income Fund (a public income fund with interests and
investments in natural gas processing entities); and a director and audit committee member
of BC Railway Group of Companies (provincial crown corporations). Ms. Briscoe is also the
chair and a director of Boys and Girls Clubs of Greater Vancouver and a director of Forum of
Women Entrepreneurs and Coast Opportunities Funds, all being non-profit organizations. |
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(5) |
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Mr. Murdoch is a director of Lallemand Inc, a private company specializing in the
development, production and marketing of yeasts and bacteria products, and a director and a
member of the governance and human resources committee of Timberwest Forest Corp., a public
forestry company. |
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(6) |
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Mr. Patel is also a member of the advisory board of 1-800 GOT JUNK, a private company
engaged in waste disposal services, and Bluetide Management Corp., a private software
development company. |
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(7) |
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Mr. Zimmerman has extensive experience in sales, marketing, research, design and
development, and operations. Before joining Canucks Sports and Entertainment, Mr. Zimmerman
was the President and Chief Executive Officer of Nike Bauer Inc., a hockey equipment
company. Prior to this appointment in March 2003, Mr. Zimmerman was General Manager of Nike
Golf USA, in Beaverton, Oregon. He joined Nike Golf in 1998 after spending 16 years in a
variety of senior advertising positions, including USA Advertising Director for the Nike
Brand and Senior Vice President at Saatchi and Saatchi Advertising in New York, where he
directed the advertising development for brands such as Tide, Wendys, Champion Sportswear,
Finesse Shampoo, Kenner Toys, and LifeSavers Candy. Mr. Zimmerman has a Bachelor of Arts in
Economics and Mass Communication from the University of Vermont and an MBA from Babson
College. |
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(8) |
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In addition to the shares directly owned by Mr. Murdoch,
Mrs. Nadya Murdoch, spouse of Mr. Murdoch, also owns
700 Common Shares. |
2
The Company is not aware that any of the above nominees will be unable or unwilling to serve
as a director of the Company; however, should the Company become aware of such an occurrence before
the election of directors takes place at the Meeting, if one of the persons named in the enclosed
form of proxy is appointed as proxyholder, it is intended that the discretionary power granted
under such proxy will be used to vote for any substitute nominee or nominees who the Board, in its
discretion, may select.
In addition to the information presented above regarding Common Shares beneficially owned,
controlled or directed, several directors of the Company, two of whom are retiring at the Meeting,
held the stock options set out in the following table as of as of March 3, 2008. All of the
options granted to and held by non-employee directors vested at the grant date and have an expiry
date ten years from the date of grant. Apart from Messrs. Cmolik and Croft, the other non-employee
directors have not been granted stock options since their appointment. The Company ceased granting
options to non-employee directors in 2004, and will not grant them in the future, in accordance
with its Policy Regarding the Granting of Equity-Based Compensation Awards. The options granted to
Mr. Blake, the CEO of the Company, vested one year from their respective grant dates and have
expiry dates of ten years from each respective grant date, subject to early termination, as set out
in the relevant option agreement.
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Number of |
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Exercise |
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Total |
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Total |
Nominee |
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Grant Date |
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Expiry Date |
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Options Granted |
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Price (U.S.$) |
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Exercised |
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Unexercised |
Peter Blake
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March 1, 2007
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March 1, 2017
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17,000 |
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$ |
56.01 |
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17,000 |
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Jan. 24, 2006
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Jan. 24, 2016
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24,000 |
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$ |
44.09 |
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24,000 |
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Jan. 25, 2005
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Jan. 25, 2015
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20,800 |
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$ |
32.41 |
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20,800 |
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Feb. 13, 2004
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Feb. 13, 2014
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22,400 |
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$ |
26.46 |
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10,400 |
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12,000 |
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84,200 |
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10,400 |
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73,800 |
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Russell Cmolik
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Feb. 13, 2004
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Feb. 13, 2014
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8,000 |
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$ |
26.46 |
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8,000 |
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Jan. 30, 2003
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Jan. 30, 2013
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8,000 |
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$ |
15.53 |
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8,000 |
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16,000 |
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16,000 |
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Charles Croft
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Feb. 13, 2004
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Feb. 13, 2014
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8,000 |
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$ |
26.46 |
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8,000 |
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Jan. 30, 2003
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Jan. 30, 2013
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8,000 |
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$ |
15.53 |
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8,000 |
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Feb. 11, 2002
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Feb. 11, 2012
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6,000 |
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$ |
13.05 |
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6,000 |
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22,000 |
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22,000 |
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Mr. Charles Edward Croft is currently the Chairman of the Board and is an independent director
and therefore, the Companys Board has not appointed a Lead Director. With the planned retirement
of Mr. Croft at the upcoming Meeting, the Board proposes to appoint Mr. Robert Waugh Murdoch, also
an independent director, as the Chairman of the Board, subject to his re-election to the Board at
the Meeting. Any shareholder wishing to contact the Chairman of the Board may do so by phoning
604-233-6153 or by sending an email to LeadDirector@rbauction.com.
Additional disclosure relating to the Companys Audit Committee as required under Multilateral
Instrument 52-110 is contained in the Companys Annual Information Form under the heading Audit
Committee Information. The Annual Information Form of the Company has been filed on SEDAR and is
available on their website at www.sedar.com. A copy of the Companys Annual Information Form may
also be obtained by making a request to the Corporate Secretary of the Company.
Board and Committee Attendance
The following tables present information about Board of Directors and Committee meetings and
attendance by directors at such meetings for the year ended December 31, 2007. The overall 2007
attendance record by directors at Board and Committee meetings was 97%.
3
Board and Committee Meetings Held
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Number of Meetings |
Board of Directors |
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9 |
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Audit Committee |
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5 |
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Compensation Committee |
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4 |
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Nominating and Corporate Governance Committee |
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6 |
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Summary of Attendance of Directors
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Compensation |
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Nominating & |
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Audit Committee |
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Committee |
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Corporate Governance |
Director |
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Board Meetings |
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Meetings |
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Meetings (1) |
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Committee Meetings |
Charles Croft |
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8 of 9 (Chair) |
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N/A |
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3 of 3 |
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6 of 6 |
Peter Blake |
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9 of 9 |
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N/A |
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N/A |
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N/A |
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C. Russell Cmolik |
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9 of 9 |
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N/A |
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3 of 4 (Chair) |
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N/A |
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Eric Patel |
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9 of 9 |
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5 of 5 |
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N/A |
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6 of 6 (Chair) |
Beverley Briscoe |
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9 of 9 |
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5 of 5 (Chair) |
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N/A |
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6 of 6 |
Robert Murdoch |
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8 of 9 |
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N/A |
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4 of 4 |
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N/A |
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Edward Pitoniak |
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8 of 9 |
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5 of 5 |
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1 of 1 |
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N/A |
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(1) |
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Mr. Cmolik became Chair of the Compensation Committee effective April 13, 2007, prior to which Mr.
Croft had been Chair. Mr. Pitoniak was appointed to the Compensation Committee effective April 13, 2007. |
Compensation of Directors
In addition to the reimbursement of reasonable travel and lodging expenses, non-employee
directors of the Company received the following compensation in 2007:
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Amount of Fee |
Description of Fee |
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(U.S.$) |
Annual fee for Board Chairman |
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$ |
150,000 |
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Annual fee for Board Membership |
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$ |
60,000 |
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Annual fee for Committee chairmanship (excluding Audit Committee) |
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$ |
10,000 |
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Annual fee for Audit Committee chairmanship |
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$ |
15,000 |
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Meeting fee (per minuted meeting in excess of two hours) |
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$ |
1,000 |
(1) |
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(1) |
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Directors who travel more than four hours to attend a board or committee meeting
receive an additional U.S.$1,000 |
Each director is required to use at least U.S.$25,000 of their annual fee each year to
purchase Common Shares through the NYSE or the TSX in compliance with the Companys Policy
Regarding Securities Trades by Personnel.
The total fees paid by the Company to the Board in 2007 were U.S.$549,000. Employee directors
do not receive additional compensation for their participation in Board or committee activities.
Compensation by director for the year ended December 31, 2007 was as follows (all amounts in U.S.
dollars):
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Director |
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Board Fees |
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Committee Fees |
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Meeting Fees |
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Total Fees |
Charles Croft |
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$ |
150,000 |
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$ |
2,700 |
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$ |
7,000 |
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$ |
159,700 |
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Peter Blake |
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Nil |
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Nil |
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Nil |
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Nil |
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C. Russell Cmolik |
|
|
60,000 |
|
|
|
7,300 |
|
|
|
9,000 |
|
|
|
76,300 |
|
Eric Patel |
|
|
60,000 |
|
|
|
10,000 |
|
|
|
10,000 |
|
|
|
80,000 |
|
Beverley Briscoe. |
|
|
60,000 |
|
|
|
15,000 |
|
|
|
10,000 |
|
|
|
85,000 |
|
Robert Murdoch |
|
|
60,000 |
|
|
|
|
|
|
|
16,000 |
|
|
|
76,000 |
|
Edward Pitoniak |
|
|
60,000 |
|
|
|
|
|
|
|
12,000 |
|
|
|
72,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
|
$ |
450,000 |
|
|
$ |
35,000 |
|
|
$ |
64,000 |
|
|
$ |
549,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
There were no other arrangements under which non-employee directors were compensated during
2007. No non-employee directors earned any compensation during 2007 for consultancy or other
services provided to the Company. No options were granted to non-employee directors in 2007.
4
For additional disclosure in relation to Board of Directors and Corporate Governance, please
refer to the section Report on Corporate Governance on page 14.
PROPOSAL 2: Appointment of Auditors
The Company proposes that KPMG LLP, Chartered Accountants of Vancouver, British Columbia, be
appointed as Auditors of the Company for the year ending December 31, 2008 and that the Audit
Committee be authorized to fix their remuneration. KPMG LLP has been the Auditors of the Company
and its predecessors since 1974. The Audit Committee is satisfied that KPMG LLP meets the relevant
independence requirements and is free from conflicts of interest that could impair their
objectivity in conducting the Companys audit. The resolution appointing auditors must be passed
by a majority of the votes cast by the shareholders who vote in respect of that resolution.
In addition to retaining KPMG LLP to audit the consolidated financial statements of the
Company and its subsidiaries for the year ended December 31, 2007, the Company retained KPMG LLP to
provide various non-audit services in 2007. The Audit Committee is required to pre-approve all
non-audit related services performed by KPMG LLP. The aggregate fees billed for professional
services by KPMG LLP and its affiliates during fiscal 2007 and 2006 were as follows:
|
|
|
|
|
|
|
|
|
|
|
Fiscal 2007 |
|
|
Fiscal 2006 |
|
Audit Fees |
|
$ |
1,307,000 |
|
|
$ |
1,143,000 |
|
Audit-Related Fees |
|
|
98,000 |
|
|
|
248,000 |
|
Tax Fees |
|
|
806,000 |
|
|
|
575,000 |
|
All Other Fees |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total Fees |
|
$ |
2,211,000 |
|
|
$ |
1,966,,000 |
|
|
|
|
|
|
|
|
The nature of each category of fees is as follows:
Audit Fees:
Audit fees were paid for professional services rendered by the auditors for the audit and
interim reviews of the Companys consolidated financial statements or services provided in
connection with statutory and regulatory filings or engagements.
Audit-Related Fees:
Audit-related fees were paid for assurance and related services that are reasonably related to
the performance of the audit or review of the Companys financial statements and are not reported
under the Audit Fees item above.
Tax Fees:
Tax fees were paid for tax compliance, tax advice and tax planning professional services.
These services consisted of: tax compliance including the review of tax returns; assistance with
questions regarding tax audits; assistance in completing routine tax schedules and calculations;
and tax planning and advisory services relating to common forms of domestic and international
taxation (i.e., income tax, capital tax, Goods and Services Tax and Value Added Tax).
The Audit Committee is responsible for the appointment, compensation and oversight of the work
of the Companys independent auditor and is required to pre-approve all non-audit related services
performed by KPMG LLP. Accordingly, the Audit Committee has adopted a pre-approval policy. The
policy outlines the procedures and the conditions pursuant to which permissible services proposed
to be performed by KPMG LLP are pre-approved, provides a general pre-approval for certain
permissible services and outlines a list of prohibited services.
5
PROPOSAL 3: Subdivision of Common Shares
The Board of Directors of the Company has recommended a proposed subdivision of the issued and
outstanding Common Shares of the Company on a three-for-one basis (the Stock Split). The Stock
Split will result in each shareholder of the Company receiving two additional Common Shares of the
Company for each existing Common Share held as of the effective date of the Stock Split. If
approved at the Meeting, the Company currently intends that the Stock Split will be effective at
the close of business on April 24, 2008 (the Stock Split Record Date) and the Stock Split will be
completed by the push out method. In other words, shareholders of record on the Stock Split
Record Date will retain the share certificates representing Common Shares they currently hold and
the Company, through its transfer agent, will issue and mail to such registered shareholder on the
Stock Split Record Date share certificates representing the additional Common Shares to which such
registered shareholder will be entitled to by reason of the Stock Split.
The Board of Directors believes that the Stock Split is in the best interests of the Company
and the shareholders in part because the resulting reduction in the trading price per Common Share
will make it less expensive for non-institutional shareholders to purchase a board lot of the
Companys Common Shares, resulting in a broader range of share ownership for the Company.
In order to effect the Stock Split, the special resolution, the full text of which is set out
in Schedule A attached hereto (the Stock Split Resolution), approving the amendment to the
Articles of Amalgamation of the Company by subdividing each issued and outstanding Common Share
into three, must be passed by not less than two-thirds of the votes cast by shareholders in respect
of that resolution, either in person or proxy at the Meeting.
As provided in the Stock Split Resolution, the Board of Directors may in its sole discretion
and without further approval of the shareholders, elect not to act on or carry out the Stock Split.
In addition, the subdivision will not be effected without the approval of the Toronto Stock
Exchange and the New York Stock Exchange.
INTEREST OF CERTAIN PERSONS IN MATTERS TO BE ACTED UPON
None of the directors or senior officers of the Company, none of the persons who have been
directors or senior officers of the Company and no associate or affiliate of any of the foregoing
has any material interest, direct or indirect, by way of beneficial ownership of securities or
otherwise, in any matter scheduled to be acted upon at the Meeting other than as disclosed
elsewhere in this Information Circular.
INTEREST OF INFORMED PERSONS IN MATERIAL TRANSACTIONS
Other than as set out herein, to the Companys knowledge, no informed person (as defined
under Multilateral Instrument 51-102) of the Company, any proposed director of the Company or any
associate or affiliate of such persons, has had or has any material interest, direct or indirect,
in any transaction since January 1, 2007 or in any proposed transaction which, in either case, has
materially affected or is expected to materially affect the Company or any of its subsidiaries.
6
OTHER INFORMATION REGARDING THE COMPANY
EXECUTIVE COMPENSATION
Compensation
The following table provides a summary of the compensation earned during each of the last
three fiscal years by the Chief Executive Officer, the Chief Financial Officer and the Companys
three most highly compensated executive officers other than the Chief Executive Officer and the
Chief Financial Officer (such officers are hereafter collectively called the Named Executive
Officers).
Summary Compensation Table
(all amounts in U.S. dollars)
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Long-Term Compensation Awards |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Awards |
|
Payouts |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Share or |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Securities |
|
Share Units |
|
|
|
|
|
|
|
|
|
|
Annual Compensation |
|
Under |
|
Subject to |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Other Annual |
|
Options |
|
Resale |
|
LTIP |
|
All Other |
|
|
|
|
|
|
Salary |
|
Bonus (2) |
|
Compensation |
|
Granted |
|
Restrictions |
|
Payouts |
|
Compensation |
Name and Principal Position (1) |
|
Year |
|
($) |
|
($) |
|
($) |
|
(#) |
|
(#) |
|
($) |
|
($) |
Peter J. Blake |
|
|
2007 |
|
|
|
422,800 |
|
|
|
545,000 |
|
|
|
9,657 |
|
|
|
17,000 |
|
|
Nil |
|
Nil |
|
Nil |
Chief Executive Officer |
|
|
2006 |
|
|
|
350,000 |
|
|
|
505,000 |
|
|
|
8,070 |
|
|
|
24,000 |
|
|
Nil |
|
Nil |
|
Nil |
|
|
|
2005 |
|
|
|
280,000 |
|
|
|
487,700 |
|
|
|
6,936 |
|
|
|
20,800 |
|
|
Nil |
|
Nil |
|
Nil |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Robert S. Armstrong (3) |
|
|
2007 |
|
|
|
235,900 |
|
|
|
325,000 |
|
|
|
11,313 |
|
|
|
4,300 |
|
|
Nil |
|
Nil |
|
Nil |
Chief Financial Officer |
|
|
2006 |
|
|
|
190,000 |
|
|
|
320,000 |
|
|
|
11,572 |
|
|
|
5,000 |
|
|
Nil |
|
Nil |
|
Nil |
and Chief
Operating |
|
|
2005 |
|
|
|
175,000 |
|
|
|
335,000 |
|
|
|
11,464 |
|
|
|
3,700 |
|
|
Nil |
|
Nil |
|
Nil |
Officer |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Guylain Turgeon (4) |
|
|
2007 |
|
|
|
328,500 |
|
|
|
357,000 |
|
|
|
77,663 |
|
|
|
7,900 |
|
|
Nil |
|
Nil |
|
Nil |
Senior Vice-President, |
|
|
2006 |
|
|
|
256,000 |
|
|
|
364,000 |
|
|
|
88,518 |
|
|
|
11,200 |
|
|
Nil |
|
Nil |
|
Nil |
Managing Director
|
|
|
2005 |
|
|
|
240,750 |
|
|
|
394,000 |
|
|
|
94,138 |
|
|
|
6,400 |
|
|
Nil |
|
Nil |
|
Nil |
Europe, Middle East and Asia |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Randall J. Wall (5) |
|
|
2007 |
|
|
|
317,000 |
|
|
|
402,000 |
|
|
|
11,535 |
|
|
|
11,300 |
|
|
Nil |
|
Nil |
|
Nil |
Acting Chief Information |
|
|
2006 |
|
|
|
275,000 |
|
|
|
407,000 |
|
|
|
9,420 |
|
|
|
16,000 |
|
|
Nil |
|
Nil |
|
Nil |
Officer |
|
|
2005 |
|
|
|
250,000 |
|
|
|
440,000 |
|
|
|
5,791 |
|
|
|
18,800 |
|
|
Nil |
|
Nil |
|
Nil |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Robert K. Mackay (6) |
|
|
2007 |
|
|
|
317,000 |
|
|
|
402,000 |
|
|
|
12,226 |
|
|
|
11,300 |
|
|
Nil |
|
Nil |
|
Nil |
President |
|
|
2006 |
|
|
|
275,000 |
|
|
|
407,000 |
|
|
|
11,096 |
|
|
|
16,000 |
|
|
Nil |
|
Nil |
|
Nil |
|
|
|
2005 |
|
|
|
240,000 |
|
|
|
450,000 |
|
|
|
11,732 |
|
|
|
18,800 |
|
|
Nil |
|
Nil |
|
Nil |
|
|
|
(1) |
|
All Named Executive Officers are employed by wholly-owned subsidiaries of the Company. |
|
(2) |
|
All bonuses were earned by the Named Executive Officers in the fiscal year noted but were
paid subsequent to the end of the applicable year. Bonus amounts include $100,000 paid to
each Named Executive Officer for each of the three years presented in accordance with the
Companys Executive Long Term Incentive Plan adopted in 2004 (please see discussion below
under Executive Long Term Incentive Plan). The additional amount was used to purchase
Common Shares in the open market and those shares are held by a trustee on behalf of the
Named Executive Officer, only to be released pursuant to the terms of the Plan. |
|
(3) |
|
Robert Armstrong was appointed Chief Financial Officer and Chief Operating Officer
effective January 1, 2008, having served previously as the Companys Vice-President Finance,
Chief Financial Officer and Corporate Secretary. |
|
(4) |
|
Guylain Turgeon was appointed Senior Vice-President, Managing Director Europe, Middle
East and Asia effective January 1, 2008, having served previously as the Companys Senior
Vice-President, Managing Director European Operations. |
|
(5) |
|
Randall Wall resigned from the position of President Canada, Europe and Middle East
effective January 1, 2008. |
|
(6) |
|
Robert K. Mackay was appointed President effective January 1, 2008, having previously
held the position President USA, Asia and Australia. |
7
Stock Options Granted in the 2007 Financial Year
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Market Value of |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Securities |
|
|
|
|
|
|
|
|
% of Total Options |
|
|
|
|
|
Underlying Options |
|
|
|
|
|
|
|
|
Granted to |
|
Exercise Price |
|
on the Date |
|
|
|
|
Securities Under |
|
Employees in 2007 |
|
(U.S.$ |
|
of Grant |
|
|
Name |
|
Options Granted |
|
Financial Year |
|
per share) |
|
(U.S.$ per share) |
|
Expiration Date |
Peter J. Blake |
|
|
17,000 |
|
|
|
10.4 |
% |
|
|
56.01 |
|
|
|
56.01 |
|
|
March 1, 2017 |
Robert S. Armstrong |
|
|
4,300 |
|
|
|
2.6 |
% |
|
|
56.01 |
|
|
|
56.01 |
|
|
March 1, 2017 |
Guylain Turgeon |
|
|
7,900 |
|
|
|
4.8 |
% |
|
|
56.01 |
|
|
|
56.01 |
|
|
March 1, 2017 |
Randall J. Wall |
|
|
11,300 |
|
|
|
6.9 |
% |
|
|
56.01 |
|
|
|
56.01 |
|
|
March 1, 2017 |
Robert K. Mackay |
|
|
11,300 |
|
|
|
6.9 |
% |
|
|
56.01 |
|
|
|
56.01 |
|
|
March 1, 2017 |
The options granted to the Named Executive Officers during the last three financial years had
the following fair values at the date of grant:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Grant Date Fair |
|
|
|
|
|
|
|
|
|
|
|
|
Market Value of |
|
Aggregate Grant Date |
|
|
|
|
Securities Under |
|
|
|
Options (U.S.$ per |
|
Fair Market Value of |
Name |
|
Year |
|
Options Granted |
|
Vesting Date |
|
share) 1 |
|
Options (U.S.$) |
Peter J. Blake |
|
2007 |
|
|
17,000 |
|
|
March 1, 2008 |
|
|
13.29 |
|
|
|
225,930 |
|
|
|
2006 |
|
|
24,000 |
|
|
January 24, 2007 |
|
|
9.86 |
|
|
|
236,640 |
|
|
|
2005 |
|
|
20,800 |
|
|
January 25, 2006 |
|
|
6.98 |
|
|
|
145,184 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Robert S. Armstrong |
|
2007 |
|
|
4,300 |
|
|
March 1, 2008 |
|
|
13.29 |
|
|
|
57,147 |
|
|
|
2006 |
|
|
5,000 |
|
|
January 24, 2007 |
|
|
9.86 |
|
|
|
49,300 |
|
|
|
2005 |
|
|
3,700 |
|
|
January 25, 2006 |
|
|
6.98 |
|
|
|
25,826 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Guylain Turgeon |
|
2007 |
|
|
7,900 |
|
|
March 1, 2008 |
|
|
13.29 |
|
|
|
104,991 |
|
|
|
2006 |
|
|
11,200 |
|
|
January 24, 2007 |
|
|
9.86 |
|
|
|
110,432 |
|
|
|
2005 |
|
|
6,400 |
|
|
January 25, 2006 |
|
|
6.98 |
|
|
|
44,672 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Randall J. Wall |
|
2007 |
|
|
11,300 |
|
|
March 1, 2008 |
|
|
13.29 |
|
|
|
150,177 |
|
|
|
2006 |
|
|
16,000 |
|
|
January 24, 2007 |
|
|
9.86 |
|
|
|
157,760 |
|
|
|
2005 |
|
|
18,800 |
|
|
January 25, 2006 |
|
|
6.98 |
|
|
|
131,224 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Robert K. Mackay |
|
2007 |
|
|
11,300 |
|
|
March 1, 2008 |
|
|
13.29 |
|
|
|
150,177 |
|
|
|
2006 |
|
|
16,000 |
|
|
January 24, 2007 |
|
|
9.86 |
|
|
|
157,760 |
|
|
|
2005 |
|
|
18,800 |
|
|
January 25, 2006 |
|
|
6.98 |
|
|
|
131,224 |
|
|
|
|
(1) |
|
The grant date fair market value of options was determined using the Black-Scholes
option pricing model with the assumptions detailed in the Companys consolidated financial
statements for the year ended December 31, 2007 |
Aggregate Option Exercises during 2007 Financial Year and Option Value at December 31, 2007
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Value of Unexercised |
|
|
|
|
|
|
|
|
|
|
|
|
In-The-Money Options |
|
|
Securities |
|
Aggregate Value |
|
Unexercised Options |
|
at December 31, 2007 |
|
|
Acquired |
|
Realized |
|
at December 31, 2007 |
|
(in U.S. dollars) |
Name |
|
on Exercise |
|
(in U.S. dollars) |
|
(Exercisable/Unexercisable) |
|
(Exercisable/Unexercisable)(1) |
Peter J. Blake |
|
|
25,000 |
|
|
$ |
991,633 |
|
|
|
56,800/17,000 |
|
|
$ |
2,539,632/$421,430 |
|
Robert S. Armstrong |
|
|
|
|
|
|
|
|
|
|
26,600/4,300 |
|
|
$ |
1,515,491/$106,597 |
|
Guylain Turgeon |
|
|
|
|
|
|
|
|
|
|
48,700/7,900 |
|
|
$ |
2,684,781/$195,841 |
|
Randall J. Wall |
|
|
|
|
|
|
|
|
|
|
65,200/11,300 |
|
|
$ |
3,258,378/$280,127 |
|
Robert K. Mackay |
|
|
22,400 |
|
|
$ |
716,167 |
|
|
|
34,800/11,300 |
|
|
$ |
1,497,092/$280,127 |
|
|
|
|
(1) |
|
The closing price of the Common Shares on the NYSE on December 31, 2007 (the last trading
day of the year) was U.S.$80.80. |
8
Stock Option Plan
The Company has a stock option plan that provides for the award of stock options to employees,
directors and officers of the Company and to other persons approved by the Compensation Committee.
The Company obtained shareholder and applicable regulatory approval to amend and restate the stock
option plan in April 2007 (the amended and restated plan shall be referred to hereunder as the
stock option plan).
As of the date of the Information Circular, the maximum number of Common Shares reserved for
issuance from the effective date of the amendment and restatement of the stock option plan is 3,400,000 Common Shares (being 10% of total issued and
outstanding shares at the date of this Information Circular), of which 153,590 Common Shares (being
less than 1% of total issued and outstanding shares) have been issued, 800,258 Common Shares are
reserved for issuance upon exercise of options that have been granted (2% of total issued and
outstanding shares) and 2,446,152 Common Shares (7% of total issued and outstanding shares) remain
available for future options to be granted. Prior to the amendment
and restatement of the stock option plan, 1,286,468 Common Shares had
been issued upon exercises of options.
Stock options are granted at the closing market price of the Common Shares on the NYSE as of
the grant date. Under the stock option plan, the maximum number of Common Shares issued and
reserved for issuance to non-employee directors of the Company upon exercise of options must not
exceed 0.3% of the issued and outstanding Common Shares. The number of Common Shares issued to
Insiders under the stock option plan, when combined with the Companys other security-based
compensation arrangements, within any one-year period cannot exceed 10% of the issued and
outstanding Common Shares and the number of Common Shares issuable to Insiders at any time cannot
exceed 10% of the issued and outstanding Common Shares.
Options granted under the stock option plan are subject to vesting conditions imposed by the
Compensation Committee. Most of the options granted under the stock option plan are subject to
vesting one year from the grant date. The term of the options is generally 10 years from the date
of grant and all options are not transferable. Unless otherwise determined by the Compensation
Committee, the outstanding options will remain exercisable until the earliest of:
|
(a) |
|
10 years from the date of grant; |
|
|
(b) |
|
30 days from the date on which the optionee ceases to be employed by, or
provide services to, the Company; |
|
|
(c) |
|
180 days from the date of death if the optionees employment or eligibility
ceases by reason of his or her death or if the optionee dies prior to the expiration of
the 30-day period described in clause (ii) above; or, |
|
|
(d) |
|
immediately upon termination if the termination of employment is with cause. |
The stock option plan has provisions that take into account the Companys policy with respect to
making grants only during specific trading windows and if the expiry date of an option falls during
a Black Out Period, the expiry date will be extended to the fifth business day following the
expiry of such period.
The stock option plan also provides that the Compensation Committee has the right to suspend,
amend or terminate the stock option plan without approval of optionees or shareholders (provided
that no such suspension, amendment or termination will materially prejudice the rights of any
optionee under any previously granted option without the consent or deemed consent of such
optionee), including, without limitation:
|
(a) |
|
to avoid any additional tax on optionees under Section 409A of the United
States Internal Revenue Code or other applicable tax legislation; |
|
|
(b) |
|
to change the eligibility for and limitations on participation in the stock
option plan (other than participation by non-employee directors in the stock option
plan); |
|
|
(c) |
|
to make any addition to, deletion from or alteration of the provisions of the
stock option plan that are necessary to comply with applicable law or the requirements
of any regulatory authority or stock exchange; |
|
|
(d) |
|
to make any amendment of a typographical, grammatical, administrative or
clerical nature, or clarification correcting or rectifying any ambiguity, defective
provision, error or omission in the stock option plan; and |
|
|
(e) |
|
to change the provisions relating to the administration of the stock option
plan or the manner of exercise of the options, including: |
9
|
i. |
|
changing or adding any form of financial assistance provided by the
Company to the participants that would facilitate purchase of Common Shares under
the stock option plan; and |
|
|
ii. |
|
adding provisions relating to a cashless exercise (which will provide
for a full deduction of the underlying Common Shares from the maximum number
reserved under the stock option plan for issuance). |
However, the following amendments to stock option plan can only be made with shareholder approval:
|
(a) |
|
any increase in the maximum number of Common Shares that may be issued pursuant
to the exercise of options granted under the stock option plan; |
|
|
(b) |
|
any reduction in exercise price or cancellation and reissue of options; |
|
|
(c) |
|
any amendment that extends the term of an option beyond the original expiry
date; |
|
|
(d) |
|
any amendment to Eligible Participants that may permit the introduction or
reintroduction of non-employee directors on a discretionary basis, if at any time, the
stock option plan is further amended to exclude participation by non-employee
directors; |
|
|
(e) |
|
any amendment that increases limits previously imposed on non-employee director
participation; |
|
|
(f) |
|
any amendment that would permit equity based awards granted under the stock
option plan to be transferable or assignable other than for normal estate settlement
purposes; |
|
|
(g) |
|
any amendment to increase the maximum limit of the number of securities that
may be issued to insiders of the Company within any one year period or issuable to
insiders of the Company at any time under the stock option plan, or when combined with
all of the Companys other security based compensation arrangements, which could exceed
10% of the total issued and outstanding Common Shares of the Company; |
|
|
(h) |
|
any addition of provisions relating to a cashless exercise (other than a
surrender of options for cash) that does not provide for a full deduction of the
underlying Common Shares from the maximum number reserved for issuance under the stock
option plan; and |
|
|
(i) |
|
any amendment to the amending provisions of the stock option plan. |
The following table sets out the number of securities authorized for issuance under the
Companys stock option plan as of December 31, 2007:
|
|
|
|
|
|
|
|
|
|
|
Weighted-Average |
|
Number of Securities Remaining |
|
|
Number of Securities to be Issued |
|
Exercise Price of |
|
Available for Future Issuance |
|
|
upon Exercise of Outstanding |
|
Outstanding |
|
under Equity Compensation Plans |
|
|
Options (A) |
|
Options |
|
(Excluding (A)) |
Equity compensation plans approved by |
|
824,798 (2% of total issued and |
|
$33.72 |
|
2,446,152 (7% of total issued |
security holders
stock option plan |
|
outstanding shares) |
|
|
|
and outstanding shares) |
Equity-based Compensation Awards Grant Policy
The Companys Board of Directors has adopted a Stock Option Granting Policy (the Policy),
the terms of which establish guidelines for the granting of options to purchase Company stock to
the Named Executive Officers and other employees of the Company. Under the provisions of the
Policy, only the Compensation Committee of the Companys Board of Directors can authorize the
granting of stock options to the Named Executive Officers and other executives of the Company.
The Policy establishes an annual date for the granting of stock options, which falls on the
fifth business day following the release of the Companys results for the most recently completed
fiscal year. The Policy prohibits the granting of stock options during black out periods, as
defined in the Companys Policy Regarding Securities Trades by Company Personnel. The Compensation
Committee has delegated to the Chief Executive Officer the authority to grant options to purchase
up to 50,000 common shares of the Company per year to Company employees, provided no one individual
is granted more than 15,000 options and provided options are not granted to employees at the
Vice-President and above level.
10
Option grants by the Chief Executive Officer must fall within the Companys established
trading windows. All stock options granted in accordance with the Policy must have an exercise
price equal to the closing price of the Companys Common Shares on the New York Stock Exchange on
the date of grant.
Executive Long Term Incentive Plan
The Companys executive long term incentive plan (the ELTIP) encourages senior employees and
officers of the Company to use performance bonus payments to purchase and hold Common Shares
through the administrator of the plan. Under the ELTIP, a participant may choose to contribute up
to 100% of his performance bonus to the ELTIP and the administrator will use such contribution to
purchase Common Shares in open market purchases on the NYSE during a specific period within the
first trading window of the relevant fiscal year, as provided for under the Companys Policy
Regarding Securities Trades by Company Personnel. The ELTIP does not involve any issuance of
Common Shares from the Company, and the Common Shares so purchased are held by the administrator on
behalf of the participant.
Participants in the ELTIP are subject to share ownership guideline requirements depending on
their level of seniority with the Company. Under such guidelines, participants are required to
accumulate ownership of Common Shares held under the ELTIP with a minimum share value equal to a
specified multiple of such persons relevant base salary. The specified multiple for senior
officers who are members of the Executive Council is three times the participants base salary, two
times for participants who are Vice-Presidents (or equivalent) but not members of the Executive
Council and one times base salary for participants who are Divisional Managers (or equivalent).
ELTIP participants also agree not to withdraw any Common Shares so held by the administrator
unless a certain event occurs or certain conditions are satisfied (e.g. the termination, retirement
or resignation of the participant). Under the ELTIP, the Company agrees to pay to participants an
additional cash bonus award that equals the amount of their contributions under the ELTIP that
year, subject to a maximum payment of U.S.$100,000 for the Named Executive Officers.
The Company believes that this plan, together with the Share Ownership Guidelines adopted by
the Company, will facilitate the alignment of the interests of the senior employees and officers of
the Company with those of the Companys shareholders by promoting ownership of Common Shares by
senior employees and officers and rewarding the creation of shareholder value over the long term.
Termination of Employment, Changes in Responsibility and Employment Contracts
The Company, through wholly-owned operating subsidiaries, has an employment agreement with
each of the Named Executive Officers. All such employment agreements may be terminated with eight
weeks notice (or less in certain circumstances) or payment in lieu thereof.
Composition of the Compensation Committee
The Compensation Committee of the Company currently consists of Messrs. Cmolik, Murdoch and
Pitoniak. The Board has determined that all three members of the Compensation Committee are
independent directors (as defined under applicable securities legislation). Mr. Cmolik does not
intend to stand for re-election at the Meeting. The Board intends to appoint one of the other
independent directors as the new Chair of the Compensation Committee following the Meeting.
Report on Executive Compensation
The Companys policy with respect to the compensation of the Chief Executive Officer, the
other Named Executive Officers and other officers of the Company is based upon the principles that
total compensation must: (1) be competitive in order to help attract and retain the talent needed
to lead and grow the Companys business; (2) provide a strong incentive for executives and key
employees to work towards the achievement of the Companys goals, including long-term earnings
growth and return on invested capital goals; and (3) ensure that the interests of management and
the Companys shareholders are aligned and that the compensation packages are fair to senior
management, employees, the shareholders and other stakeholders.
11
The total compensation paid to each of the Chief Executive Officer and the other Named
Executive Officers of the Company consists primarily of base salary and a bonus based on the
financial performance of the Company. All Named Executive Officers also receive annual option
grants in accordance with the Companys stock option plan and are entitled to participate in the
Companys ELTIP. The imputed fair value of options granted is considered in the determination of
total compensation, as is the value of benefits and any other perquisites received by a particular
individual.
Base salary levels for the Named Executive Officers other than the Chief Executive Officer
have been determined primarily on the basis of (i) the Compensation Committees review of the Chief
Executive Officers assessment of each Named Executive Officers individual performance and (ii)
the Compensation Committees understanding of normal and appropriate salary levels for executives
with responsibilities and experience comparable to those of the Named Executive Officers of the
Company. In making such determination, external sources are consulted when deemed necessary by the
Compensation Committee.
In February 2007, the Committee retained the services of Mercer Consulting Ltd. (Mercer) to
conduct a formal review of the Companys executive compensation arrangements. Mercer concluded
that the Companys compensation programs were in line with comparable companies at that time and
total cash compensation to the Named Executive Officers was considered slightly below the market
median for similar positions. Apart from Mercers findings, the Committee in making its
determination on executive compensation also took into consideration other factors and information,
including, but not limited to, various individual and overall corporate performance reviews and
other relevant indicators. The Company paid total fees of U.S.$39,000 to Mercer in 2007 to
complete this engagement. There were no other fees paid to Mercer in 2007.
The Chief Executive Officers base salary was determined after considering the salary levels
of comparable executives with similar responsibilities and experience at a variety of companies,
with particular emphasis on industrial equipment manufacturers and distributors. The Committee
also sought advice from Mercer as outside advisor on the appropriate level of the Chief Executive
Officers total compensation, including base salary. In determining the base salary and other
compensation received by the Chief Executive Officer, the Committee took into consideration the
individual performance of the Chief Executive Officer and the Companys overall performance for the
year, and completed a detailed assessment of these factors for presentation to the Board. These
considerations included the Companys net pre-tax earnings performance for the year measured
against the earnings target set out below, the return on invested capital performance for the year,
and the Chief Executive Officers achievement of strategic objectives as outlined in the Companys
strategic plan, as well as the achievement of various individual performance objectives.
The aggregate executive bonus pool amount is linked directly to a formula that provides for
specified increases in the bonus pool amount as pre-tax earnings (adjusted to exclude amounts not
considered part of the Companys normal operations) approach the target level established by the
Compensation Committee and approved by the Board of Directors, and for accelerated increases in the
bonus pool if adjusted pre-tax earnings exceed the target level. The pre-tax earnings target for
purposes of the 2007 bonus calculation was $100.9 million. At that level, the bonus pool available
to the participants in the executive bonus program (being vice-presidents and above) would have
been equal to 50% of their combined base salaries. The amount of such bonuses is not subject to
any minimum amount but is subject to a maximum of 150% of the combined base salaries of the
participants.
The actual allocation of bonus amounts to participants in the executive bonus pool is based on
a process involving peer reviews and individual performance reviews of such executives by the Chief
Executive Officer. A similar formula is used to calculate a portion of the Chief Executive
Officers annual bonus award. The Compensation Committee undertook a formal evaluation process
involving interviews with members of senior management and a review of performance targets and
objectives of the Chief Executive Officer to determine the remainder of his bonus for 2007.
The Chief Executive Officer and other Named Executive Officers, as well as all participants in
the Companys ELTIP, may choose to contribute up to 100% of their performance bonus to the ELTIP
and the Company agrees to pay to participants an additional cash bonus award that equals the amount
of their contributions under the ELTIP that year, subject to a maximum payment of U.S.$100,000 for
the Named Executive Officers. Please refer to the Executive Long Term Incentive Plan section
above. In addition, all the Named Executives are participants under the Companys stock option
plan and the Committee determines the entitlement of the Chief Executive Officer and the other
Named Executive Officers every year based on corporate performance, individual officer performance
and their level of responsibilities.
12
The
Committee regularly reviews the relative emphasis of each of the various components of
compensation for senior executives referred to above to ensure that the structure of the Companys
executive compensation meets the desired results and objectives of the Companys executive
compensation philosophy and provides the appropriate level of reward for past performance and
incentive for future work and development.
Report presented by:
C. Russell Cmolik (Chairman)
Robert W. Murdoch
Edward B. Pitoniak
Performance Graph
The following graph compares the percentage change in the value of U.S.$100 invested in Common
Shares of the Company with U.S.$100 invested in the Russell 2000 Index from December 31, 2002 to
December 31, 2007 (the Companys most recent financial year end).
|
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|
|
|
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|
Dec. 31, 2002 |
|
Dec. 31, 2003 |
|
Dec. 31, 2004 |
|
Dec. 31, 2005 |
|
Dec. 31, 2006 |
|
Dec. 31, 2007 |
Ritchie Bros.
Auctioneers (RBA) |
|
|
100 |
|
|
|
164 |
|
|
|
204 |
|
|
|
261 |
|
|
|
331 |
|
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|
511 |
|
|
Russell 2000 Index |
|
|
100 |
|
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|
145 |
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|
170 |
|
|
|
176 |
|
|
|
206 |
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|
200 |
|
13
Directors and Senior Executives Liability Insurance and Indemnity Agreements
The Company maintains directors and senior executives liability insurance which, subject to
the provisions contained in the policy, protects the directors and senior executives, as such,
against certain claims made against them during their term of office. Such insurance provides for
an aggregate of U.S.$20 million annual protection against liability (less a deductible of
U.S.$750,000 for securities claims and U.S.$250,000 for other claims) and U.S.$10 million of excess
coverage for directors only. The annual premium paid by the Company in 2007 for this insurance was
U.S.$254,000. The Company also has entered into indemnity agreements with directors and senior
officers of the Company to provide certain indemnification to such directors and senior officers,
as permitted by the Canada Business Corporation Act.
REPORT ON CORPORATE GOVERNANCE
The Board of Directors and the Company believe that good corporate governance practices are
essential for the effective and prudent operation of the Company and for enhancing shareholder
value. The Boards Nominating and Corporate Governance Committee is responsible for reviewing and,
if deemed necessary, recommending changes to the Companys corporate governance practices.
In June 2005, National Instrument 58-101 Disclosure of Corporate Governance Practices (the
Instrument), and a related National Policy 58-201, Corporate Governance Guidelines (the
Guidelines) established by the Canadian Securities Administrators (CSA), came into effect and
replaced the TSX guidelines for effective corporate governance. The table below sets out
disclosure requirements of Form 58-101F1 (as amended) under the Instrument and the Companys
corresponding corporate governance disclosure.
In addition, any foreign private issuer listed on the NYSE is required to report any
significant ways in which its corporate governance practices differ from those required for United
States companies under NYSE listing standards. The Company is in conformance with the NYSE
corporate governance requirements (the NYSE Rules) applicable to United States companies.
Additional information about the Companys corporate governance practices, including copies of
the charters of the committees of the Companys Board of Directors, can be found on the Companys
website at www.rbauction.com.
|
|
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|
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|
|
Disclosure Requirements under 58-101F1 |
|
Company Disclosure |
1. Board of Directors |
|
Directors during
2007: |
|
|
|
|
|
|
|
(a) Disclose the identity of directors who are independent.
(b) Disclose the identity of directors who are not independent, and describe the basis for that determination.
(c) Disclose whether or not a majority of directors are independent. If a majority of directors are not independent, describe what the board of directors (the board) does to facilitate its exercise of independent judgement in carrying
out its responsibilities.
(d) If a director is presently a director of any other issuer
that is a reporting issuer (or the equivalent) in a
jurisdiction or a foreign jurisdiction, identify both the director and the other issuer. |
|
|
|
Charles E. Croft independent; |
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|
Robert W. Murdoch independent; |
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|
|
Edward B. Pitoniak independent; |
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|
Eric Patel independent; |
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|
Beverley A. Briscoe independent; |
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|
C. Russell Cmolik independent Mr. Cmolik
retired from the position of President and COO of
the Company in July 2002; however, he was deemed by
the Board to be an independent director effective
August 2005; and |
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|
|
|
|
|
Peter J. Blake non-independent director
Mr. Blake is an executive officer of the Company
(CEO). |
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|
The Board determined the independence of the
foregoing directors in accordance with applicable
NYSE listing standards and corporate governance
rules and, with respect to the Audit Committee, SEC
independence standards. The directors who are noted
as independent above also satisfy the independence
requirements under the Instrument and the
Guidelines. |
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|
Mr. Cmolik beneficially owned approximately 7% of
the outstanding Common Shares as of the date of this
Information Circular. |
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|
The Board is responsible for determining whether or
not each director is an independent director. To do
this, the Board analyzes all material relationships
of the directors with the Company and its
subsidiaries. |
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|
The Board considers Mr. Croft, Mr. Patel,
Ms. Briscoe, Mr. Murdoch, Mr. Cmolik and
Mr. Pitoniak to be independent as none of them has
any material relationship with the Company.
Mr. Cmolik served as President and COO of the
Company until July 2002 and was considered
independent effective August 2005. Mr. Blake is not
independent as a result of his employment with the
Company as CEO. A majority of |
14
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Disclosure Requirements under 58-101F1 |
|
Company Disclosure |
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|
the directors is
independent. |
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None of the independent directors works in the
day-to-day operations of the Company, is party to
any material contracts with the Company, receive,
directly or indirectly, any fees or compensation
from the Company other than as directors, or has any
other material relationships with the Company
(either directly or as a partner, shareholder or
officer of an organization that has a relationship
with the Company). |
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For directorships of the directors of the Company in
other reporting issuers (or equivalent), please
refer to the disclosure on page 2. |
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(e) Disclose whether or not the independent directors hold
regularly scheduled meetings at which non-independent
directors and members of management are not in attendance. If
the independent directors hold such meetings, disclose the
number of meetings held since the beginning of the issuers
most recently completed financial year. If the independent
directors do not hold such meetings, describe what the board
does to facilitate open and candid discussion among its
independent directors. |
|
The independent directors held seven meetings and
several informal sessions in 2007 without management
present. These meetings were chaired by Mr. Croft.
Such meetings are scheduled regularly during the
year, often immediately after the Boards Audit
Committee or Board meetings. |
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|
(f) Disclose whether or not the chair of the board is an
independent director. If the board has a chair or lead
director who is an independent director, disclose the identity
of the independent chair or lead director, and describe his or
her role and responsibilities. If the board has neither a
chair that is independent nor a lead director that is
independent, describe what the board does to provide
leadership for its independent directors. |
|
Mr. Croft was the Lead Director of the Board until
November 30, 2006, when he became Chairman. The
Company no longer has a Lead Director because Mr.
Croft is an independent director. Mr. Croft is
responsible for coordinating the activities of the
independent directors and administering the Boards
relationship with management and the CEO. His role
is to ensure greater independence of the Board from
management and to act as a liaison between
management and the Board. |
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Mr. Croft does not intend to stand for re-election
at the Meeting. The Board intends to appoint Mr.
Murdoch to the role of Chair, subject to his
re-election at the Meeting. |
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|
(g) Disclose the attendance record of each director for all
board meetings held since the beginning of the issuers most
recently completed financial year. |
|
Please refer to disclosure on page 4 for Board and
Committee meeting attendance. The Board achieved an
attendance record of 97% in 2007. Agenda and
materials in relation to Board and Committee
meetings are usually circulated to directors for
their review in advance of the meetings. |
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2. Board Mandate
Disclose the text of the boards written mandate. If the board
does not have a written mandate, describe how the board
delineates its role and responsibilities. |
|
The Board mandate is available on the Companys
website (www.rbauction.com). The mandate of the
Board is to supervise management of the Company and
to act in the best interests of the Company. The
Board acts in accordance with: |
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the Canadian Business Corporations Act; |
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the Companys Articles of Amalgamation and By-laws; |
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the Companys Code of Business Conduct and Ethics; |
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the charters of the Board committees, including
the Audit Committee, the Compensation Committee and
the Nominating and Corporate Governance Committee; |
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the Companys Corporate Governance Guidelines; and |
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other applicable laws and Company policies. |
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The Board or designated Board Committees approve
significant decisions that affect the Company and
its subsidiaries before they are implemented. The
Board or a designated committee supervises the
implementation of such decisions and reviews the
results. Copies of the Companys Code of Business
Conduct and Ethics and charters of the Board
committees can be found on the Companys website. |
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The Board meets with the CEO and other executive
officers of the Company from time to time to discuss
and review internal measures and systems adopted by
the management to ensure a culture of integrity
throughout the organization. |
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The Board is involved in the Companys strategic
planning process. The Board is responsible for
reviewing and approving strategic initiatives,
taking into account the risks and opportunities of
the business. Management updates the Board on the
Companys performance in relation to strategic
initiatives at least quarterly. Management
undertakes an annual strategic planning process,
with regular Board involvement in the process.
During fiscal 2007, there were eight meetings of the
Board. The frequency of meetings and the nature of
agenda items change depending upon the state of the
Companys affairs. |
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The Board, through the Audit Committee, is
responsible for overseeing the identification of the
principal risks of the Company and ensuring that
risk management systems are implemented. The
principal risks of the Company include those related
to the Companys underwritten business, ability to
sustain and manage growth, reputation and industry.
The Audit Committee meets regularly to review
reports from management of the Company and discuss
significant risk areas with management and the
external auditors. The Board, through the Audit
Committee, |
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Disclosure Requirements under 58-101F1 |
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ensures that the Company adopts
appropriate risk management policies. |
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The Board is responsible for choosing the CEO,
appointing the Executive Officers and for monitoring
their performance. The Nominating and Corporate
Governance Committee is responsible for developing
guidelines and procedures for selection and
long-range succession planning for the CEO, and the
Committee also ensures that processes are in place
to recruit qualified senior managers, and to train,
develop and retain them. The Board encourages
senior management to participate in professional and
personal development activities, courses and
programs. The Board supports managements
commitment to training and developing all employees. |
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The Board reviews all the Companys major
communications, including annual and quarterly
reports. The Company communicates with its
stakeholders through a number of channels including
its web site. The Board oversees the Companys
disclosure policy, which requires, among other
things, the accurate and timely communication of all
material information as required by applicable law.
Shareholders can provide feedback to the Company in
a number of ways, including via e-mail
(ir@rbauction.com) or calling a toll-free telephone
number (1.800.663.8457). Shareholders are also able
to contact directly the Chairman via email or
telephone as described on page 3 of this Information
Circular. The Company has implemented procedures
for the receipt, retention and treatment of
complaints received by the Company regarding
accounting, internal accounting controls or auditing
matters, and for the confidential, anonymous
submission by employees of concerns regarding
questionable accounting or auditing matters or
reports of wrongdoing or violations of the Companys
Code of Business Conduct and Ethics. |
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The Board, through the Audit Committee, oversees the
effectiveness and integrity of the Companys
internal control processes and management
information systems. The Companys Disclosure
Committee regularly reports to the Audit Committee
on the quality of the Companys internal control
processes. The Company has also adopted a
disclosure policy. |
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The Nominating and Corporate Governance Committee is
responsible for reviewing the governance principles
of the Company, recommending any changes to these
principles, and monitoring their disclosure. This
committee is responsible for the report on corporate
governance included in the Companys Information
Circular. The committee monitors best practices
among major Canadian and U.S. companies to ensure
the Company continues to carry out high standards of
corporate governance. The Board has adopted
corporate governance guidelines, which are available
on the Companys website. |
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3. Position Descriptions
(a) Disclose whether or not the board has developed written
position descriptions for the chair and the chair of each
board committee. If the board has not developed written
position descriptions for the chair and/or the chair of each
board committee, briefly describe how the board delineates the
role and responsibilities of each such position.
(b) Disclose whether or not the board and CEO have developed
a written position description for the CEO. If the board and
CEO have not developed such a position description, briefly
describe how the board delineates the role and
responsibilities of the CEO. |
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The entire Board is responsible for the overall
governance of the Company. Any responsibility that
is not delegated to senior management or a Board
committee remains with the entire Board. The Board
has adopted a position description for the CEO and
the Chairman. The charters of the Committees of the
Board of Directors are considered to be position
descriptions for the chairs of the committees. The
CEO has overall responsibility for all Company
operations.
The Board reviews and approves the corporate
objectives for which the CEO is responsible and such
corporate objectives form a key reference point for
the review and assessment of the CEOs performance.
The Board has defined the limits to managements
authority. The Board expects management, among
other things, to:
review the Companys strategies and their
implementation in all key areas of the Companys
activities, provide relevant reports to the Board
related thereto and assist the Board in managements
strategic planning for the Company;
carry out a comprehensive planning process and
monitor the Companys financial performance against
the annual plan approved by the Board; and
identify opportunities and risks affecting the
Companys business, develop and provide relevant
reports to the Board related thereto and, in
consultation of the Board, implement appropriate
mitigation strategies. |
4. Orientation and Continuing Education
(a) Briefly describe what measures the board takes to orient
new directors regarding
(i) the role of the board, its committees and its directors,
and
(ii) the nature and operation of the issuers business. |
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All new directors receive an orientation binder,
which includes a record of historical public
information about the Company, a copy of the
Companys Code of Business Conduct and Ethics, the
mandate of the Board and the charters of the Board
committees, and other relevant corporate and
business information and securities filings. In
addition, the Companys orientation for directors
involves meeting with the Chairman, as well as with
senior management of the Company for an interactive
introductory discussion about the Company, providing
the directors with an opportunity to ask questions.
New directors are also expected to attend a Company |
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Disclosure Requirements under 58-101F1 |
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auction shortly after their appointment and are
expected to attend at least one meeting of each
Board committee during their first year. |
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(b) Briefly describe what measures, if any, the board takes
to provide continuing education for its directors. If the
board does not provide continuing education, describe how the
board ensures that its directors maintain the skill and
knowledge necessary to meet their obligations as directors. |
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Senior management makes regular presentations to the
Board on the main areas of the Companys business
and updates the Board quarterly on the Companys
financial and operating performance. Periodically,
directors tour the Companys various facilities and
are expected to attend Company auctions. |
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Directors are encouraged to take relevant
professional development courses at the Companys
expense and at times, the Company also recommends
appropriate courses and conferences and encourage
directors to attend. For example, in 2007, a number
of directors attended the NACD Director
Professionalism Course at the expense of the
Company. The Company also canvases the directors on
an annual basis to determine what courses or
training each of them has attended during the past
year. |
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5. Ethical Business Conduct
(a) Disclose whether or not the board has adopted a written
code for the directors, officers and employees. If the board
has adopted a written code:
(i) disclose how a person or company may obtain a copy of the
code.
(ii) describe how the board monitors compliance with its code,
or if the board does not monitor compliance, explain whether
and how the board satisfies itself regarding compliance with
its code; and
(iii) provide a cross-reference to any material change report
filed since the beginning of the issuers most recently
completed financial year that pertains to any conduct of a
director or executive officer that constitutes a departure
from the code. |
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The Board has adopted a Code of Business Conduct and
Ethics that can be found on the Companys website
and on www.sedar.com.
The Board and management review and discuss from time to time the effectiveness of the Companys Code
of Business Conduct and Ethics and any areas or systems that may be further improved. The Company
performs a Code of Business Conduct and Ethics
compliance review on an annual basis, and seeks
confirmation of understanding of and adherence to the Code from all employees throughout the Company
and directors.
There has been no material change report that has
been filed that pertains to any conduct of a
director or executive officer that constitutes a
departure of the code.
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(b) Describe any steps the board takes to ensure directors
exercise independent judgement in considering transactions and
agreements in respect of which a director or executive officer
has a material interest. |
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The Company complies with the relevant provisions
under the Canada Business Corporations Act that deal
with conflict of interest in the approval of
agreements or transactions and the Companys Code of
Business Conduct and Ethics sets out additional
guidelines in relation to conflict of interest
situations. The Company, through directors and
officers questionnaires and other systems, also
gathers and monitors relevant information in
relation to potential conflicts of interest that a
director or officer may have. |
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(c) Describe any other steps the board takes to encourage and
promote a culture of ethical business conduct. |
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The Company was founded on and the business
continues to be successful largely as a result of a
commitment to ethical conduct and doing what is
right. Employees are regularly reminded about their
obligations in this regard and senior management
demonstrates a culture of integrity and monitors
employees by being in attendance at most of the
Companys industrial auctions. This culture is
clearly articulated in the Companys strategy
document, which was approved by the Board. A
summary of the Companys strategy document was
presented to all employees of the Company in 2007. |
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6. Nomination of Directors
(a) Describe the process by which the board identifies new
candidates for board nomination. |
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The Nominating and Corporate Governance Committee reviews the competencies and skills of the Board
from time to time and identifies any areas where
additional strength may be needed. When considering
and identifying potential candidates for new
directors, the Committee considers those areas where
additional strength may be needed. The Nominating
and Corporate Governance Committee also has adopted
an assessment process for the Board and Committees. |
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The Board reviews its composition and size on a
regular basis. The Board feels that the size of six
to eight members is reasonable given the current
size and complexity of the Company. In anticipation
of certain existing directors contemplating
retirement, the Board continues to identify suitable
candidates for new directors. The Company believes
that the directors that have been added to the Board
in recent years have brought additional experience
to the Board and have allowed the Board to increase
the number of unrelated and independent directors,
while still permitting it to operate in an efficient
manner. |
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(b) Disclose whether or not the board has a nominating
committee composed entirely of independent directors. If the
board does not have a nominating committee composed entirely
of independent directors, describe what steps the board takes
to encourage an objective nomination process. |
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The Company currently has a Nominating and Corporate
Governance Committee, composed entirely of
independent directors. The Committee has three
members:
Chair: Eric Patel |
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Members: Charles E.
Croft and Beverley A. Briscoe
The Committee is responsible for proposing new
nominees to the Board, in accordance with the
guidelines articulated in the Nominating and
Corporate Governance Committees charter, which is
available on the Companys website. |
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Disclosure Requirements under 58-101F1 |
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Company Disclosure |
(c) If the board has a nominating
committee, describe the
responsibilities, powers and
operation of the nominating
committee.
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The Nominating and Corporate Governance
Committee has the responsibility for overseeing
the evaluation of the effectiveness of the Board
as a whole, as well as the committees of the
Board and the contribution of individual
directors, by virtue of its charter. |
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The charter of the Nominating and Corporate
Governance Committee can be found on the
Companys website. |
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7. Compensation
(a) Describe the process by which
the board determines the compensation
for issuers directors and officers.
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Please refer to the discussion included in the
Report on Executive Compensation on page 11 and
to the discussion of director compensation on
page 4. |
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(b) Disclose whether or not the
board has a compensation committee
composed entirely of independent
directors. If the board does not have
a compensation committee composed
entirely of independent directors,
describe what steps the board takes
to ensure an objective process for
determining such compensation.
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The Board has appointed a compensation
committee. This Committee has three members:
Chair: C. Russell Cmolik
Members: Edward B. Pitoniak and Robert W. Murdoch
The NYSE rules for United States companies
require that all of the members of a
Compensation Committee be independent. The
Board determined that the Company has been in
compliance with this requirement since August
2005. Mr. Cmolik does not intend to stand for
re-election at the Meeting. The Board intends
to appoint another independent director as Chair
of the Compensation Committee following the
Meeting. |
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This Committee met four times in 2007 and all
members attended all meetings except one member
missed one meeting. |
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The charter of the Compensation Committee can be
found on the Companys website. |
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(c) If the board has a compensation
committee, describe the
responsibilities, powers and
operation of the compensation
committee.
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The responsibilities, powers and operation of
the Compensation Committee are as described in
its charter, a copy of which can be found on the
Companys website. |
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(d) If a compensation consultant or
advisor has, at any time since the
beginning of the issuers most
recently completed financial year,
been retained to assist in
determining compensation for any of
the issuers directors and officers,
disclose the identity of the
consultant or advisor and briefly
summarize the mandate for which they
have been retained. If the consultant
or advisor has been retained to
perform any other work for the
issuer, state that fact and briefly
describe the nature of the work.
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Until 2008, the Compensation Committee reviewed
directors and executive officers compensation
on a regular basis. In 2007 the Committee
engaged outside advisors to assist with its
review. Starting in 2008, the Nominating and
Corporate Governance Committee will review
directors compensation on a regular basis. To
make its recommendation on directors and
executive officers compensation in 2007, the
Compensation Committee took into account the
types of compensation and the amounts paid to
directors and officers of other comparable
companies. Please see the Report on Executive
Compensation on page 11 for further details.
Please see Compensation of Directors on page 4
for information about the compensation received
by the directors in 2007. |
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8. Other Board Committees
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The Board has no other standing committees. |
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If the board has standing committees
other than the audit, compensation
and nominating committees, identify
the committees and describe their
function. |
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9. Assessments
Disclose whether or not the board,
its committees and individual
directors are regularly assessed with
respect to their effectiveness and
contribution. If assessments are
regularly conducted, describe the
process used for the assessments. If
assessments are not regularly
conducted, describe how the board
satisfies itself that the board, its
committees, and its individual
directors are performing effectively.
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The Board has an annual assessment process for
the Board and its committees, including an
individual board member self-evaluation process.
The process is administered by the Nominating
and Corporate Governance Committee, and involves
self-evaluation and peer review components. The
process considers Board and Committee
performance relative to the Board mandate or
relevant Committee charters, as appropriate, and
provides a mechanism for all directors to assess
and provide comments on Board and Committee
performance. The results of the annual
assessment are shared with all Board members. |
INDEBTEDNESS OF DIRECTORS, EXECUTIVE OFFICERS AND SENIOR OFFICERS
No director, executive officer or senior officer of the Company, no proposed nominee for
election as a director of the Company, and no associate of any such director, officer or proposed
nominee, at any time during the most recently completed financial year has been indebted to the
Company or any of its subsidiaries or had indebtedness to another entity which is, or has been, the
subject of a guarantee, support agreement, letter of credit or other similar arrangement or
understanding provided by the Company or any of its subsidiaries.
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VOTING SHARES AND PRINCIPAL HOLDERS THEREOF
The Company is currently authorized to issue an unlimited number of Common Shares, an
unlimited number of junior preferred shares without par value and an unlimited number of senior
preferred shares without par value. As at February 29, 2008, according to the records of
Computershare Trust Company of Canada, the registrar and transfer agent of the Company, there were
34,854,390 Common Shares and no preferred shares of the Company issued and outstanding. Holders of Common
Shares are entitled to one vote for each Common Share held. Holders of Common Shares of record at
the close of business on February 29, 2008 are entitled to receive notice of and to vote at the
Meeting. The directors of the Company have fixed the close of business on February 29, 2008 as the
record date for determining shareholders entitled to receive notice of and to vote at the Meeting.
To the knowledge of the directors and senior officers of the Company, there are no
shareholders who beneficially own, directly or indirectly, or control or direct Common Shares
carrying more than 10% of the voting rights attached to all voting shares of the Company, other
than certain institutional shareholders who have filed Schedule 13Gs with the United States
Securities and Exchange Commission.
GENERAL PROXY INFORMATION
Appointment and Revocation of Proxies
The persons named in the enclosed form of proxy for use at the Meeting are directors of the
Company.
A shareholder has the right to appoint a person to attend and act as proxyholder on the
shareholders behalf at the Meeting other than the persons named in the enclosed form of proxy. If
a shareholder does not wish to appoint either person so named, the shareholder should insert in the
blank space provided the name and address of the person whom the shareholder wishes to appoint as
proxyholder. That person need not be a shareholder of the Company.
A shareholder who has given a proxy may revoke it by: (a) signing a proxy bearing a later date
and depositing it as provided under Deposit of Proxy below; (b) signing and dating a written
notice of revocation (in the same manner as required for the enclosed form of proxy to be executed,
as set out under Validity of Proxy below) and delivering such notice to the registered office of
the Company at any time up to and including the last business day preceding the day of the Meeting
or to the Chairman of the Meeting on the day of the Meeting; (c) attending the Meeting in person
and registering with the scrutineer thereat as a shareholder present in person and signing and
dating a written notice of revocation; or (d) any other manner permitted at law. Any such
revocation will have effect only in respect of those matters upon which a vote has not already been
cast pursuant to the authority conferred by a previously deposited proxy.
Voting of Shares Represented by Proxy
A proxy in the form of the enclosed form of proxy will confer discretionary authority upon the
proxyholder named therein with respect to the matters identified in the enclosed Notice of Meeting
and in the form of proxy for which no choice is specified (and with respect to amendments and
variations thereto and any other matter that may properly be brought before the Meeting).
If the instructions as to voting indicated on a proxy in the enclosed form and deposited as
provided for herein are certain, all of the shares represented by such proxy will be voted or
withheld from voting in accordance with the instructions of the shareholder on any ballot that may
be called for. If the shareholder specifies a choice in the proxy as to how such shareholders
shares are to be voted with respect to any matter to be acted upon, the shares will be voted
accordingly.
If no choice is specified by a shareholder in a proxy in the form of the enclosed form of
proxy and one of the persons named in the enclosed form of proxy is appointed as proxyholder, the
shares represented by the proxy will be voted FOR each of the director candidates nominated by
the Board and FOR each of the other matters identified therein.
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Amendments or Variations and Other Matters
Management of the Company is not now aware of any amendments to or variations of any of the
matters identified in the enclosed Notice of the Meeting nor of any other matter which may be
brought before the Meeting. However, a proxy in the form of the enclosed form will confer
discretionary authority upon a proxyholder named therein to vote on any amendments to or variations
of any of the matters identified in the enclosed Notice of Meeting and on any other matter which
may properly be brought before the Meeting in respect of which such proxy has been granted.
Validity of Proxy
A form of proxy will not be valid unless it is dated and signed by the shareholder or by the
shareholders attorney duly authorized in writing. If the proxy is not dated, it will be deemed to
bear the date on which it is mailed by the management of the Company to the shareholders. In the
case of a shareholder that is a corporation, a proxy will not be valid unless it is executed under
its seal or by a duly authorized officer or agent of, or attorney for, such corporate shareholder.
If a proxy is executed by an attorney or agent for an individual shareholder, or by an officer,
attorney, agent or authorized representative of a corporate shareholder, the instrument empowering
the officer, attorney, agent or representative, as the case may be, or a notarial copy thereof,
must be deposited along with the proxy. If the shares are registered in the name of more than one
owner (for example, joint ownership, trustees, executors, etc), then all those registered should
sign the proxy. The form of proxy should be signed in the exact manner as the name appears on the
proxy.
A vote cast in accordance with the terms of a proxy will be valid notwithstanding the previous
death, incapacity or bankruptcy of the shareholder or intermediary on whose behalf the proxy was
given or the revocation of the appointment, unless written notice of such death, incapacity,
bankruptcy or revocation is received by the Chairman of the Meeting at any time before the vote is
cast.
Deposit of Proxy
In order to be valid and effective, an instrument appointing a proxy holder must be deposited
with Computershare Trust Company of Canada, Proxy Department, 100 University Avenue, 9th Floor,
Toronto, Ontario, M5J 2Y1, no later than 48 hours (excluding Saturdays, Sundays and holidays)
before the time of the Meeting or any adjournment thereof.
Non-registered Shareholders
Non-registered shareholders whose shares may be registered in the name of a third party, such
as a broker or trust company, may exercise voting rights attached to shares beneficially owned by
them. Applicable securities laws require intermediaries to seek voting instructions from
non-registered shareholders. Accordingly, unless a non-registered shareholder has previously
instructed their intermediaries that they do not wish to receive materials relating to
shareholders meetings, non-registered shareholders should receive or have already received from
their intermediary either a request for voting instructions or a proxy form. Intermediaries have
their own mailing procedures and provide their own instructions. These procedures may allow voting
by telephone, on the Internet, by mail or by fax. If non-registered shareholders wish to attend
and vote the shares owned by them directly at the Meeting, such non-registered holders should
follow the procedures in the directions and instructions provided by or on behalf of the
intermediary. For example, these non-registered shareholders can insert their name in the space
provided on the request for voting Instructions or proxy form or request a form of proxy which will
grant the non-registered holder the right to attend the meeting and vote in person. Non-registered
shareholders should carefully follow the directions and instructions of their intermediary,
including those regarding when and where the completed request for voting instructions or form of
proxy is to be delivered.
Only registered shareholders as of February 29, 2008 (the record date for voting at the
Meeting) have the right to vote in person at the Meeting or to execute, deliver or revoke a proxy
with the Company in respect of voting at the Meeting.
The Company has not sent any proxy-related materials that solicit votes or voting instructions
directly to any non-registered shareholders. Non-registered shareholders who wish to vote or
change their vote must, in sufficient time in advance of the Meeting, arrange for their
intermediaries to make necessary voting arrangements, change the vote and, if necessary, revoke the
relevant proxy.
20
ADDITIONAL INFORMATION
The Company will provide to any person or company, upon request to the Corporate Secretary of
the Company, a copy of: the Companys current Annual Information Form together with a copy of any
document, or the pertinent pages of any document, incorporated therein by reference; the Companys
consolidated comparative financial statements for its most recently completed fiscal year together
with the accompanying report of the auditor and managements discussion and analysis of financial
condition and results of operations (MD&A); any interim financial statements of the Company
subsequent to the financial statements of the Companys most recently completed fiscal year that
have been filed together with the relevant MD&A; and the Companys information circular in respect
of its most recent annual meeting of shareholders. The Company may require the payment of a
reasonable charge if a person who is not a shareholder of the Company makes the request for
information. Additional information relating to the Company, including financial information
provided in the Companys comparative financial statements and MD&A, is available on the SEDAR
website at www.sedar.com.
SHAREHOLDERS PROPOSALS
Shareholder proposals to be considered at the 2009 Annual Meeting of shareholders of the
Company must be received at the principal office of the Company no later than December 15, 2008 to
be included in the information circular and form of proxy for such Annual Meeting.
APPROVAL OF CIRCULAR
The contents and sending of this Information Circular have been approved by the Board of
Directors of the Company.
Dated at Richmond, British Columbia, this 12th day of March, 2008.
By Order of the Board of Directors
/s/ Jeremy
Black
Jeremy Black
Corporate Secretary
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SCHEDULE A
to the
Information Circular of Ritchie Bros. Auctioneers Incorporated
Subdivision of Common Shares Without Par Value
BE IT RESOLVED AS A SPECIAL RESOLUTION that:
1. The articles of the Company be and are hereby amended to change the number of the issued and
outstanding Common shares of the Company by subdividing each of the issued and outstanding Common
shares without par value of the Company held by shareholders as of the record date of April 24,
2008 into three Common shares without par value (the Subdivision).
2. The authorized capital of the Company shall continue to consist of:
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an unlimited number of Preferred Shares designated as Senior Preferred Shares,
issuable in series; |
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an unlimited number of Preferred Shares designated as Junior Preferred Shares
issuable in series; and |
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an unlimited number of Common shares (Common Shares). |
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Notwithstanding that these resolutions have been duly passed by the shareholders of the
Company, the directors of the Company may decide not to proceed with the amendment to the
articles in respect of the subdivision of Common Shares without par value of the Company and
may revoke these resolutions at any time prior to the resolutions in paragraphs 1 and 2 take
effect, without further approval of the shareholders of the Company. |
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The Corporate Secretary of the Company, subject to paragraph 3 of these resolutions, is
hereby authorized to sign a certified copy of these resolutions and any other documents or
instruments as he in his sole discretion deems necessary, under seal of the Company or
otherwise, in order to implement and give effect to these resolutions and to comply with all
applicable laws and requirements of applicable exchanges in respect of the Subdivision. |
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9th Floor, 100 University Avenue
Toronto, Ontario M5J 2Y1
www.computershare.com |
Security Class
Holder Account Number
Form
of Proxy Annual and Special Meeting to be held on April 11, 2008
This Form of Proxy is solicited by and on behalf of Management.
Notes to proxy
1. |
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Every holder has the right to appoint some other person or company of their choice, who need
not be a holder, to attend and act on their
behalf at the meeting. If you wish to appoint a person or company other than the persons whose
names are printed herein, please insert the name of your chosen proxyholder in the space provided (see reverse). |
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2. |
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If the securities are registered in the name of more than one owner (for example, joint
ownership, trustees, executors, etc.), then all those registered should sign this proxy. If
you are voting on behalf of a corporation or another individual you may be required to provide
documentation evidencing your power to sign this proxy with signing capacity stated. |
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This proxy should be signed in the exact manner as the name appears on the proxy. |
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4. |
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If this proxy is not dated, it will be deemed to bear the date on which it is mailed by
Management to the holder. |
5. |
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The securities represented by this proxy will be voted as directed by the holder, however, if
such a direction is not made in respect of any matter, this proxy will be voted as recommended
by Management. |
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6. |
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The securities represented by this proxy will be voted or withheld from voting, in accordance
with the instructions of the holder, on any ballot that may be called for and, if the holder
has specified a choice with respect to any matter to be acted on, the securities will be voted
accordingly. |
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7. |
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This proxy confers discretionary authority in respect of amendments to matters identified in
the Notice of Meeting or other matters that may properly come before the meeting. |
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This proxy should be read in conjunction with the accompanying documentation provided by
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Proxies submitted must be received by 2:00 pm, Eastern Time, on April 9, 2008.
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The undersigned Registered Shareholder of Ritchie Bros. Auctioneers Incorporated (the
Company) hereby appoints: Charles E. Croft, or failing this person, Peter J. Blake
OR
Print the name of the person you are appointing if this person is someone other than the Management
Nominees listed herein.
as my/our proxyholder with full power of substitution and to vote in accordance
with the following direction (or if no directions have been given, as the proxyholder
sees fit) and all other matters that may properly come before the Annual and Special
Meeting of Ritchie Bros. Auctioneers Incorporated to be held at the River Rock
Conference Centre, 8811 River Road, Richmond, British Columbia, V6X 3P8, on Friday
April 11, 2008 at 11:00 Pacific Time and at any adjournment thereof.
VOTING RECOMMENDATIONS ARE INDICATED BY HIGHLIGHTED TEXT OVER THE BOXES.
1. Election of Directors
For Withhold For Withhold For Withhold
01. Robert Waugh Murdoch 02. Peter James Blake 03. Eric Patel
04. Beverley Anne Briscoe 05. Edward Baltazar Pitoniak 06. Christopher Zimmerman
Fold
2. Appointment of Auditors For Withhold
Appointment of KPMG LLP as Auditors of the Corporation for the ensuing year and authorizing the
Directors to fix their remuneration.
3. Subdivision of Common Shares For Against
Approval of a special resolution approving an amendment to the articles of amalgamation of the
Company to subdivide the Companys issued and outstanding common shares on a three-for-one (3 for
1) basis, the full text of which resolution is set out in Schedule A to the Information Circular
of the Company dated March 21, 2008.
Fold
Authorized Signature(s) This section must be completed for your instructions to be executed.
I/We authorize you to act in accordance with my/our instructions set out above. I/We hereby
revoke any proxy previously given with respect to the Meeting. If no voting instructions are
indicated above, this Proxy will be voted as recommended by Management.
Signature(s)
Date
Annual Report
Mark this box if you would NOT like to
receive the Annual Report and accompanying
Managements Discussion and Analysis by mail.
If you are not mailing back your proxy, you may register online to receive the above financial
report(s) by mail at www.computershare.com/mailinglist.
036 6 88 AR 5 R B AQ +
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RITCHIE BROS. AUCTIONEERS INCORPORATED
Request for Annual and Interim Financial Statements and MD&A
Under National Instrument 51-102 Continuous Disclosure Obligations (NI 51-102), Ritchie
Bros. Auctioneers Incorporated (the Corporation) is only required to deliver annual and interim
financial statements and related Managements Discussion & Analysis form (MD&A) to a person or
company that owns shares of the Corporation that requests them. However, in compliance with the
requirements under the Canada Business Corporations Act, the Corporation will send to all
registered shareholders the annual financial statements and related MD&A unless the registered
holder has waived the right to receive a copy in writing.
So, if you are a non-registered holder and you wish to receive the Corporations annual financial
statements and annual MD&A or interim financial statements and interim MD&A, OR if you are a
registered shareholder and wish to receive interim financial statements and MD&A, you should
complete the Return Form (the Return Form) on the last page hereof. Please forward the completed
Return Form to the Corporation at the following address:
RITCHIE BROS. AUCTIONEERS
Attention: Corporate Secretary
6500 River Road
Richmond, BC, Canada V6X 4G5
The Corporation reserves the right, in its discretion, to determine to send annual financial
statements and MD&A, or any interim financial statements and MD&A, to all registered holders, or
all registered holders and beneficial owners who are identified under NI 54-101 as having chosen to
receive securityholder materials sent to beneficial owners of securities, notwithstanding elections
which such holders or beneficial owners may make under the Return Form.
Failure to return the Return Form or otherwise specifically request a copy of financial statements
or MD&A will override a beneficial owners standing instructions under National Instrument 54-101
in respect of such financial statements and MD&A. So, notwithstanding whether you have given
previous instructions regarding delivery of materials, if you would like to receive the annual or
interim financial statements together with MD&A, you should complete and return this form to the
Corporations registrar and transfer agent.
Please note that a Return Form will be mailed to you each year. This Return Form is a request to
receive (i) interim financial statements and MD&A which the Corporation may send to securityholders
in 2008 and any other period prior to the Corporation sending a new request form in 2009 and/or
(ii) annual financial statements and MD&A for the fiscal year ending December 31, 2008. If you wish
to receive copies of financial statements or MD&A for any earlier period, you should send a
separate request specifying the requested financial statements and MD&A.
A copy of the Corporations financial statements and MD&A may be accessed under the Corporations
profile at www.sedar.com.
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(COMPLETE AND RETURN THIS FORM)
RETURN FORM
RITCHIE BROS. AUCTIONEERS INCORPORATED (the Corporation)
(Please mark the appropriate box with a X)
Registered Holder
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The undersigned is a registered holder of common shares of the Corporation and hereby
requests that the undersigned be sent a copy of the Interim Financial
Statements and MD&A for such statements for all quarters in 2008 and any
subsequent quarters before a new Return Form is sent by the Corporation
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Non-Registered
Holder
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The undersigned is a beneficial holder of common shares of the Corporation and: |
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(a)
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hereby requests that the undersigned be sent a copy of the Annual Financial Statements for
the year ended December 31, 2008 and MD&A for such statements
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(b)
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hereby requests that the undersigned be sent a copy of the Interim Financial Statements and
MD&A for such statements for all quarters in 2008 and any subsequent quarters
before a new Return Form is sent by the Corporation
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The undersigned acknowledges that this request shall expire and cease to have effect if the
undersigned ceases to be either a registered holder or beneficial owner of securities of the
Corporation.
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Name: |
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Address: |
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Signature: |
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Date: |
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Name and title of
person signing if
different from name
above: |
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Name and address of
broker or intermediary
through which securities
are held, if applicable: |
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FOR BENEFICIAL HOLDERS WHO DO NOT WANT TO DISCLOSE THEIR NAMES AND ADDRESS BUT WHO WANT TO RECEIVE
A COPY OF THE ANNUAL FINANCIAL STATEMENTS AND MD&A AND/OR INTERIM FINANCIAL STATEMENTS AND MD&A,
PLEASE CONTACT YOUR BROKER OR INTERMEDIARY.
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